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Why Worksection's Kanban is the best choice for project management
  •   7 min read
Kanban

Why Worksection's Kanban is the best choice for project management

Tasks scat­tered across chats and boards make it dif­fi­cult to con­trol project exe­cu­tion. Man­age­ment has to spend most of their time syn­chro­niz­ing the team to find out the cur­rent sta­tus of tasks. As a result, the team’s sched­ule is over­loaded with dai­ly tasks, and there is less and less time left for focused work on tasks.

Kan­ban solves this prob­lem. All tasks are col­lect­ed in one place, and their cur­rent sta­tus and assignees are vis­i­ble. The man­ag­er sees the big pic­ture, and the team under­stands their pri­or­i­ty tasks.

What is Kanban?

Kan­ban is a sim­ple way to orga­nize tasks by sta­tus. Tasks are dis­played as cards that move between columns accord­ing to the workflow.


For exam­ple, a mar­ket­ing team works with dozens of tasks every day: sched­ule pub­li­ca­tions, approve mail­ings, pre­pare visu­als, make edits. Some tasks are in progress, oth­ers are await­ing approval or con­fir­ma­tion from the client.

Kan­ban helps you visu­al­ly assess the stage each task is at, who is respon­si­ble for it, and where the delay occurred. This allows you to see the team’s cur­rent work­load and keep track of dai­ly work with­out micromanagement.

Key com­po­nents of Kanban:

  • Sta­tus columns. Each col­umn on the Kan­ban board cor­re­sponds to a spe­cif­ic stage of task com­ple­tion. For exam­ple, ​“Planned,” ​“In progress,” ​“Done.”
  • Task cards. Tasks on Kan­ban are rep­re­sent­ed as cards that con­tain basic infor­ma­tion about the task.
  • Pri­or­i­ties and respon­si­ble par­ties. Task cards have a defined pri­or­i­ty and a per­son respon­si­ble for the result.

Work­sec­tion’s Kanban

​Kan­ban can be eas­i­ly adapt­ed to any type of project, team work style, or per­son­al process. List of fea­tures pro­vid­ed by the tool in Worksection:

1️⃣Kan­ban by project

Shows all tasks with­in a spe­cif­ic project by sta­tus: what is cur­rent­ly in progress, what is being reviewed, and what has already been com­plet­ed. This for­mat is con­ve­nient for quick­ly assess­ing the sta­tus of a project.


2️⃣Kan­ban of projects

Works on the same prin­ci­ple, but at the lev­el of all projects in your Work­sec­tion account. This is use­ful if you cre­ate a sep­a­rate project for each client. This way, you can see what stage the client projects are at and plan your work­load accordingly.

Impor­tant! The project Kan­ban fea­ture is avail­able on Pre­mi­um plans and above.

3️⃣Kan­ban by people

Dis­plays the num­ber of tasks for each employ­ee sep­a­rate­ly. Helps you assess the work­load and under­stand who is meet­ing dead­lines and who needs help.


4️⃣Kan­ban by days

Per­son­al view of tasks for each employ­ee. Shows all tasks accord­ing to their dead­line. Helps team mem­bers plan their work and focus on their priorities.

5️⃣Cus­tom sta­tus­es and labels

In Work­sec­tion, you can cre­ate your own sta­tus­es and labels that fit your process. For exam­ple, ​“Wait­ing for client,” ​“Ready for pub­li­ca­tion,” or ​“Final feedback.”

Learn more about what Kan­ban looks like and why it is use­ful at Work­sec­tion on our YouTube chan­nel 📽️
​

6️⃣Automation

In Work­sec­tion, you can auto­mate your work with tasks on the kan­ban board to save time.
  • Assign a per­son respon­si­ble for the sta­tus. This is use­ful for tasks where a sep­a­rate spe­cial­ist or team is respon­si­ble for each stage.
  • Set a dead­line for a spe­cif­ic sta­tus. For exam­ple, when a task moves to the ​“Approval” sta­tus, it is auto­mat­i­cal­ly giv­en 3 days to complete.
  • Auto­mat­ic sta­tus change after stage com­ple­tion. For exam­ple, when a task is com­plet­ed at the ​“Code Writ­ing” stage, it will auto­mat­i­cal­ly receive the ​“Test­ing” status.

7️⃣Filters

Fil­ters allow you to quick­ly find the tasks you need by tags, assignees, or dead­lines. This is espe­cial­ly use­ful for teams with a large vol­ume of tasks.


The impact of Kan­ban on a project

Kan­ban helps solve orga­ni­za­tion­al busi­ness prob­lems, including:

Com­plex­i­ty of process control

Prob­lem: Man­agers have to con­stant­ly check task sta­tus­es in chats or increase the num­ber of meet­ings to coor­di­nate the team. This reduces process effi­cien­cy, dis­tracts atten­tion, and slows down project execution.
✅Solu­tion: Kan­ban Work­sec­tion visu­al­izes all tasks by sta­tus. This gives man­agers an overview of the project, min­i­miz­ing the need for the team to spend time on con­stant coordination.

Chaos in task organization

Prob­lem: Tasks get lost after dis­cus­sions in mes­sen­gers or dur­ing meet­ings. There is no des­ig­nat­ed per­son respon­si­ble for the result, which com­pli­cates accountability.
✅Solu­tion: Kan­ban allows you to record all tasks in the sys­tem: with respon­si­ble per­sons, dead­lines, and files. All infor­ma­tion is stored in one place and acces­si­ble to all participants.

Opti­miza­tion of team workload

Prob­lem: The man­ag­er can­not see who on the team is over­loaded and who still has free time. As a result, resources are used inef­fi­cient­ly and there is a risk of team burnout.
✅Solu­tion: Work­sec­tion’s peo­ple-based Kan­ban groups tasks not by sta­tus, but by assignee. This allows you to quick­ly assess each per­son­’s work­load and bal­ance the load.

Pros and cons of Kanban

Kan­ban is well suit­ed for dai­ly task track­ing. It is easy to use thanks to its sim­ple inter­face and visu­al nature. How­ev­er, the tool also has its lim­i­ta­tions, which are impor­tant to con­sid­er before implementation.

Pros of Kanban

  • Ease of use
Kan­ban is an intu­itive tool. This makes it easy to use even for non-tech­ni­cal specialists.
  • Con­ve­nience for dai­ly work
The tool is effec­tive for work­ing with repet­i­tive process­es. Kan­ban allows you to track the sta­tus of tasks in real time.
  • Visu­al­iza­tion of process delays
Kan­ban allows you to quick­ly respond to delays and over­loads. If a task is stuck at a cer­tain stage, it is imme­di­ate­ly visible.
  • Flex­i­bil­i­ty and customization
You can change the names of stages, add labels and pri­or­i­ties, and view tasks in a for­mat that is con­ve­nient for you.

Cons of Kanban

  • Less effec­tive with a large num­ber of tasks
If there are too many tasks, the board los­es its clar­i­ty. With­out a struc­ture and fil­ters, nav­i­ga­tion becomes difficult.
  • Not suit­able for long-term planning
The tool does not show how long a project will take or how stages are con­nect­ed in time.

Kan­ban Work­sec­tion VS Trello

We have also pre­pared a com­par­i­son of Work­sec­tion and Trel­lo Kan­ban. This will help you choose the plat­form that best suits your team’s needs.


So, Trel­lo is con­ve­nient for small teams that per­form sim­ple tasks with­out com­plex project struc­tures. The lack of task decom­po­si­tion, lim­it­ed account­abil­i­ty sys­tem, and com­plex­i­ty of resource man­age­ment reduce the tool’s effec­tive­ness for com­plex workflows.

​Work­sec­tion is suit­able for teams that need more than just a kan­ban, but a full-fledged project man­age­ment sys­tem. With Work­sec­tion, you get a visu­al rep­re­sen­ta­tion of tasks, details by assignees and days, time track­ing, and the abil­i­ty to scale projects and stay in control.

Who is Kan­ban Work­sec­tion suit­able for?

Kan­ban in Work­sec­tion is a uni­ver­sal tool for orga­niz­ing cur­rent tasks. It has a wide range of appli­ca­tions, mak­ing it suit­able for teams of dif­fer­ent sizes and profiles.

Who is it suit­able for

Kan­ban in Work­sec­tion is ide­al for teams that want to see the big pic­ture of task exe­cu­tion. The tool is espe­cial­ly effec­tive for agen­cies and ser­vice com­pa­nies with repet­i­tive processes.
Kan­ban also helps man­agers who need to see project progress in real time. Kan­ban Work­sec­tion reduces the need for con­stant meet­ings and clar­i­fi­ca­tions. Sta­tus­es are updat­ed in real time, and man­agers are always aware of the progress of work.

Who is it not suit­able for

At the same time, Kan­ban is less con­ve­nient for teams work­ing on long-term projects with inter­de­pen­dent stages. If it is impor­tant to see the sequence of tasks over time and plan resources sev­er­al months in advance, it is bet­ter to use a Gantt chart.
In Work­sec­tion, you can switch between dis­play­ing tasks on a kan­ban board and a Gantt chart. This allows you to choose the for­mat that best suits the specifics of your cur­rent project or task type.

Work­sec­tion — more than just Kanban

Work­sec­tion com­bines the Kan­ban board for­mat with a full-fledged project man­age­ment sys­tem. That’s why the ser­vice is per­fect for task man­age­ment, team­work, com­mu­ni­ca­tion with clients, and con­trac­tor management.

Sup­port for hourly work

Work­sec­tion has every­thing ser­vice teams need: a timer, man­u­al time entry, task and project reports. You can see who has worked how much and whether it match­es the plan. This allows you to con­trol the work­load and budget.


Com­mu­ni­ca­tion with­in tasks

Com­ments, men­tions of col­leagues, attached files — every­thing stays with­in the task. Noth­ing gets lost in chats or emails. Work­sec­tion saves the dis­cus­sion his­to­ry for the con­ve­nience of all par­tic­i­pants in the process.

Con­ve­nient task manager

Tasks can be bro­ken down into sub­tasks, with descrip­tions, check­lists, files, dead­lines, assignees, and tags added. This struc­ture helps you work on large projects, avoid los­ing impor­tant tasks, and see the over­all progress for each stage.


Access set­tings

You can invite exter­nal con­trac­tors to work and show them only the tasks that con­cern them. This is con­ve­nient for ser­vice agen­cies to involve clients and com­pa­nies that work with free­lancers in a project.

Quick sup­port

The Work­sec­tion team is avail­able at every stage: from the start of work to full set­up. You can always ask a ques­tion and get an answer from spe­cial­ists who know the prod­uct and under­stand the specifics of your processes.
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