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Worksection Overview: task manager, Kanban, Gantt chart, time tracker, and reporting
  •   10 min read
Time tracker Kanban Gantt chart Reports

Worksection Overview: task manager, Kanban, Gantt chart, time tracker, and reporting

Online ser­vices for project man­age­ment help avoid chaos in tasks and focus on results. Thus, an increase in pro­duc­tiv­i­ty due to dig­i­tal tools is not­ed by 63% of project managers. 

How­ev­er, most task man­agers are either too com­pli­cat­ed for dai­ly use or too lim­it­ed, forc­ing com­pa­nies to use mul­ti­ple solu­tions simultaneously. 

Work­sec­tion solves this prob­lem: every­thing need­ed for effec­tive team­work and project man­age­ment is in one system.

Work­sec­tion — one ser­vice for any team

Work­sec­tion is a Ukrain­ian online ser­vice for project man­age­ment. It com­bines plan­ning, con­trol, com­mu­ni­ca­tion, time track­ing, and report­ing tools in a sin­gle plat­form that can be adapt­ed to any team processes.

The Work­sec­tion inter­face is designed to quick­ly find the nec­es­sary infor­ma­tion and access key tools with just a few clicks. 


In Work­sec­tion, you work in 6 main sections:
  1. Home­page — a dash­board with cur­rent tasks, events, and deadlines.
  2. Projects — a list of all projects with dynam­ics, sta­tus­es, and budgets.
  3. Peo­ple — a sec­tion for team man­age­ment (adding employ­ees, assign­ing roles, access, record­ing rates, vaca­tions, and sick leaves).
  4. Tasks — cre­at­ing tasks with sub­tasks, files, com­ments, and checklists.
  5. Reports — auto­mat­ic ana­lyt­ics on tasks, peo­ple, budgets.
  6. Gantt Chart and Cal­en­dar — visu­al plan­ning with dead­lines, stages, and dependencies.
All sec­tions are inter­con­nect­ed: change some­thing in a task — the reflec­tion is updat­ed everywhere. 

You can also view an overview of the main fea­tures of Work­sec­tion on our YouTube chan­nel 🎥

Tasks and sub­tasks in Worksection 

Project man­age­ment starts with cor­rect­ly cre­at­ing tasks. In Work­sec­tion, you can cre­ate either a sin­gle task or a detailed mul­ti-lev­el struc­ture with sub­tasks, check­lists, mul­ti­ple assignees, and deadlines.


➕Cre­at­ing a task — in one click

A new task can be added from any section:
  • from the homepage;
  • direct­ly in the project;
  • via the “+” but­ton in the top menu;
  • from the Kan­ban board;
  • in the Gantt Chart;
  • in the calendar.
Just spec­i­fy key infor­ma­tion — the title, assignee, and dead­lines — and the task is ready for work. The rest of the details can be added later.

🧩Flex­i­ble task detailing

In Work­sec­tion, you decide how struc­tured the task should be. You can: 
  • write a test descrip­tion — with details, instruc­tions, brief, or tech­ni­cal task;
  • add check­lists — with a list of actions to per­form with­in the task;
  • cre­ate sub­tasks — break­ing the task into sep­a­rate stages with respon­si­ble par­ties and deadlines;
  • assign one or more assignees respon­si­ble for the outcome;
  • define pri­or­i­ty, dead­lines, tags, and access lev­els;
  • attach files, leave com­ments, add men­tions of colleagues.​

💬Com­mu­ni­ca­tion with­in tasks

All dis­cus­sions are saved in com­ments under the task. You can:
  • men­tion colleagues;
  • leave com­ments;
  • add files and links;
  • reply to indi­vid­ual messages.
This way, the team does­n’t get lost in emails or mes­sen­gers — all infor­ma­tion is stored in one place, in the con­text of the task.

🔁Recur­ring tasks and templates

If you have tasks that repeat week­ly, month­ly, or have the same struc­ture — you can cre­ate tem­plates or set up recur­ring tasks with the desired fre­quen­cy. This auto­mates rou­tine work and saves you time.

📂Task archive

After com­plet­ing a task, it auto­mat­i­cal­ly goes to the archive, which remains acces­si­ble with­in the project. You can:
  • quick­ly find com­plet­ed tasks;
  • return a task from the archive to active work (for exam­ple, if it is rel­e­vant again);
  • keep the his­to­ry of com­mu­ni­ca­tion and exe­cu­tion with­out data loss.

View­ing tasks in Worksection

​You can choose the most con­ve­nient task dis­play depend­ing on your needs:
  • In List View
A clas­sic mode, where tasks are grouped by sec­tions. You see assignees, dead­lines, pri­or­i­ties, tags, and sta­tus­es. Con­ve­nient for plan­ning and struc­tur­ing large vol­umes of work.

  • On the Kan­ban Board
Tasks are dis­played as cards in columns by sta­tus­es. Visu­al­ly shows the stage of each task (for exam­ple, ​“Planned,” ​“In Progress,” ​“Done”). The man­ag­er sees the big pic­ture, while the team has a focus for work.

  • By Days
All tasks are orga­nized by dead­lines: for today, tomor­row, for the week. Employ­ees see a per­son­al pri­or­i­tized list and plan their time better.

  • By Peo­ple
Tasks are grouped by assignees. The man­ag­er sees each person’s work­load — who is over­loaded and who still has resources for new tasks.


All for­mats are syn­chro­nized with each oth­er. You can eas­i­ly switch and work in a way that suits you best. 
And man­ag­ing the project and see­ing not just indi­vid­ual tasks, but the over­all pic­ture is helped by two key Work­sec­tion tools — Gantt Chart and Kan­ban. They pro­vide dif­fer­ent per­spec­tives but work towards a com­mon goal — to make project man­age­ment process­es under­stand­able, pre­dictable, and manageable.

Capa­bil­i­ties of Work­sec­tion’s Gantt Chart

The Gantt Chart allows you to visu­al­ize all tasks on a shared time­line. In Work­sec­tion, it is ful­ly inter­ac­tive and one of the embed­ded ways to dis­play tasks. You can cre­ate and edit tasks, change dead­lines, add depen­den­cies, see crit­i­cal points and work­loads — all in one place and in real-time. 

Key com­po­nents of the Gantt Chart:

  • Dead­lines and Duration
Each task has a defined start and fin­ish. You see how long each task takes and how it over­laps with others.
  • Tasks and Dependencies
You can estab­lish a log­i­cal sequence of stages and link them togeth­er. For exam­ple, stage B starts only after stage A is complete.
  • Respon­si­ble Assignees
At each stage of the task, it is indi­cat­ed who is respon­si­ble for its com­ple­tion. This allows the man­ag­er or project man­ag­er to see who is work­ing on what and mon­i­tor progress.
  • Time­line 
You can choose the view mode depend­ing on the pro­jec­t’s scope — by week, month, or quar­ter. This allows for quick switch­ing between short-term and long-term planning.

How Work­sec­tion’s Gantt Chart sim­pli­fies project management:

✅Helps see the big picture

Instead of a list of tasks — a holis­tic visu­al plan. You imme­di­ate­ly under­stand how many stages the project has, their dura­tion, the depen­den­cies between them, and how the shift of one task will affect others.

✅Sim­pli­fies rescheduling

A task is shift­ing? Just drag it with the mouse on the chart. The sys­tem will auto­mat­i­cal­ly update dead­lines and adjust all dependencies. 

✅Iden­ti­fies crit­i­cal points

Thanks to log­i­cal con­nec­tions between tasks, you see where the project may ​“get stuck.” For exam­ple, if one key stage is delayed — this will instant­ly affect the entire chart.

✅Coor­di­nates work between teams

The Gantt Chart is con­ve­nient for mul­ti-team col­lab­o­ra­tion — for exam­ple, when design­ers, devel­op­ers, and mar­ket­ing work on the same project. Every­one sees their stage and depen­den­cies from oth­ers. This reduces the num­ber of ques­tions, cor­re­spon­dences, and man­u­al coordination.

✅Sim­pli­fies reporting

The Gantt Chart can be export­ed as a PDF file or image and sent to clients, man­agers, or part­ners. They see a clear plan with dead­lines, stages, and progress — with­out exces­sive documentation.
The Gantt Chart in Work­sec­tion is not just a graph, but an inter­ac­tive project man­age­ment tool. It allows cap­tur­ing the project as a whole, visu­al­iz­ing con­nec­tions between stages, crit­i­cal zones, and team work­load. This enables the man­ag­er to respond quick­ly to changes, antic­i­pate delays, and keep the project on schedule. 
Learn more about the Gantt Chart in Work­sec­tion on our YouTube chan­nel 🎥​​
​

Capa­bil­i­ties of Work­sec­tion’s Kanban

Kan­ban is a sim­ple and visu­al way of dis­play­ing tasks by sta­tus­es. Tasks are dis­played as cards that move between columns accord­ing to the work­flow. This allows you to not just track the process but man­age it. 

Key com­po­nents of Kanban:

  • Columns with Statuses
Each col­umn on the Kan­ban board cor­re­sponds to a spe­cif­ic stage of task com­ple­tion (for exam­ple, ​“Pend­ing,” ​“In Progress,” ​“Done”). You can cus­tomize the names, order, and num­ber of columns accord­ing to your team’s processes.
  • Task Cards
Each task on the Kan­ban board is an inter­ac­tive card with all the key infor­ma­tion: title, assignee, dead­line, pri­or­i­ty, tags, progress, check­lists, and comments.
  • Pri­or­i­ties and Respon­si­ble Parties
All tasks are assigned to assignees, have a clear sta­tus, and lev­el of impor­tance. This allows you to see not only the big pic­ture but also under­stand what needs to be focused on.

How Kan­ban works in Worksection

🧭Kan­ban from dif­fer­ent perspectives

Work­sec­tion allows view­ing Kan­ban boards in sev­er­al formats:
  • by project — a clas­sic task board with­in a sin­gle project;
  • by peo­ple — tasks grouped by assignees to mon­i­tor workload;
  • by days — tasks dis­played by dead­line dates, like a per­son­al planner.
Addi­tion­al­ly, in pre­mi­um plans and high­er in Work­sec­tion, there is the option to cre­ate project Kan­ban, which oper­ates at the lev­el of all projects in the account. This allows cre­at­ing a sep­a­rate project for each client to track their sta­tus and plan workloads.

⚙️Cus­tomiza­tion and Automation

Kan­ban in Work­sec­tion is tai­lored direct­ly to your com­pa­ny’s processes:
  • cus­tom sta­tus­es and tags;
  • auto­mat­ic assign­ment of assignee when the sta­tus changes;
  • record­ing the time a task spent at each stage;
  • auto­mat­ic change of sta­tus after com­plet­ing subtasks; 
  • task tem­plates for recur­ring work.

🔎Fil­ters and Search

​When there are many tasks, it’s impor­tant to have tools for quick nav­i­ga­tion. The Work­sec­tion Kan­ban board can be quick­ly cus­tomized to suit you using filters:
  • by assignee;
  • by tag;
  • by sta­tus;
  • by project; 
  • by dead­line date.
Work­sec­tion’s Kan­ban is more than just a visu­al rep­re­sen­ta­tion of tasks. It eas­i­ly adapts to any team and process and sim­pli­fies man­ag­ing com­plex projects. 
Learn more about what Kan­ban looks like and how use­ful it is in Work­sec­tion on our YouTube chan­nel 🎥​

When to use the Gantt Chart and when to use Kanban?

  • Use Gantt Chart if the project has fixed dead­lines, depen­den­cies between stages, and requires syn­chro­niza­tion between depart­ments. Ide­al for large projects, stage work, and inter-team coordination.
  • Choose Kan­ban if it’s impor­tant to see tasks in sta­tus­es, dis­trib­ute the team’s work­load, and focus on cur­rent tasks. Ide­al for ser­vice teams, oper­a­tional process­es, and prod­uct func­tion­al­i­ty planning.


But the best approach is to com­bine. You can plan the project on the Gantt Chart, and the team will exe­cute tasks on Kan­ban. In Work­sec­tion, these tools work togeth­er so that all project infor­ma­tion is uni­fied, up-to-date, and synchronized.​
​​

Time Track­er and Expense Track­ing in Worksection

To man­age projects effec­tive­ly, it is impor­tant to under­stand not only what has been done but also how much time it took, who worked, and what resources were spent. In Work­sec­tion, this data is record­ed auto­mat­i­cal­ly — thanks to built-in time track­ing and a flex­i­ble report­ing system.

Each task in Work­sec­tion has a built-in timer. The employ­ee clicks ​“Start” — and the sys­tem records the exact time spent on the task. The timer can be stopped at any moment or switched to anoth­er task.

If the employ­ee did not use the timer, time can be added man­u­al­ly — spec­i­fy­ing the num­ber of hours worked, date, type of work, and com­ments if needed. 

Learn more about the time track­er in Work­sec­tion on our YouTube chan­nel 🎥
​
You can also spec­i­fy a hourly rate for each employ­ee or type of tasks in Work­sec­tion. The sys­tem will then auto­mat­i­cal­ly calculate:
  • the cost of com­plet­ing a task;
  • total expens­es for the project;
  • expens­es for each employee.
This is con­ve­nient for inter­nal analy­sis or prepar­ing reports for clients.

Report­ing in Worksection

Reports in Work­sec­tion are gen­er­at­ed auto­mat­i­cal­ly — based on actu­al data. Avail­able formats:
  • by tasks — how much has been accom­plished, what is overdue;
  • by assignees — work­load, effi­cien­cy, time spent;
  • by bud­get — how much has been spent and how much is left;
  • by projects — activ­i­ty, dead­lines, achieve­ment of goals.
All reports can be fil­tered, export­ed, and used both with­in the com­pa­ny and for report­ing to clients.

Files and Project Dashboard

In Work­sec­tion, each project has its own dash­board — a start page where every­thing key is gath­ered: the num­ber of tasks, their sta­tus, time spent, bud­get, and the lat­est team actions. This is a con­ve­nient entry point from which the man­ag­er can see the com­plete pic­ture of the project in a few seconds.


A sep­a­rate block on the dash­board is files, which can be direct­ly attached to tasks or com­ments. They are auto­mat­i­cal­ly col­lect­ed in a visu­al gallery, mak­ing it easy to find the nec­es­sary doc­u­ment, image, or presentation.

Import­ing to Work­sec­tion from Oth­er Systems

You can start work­ing in Work­sec­tion from any stage — even if your team pre­vi­ous­ly worked in anoth­er sys­tem. You can quick­ly import data from oth­er ser­vices with­out los­ing struc­ture — and imme­di­ate­ly start work­ing in a famil­iar for­mat but with new capabilities.

Work­sec­tion sup­ports import from the most pop­u­lar task man­age­ment systems:
  • Trel­lo
  • Asana
  • Base­camp
  • Jira
  • Google Sheets (via tables)
Data is trans­ferred as tasks, sub­tasks, com­ments, sta­tus­es, dead­lines, and assignees — with­out data loss and the need to enter every­thing manually.

How it works: 

  1. Select the ser­vice from which you want to trans­fer projects.
  2. Upload the file export­ed from the sys­tem (for exam­ple, JSON or CSV).
  3. Work­sec­tion auto­mat­i­cal­ly reads the struc­ture — and cre­ates the cor­re­spond­ing projects, tasks, and relationships. 
  4. If nec­es­sary — adapt the import­ed data (chang­ing sta­tus­es and respon­si­ble par­ties, clar­i­fy­ing dead­lines, etc.).​​​

Work­sec­tion — more than just a task list

With Work­sec­tion, the team receives not just a task man­ag­er but a full-fledged sys­tem that unites tasks, dead­lines, the team, com­mu­ni­ca­tion, bud­get, and reports. The plat­form adapts to process­es of dif­fer­ent teams, pro­vid­ing flex­i­bil­i­ty in work and trans­par­ent ana­lyt­ics. You man­age projects of any com­plex­i­ty — with­out need­ing to switch between sev­er­al ser­vices and with­out extra chaos. Try it for free for 14 days and see for yourself! 
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