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Why the Worksection's Gantt chart is the best choice for management
  •   7 min read
Gantt chart

Why the Worksection's Gantt chart is the best choice for management

Lack of under­stand­ing of project time­lines, con­stant delays, dif­fi­cul­ty in coor­di­nat­ing process­es with con­trac­tors. The bud­get is grow­ing, and the result is con­stant­ly post­poned. This is the real­i­ty of many projects where there is no tool for coor­di­nat­ing and plan­ning processes.

The Gantt chart allows you to visu­al­ize all tasks on a com­mon time­line. This gives the man­ag­er the abil­i­ty to see how the stages are con­nect­ed, under­stand the team’s work­load, and make quick deci­sions depend­ing on the circumstances.

What is a Gantt chart?

Imag­ine you’re design­ing a house. All con­struc­tion process­es have their own sequence. First, you need to pre­pare the site, then pour the foun­da­tion, build the walls, install the roof, and con­duct com­mu­ni­ca­tions. If there is a delay some­where, the entire sched­ule shifts.

The Gantt chart is a tool that forms the log­ic of such work­flows visu­al­ly. Each stage is marked with a seg­ment on the time­line, which are inter­con­nect­ed by dependencies.


Key com­po­nents of a Gantt chart

  1. Dead­lines and dura­tion. Each task has a defined start and end. You can see the dura­tion of each task, how they inter­sect with each oth­er, and when the project is due to end.
  2. Depen­den­cies between tasks. In a Gantt chart, you can set a log­i­cal sequence of steps and link them togeth­er. For exam­ple, you can only start the ​“Pour­ing the foun­da­tion” task after the ​“Site prepa­ra­tion” task is completed.
  3. Respon­si­ble. Each task is assigned to a spe­cif­ic per­former. This allows the man­ag­er to see in real time who is work­ing on what and quick­ly elim­i­nate pos­si­ble prob­lems dur­ing execution.

Work­sec­tion’s Gantt chart

​The Work­sec­tion’s Gantt chart is one of the built-in ways to dis­play tasks. This means that the tool is ready to use with­out any addi­tion­al set­tings or inte­gra­tions. To start using it, you just need to fill the project with tasks and switch to the appro­pri­ate dis­play mode.


The Work­sec­tion’s Gantt chart is also inter­ac­tive. Move task seg­ments, set depen­den­cies between them, and adjust the total project dura­tion — all in one place.

Fea­tures of the Work­sec­tion Gantt chart



  1. Edit tasks direct­ly from the time­line in real time;
  2. Set­ting depen­den­cies between tasks;
  3. Set­ting fil­ters to dis­play only the infor­ma­tion you need;
  4. Export a chart for report­ing or presentations;
  5. Switch between view­ing a sin­gle project or all account activity.
You can also con­trol the work­load through the ​“By per­son” view. The sys­tem auto­mat­i­cal­ly shows how many tasks are assigned to each team mem­ber. This helps to avoid over­load­ing indi­vid­ual mem­bers and dis­trib­ute tasks evenly. 

Learn more about what the Gantt Chart looks like and what it does in Work­sec­tion on our YouTube chan­nel 📽️

The impact of a Gantt chart on a project

Teams face typ­i­cal man­age­ment chal­lenges that can be avoid­ed by imple­ment­ing a Gantt chart. Among them:

Lack of a big pic­ture of the project

The prob­lem: Project par­tic­i­pants know only about their tasks. The man­ag­er does­n’t see what is delayed where, and the team does­n’t under­stand how every­thing is connected.
✅Solu­tion: The Gantt chart shows all tasks on a sin­gle time­line. You can see the dead­lines, peo­ple in charge, and stages. This syn­chro­nizes the team and allows them to quick­ly iden­ti­fy prob­lem areas.

A delay in one stage affects the entire project

Prob­lem: One over­due task affects all sub­se­quent ones. As a result, teams can be forced to stand idle, and busi­ness­es can lose money.
✅Solu­tion: The depen­den­cies between tasks in the dia­gram show how one delay affects oth­er stages. You see the phased plan and con­trol the actu­al execution.

Inabil­i­ty to accu­rate­ly pre­dict project duration

The prob­lem: With­out a clear struc­ture, you can’t esti­mate how long a project will take and when it will be com­plet­ed. This makes it dif­fi­cult to plan your work­load and launch new projects.
✅Solu­tion: A Gantt chart time­line helps you set dead­lines for each stage. You see a clear plan and can track how well the team is on track.

Uneven team work­load dur­ing the project

The prob­lem: Some team mem­bers are over­loaded, while oth­ers have time reserves that are not used. This leads to burnout and bud­get losses.
✅Solu­tion: The Gantt chart fea­ture in the By Peo­ple sec­tion of the Work­space shows how many tasks each team mem­ber has. This allows you to lev­el the work­load and main­tain team productivity.

Pros and cons of the Gantt chart

A Gantt chart is a con­ve­nient way to see the progress of a project. The tool helps to bet­ter plan tasks, dis­trib­ute work­load, and con­trol dead­lines. But before full imple­men­ta­tion, it’s worth con­sid­er­ing both the advan­tages and limitations.

Advan­tages of the Gantt chart

  • A com­plete pic­ture of the project
The chart shows all tasks on one time­line — from start to fin­ish. This is use­ful for teams work­ing on projects with mul­ti­ple stages and par­al­lel processes.
  • Vis­i­bil­i­ty of depen­den­cies between tasks
You can see which tasks are relat­ed to each oth­er. If some­thing is delayed, you can quick­ly iden­ti­fy block­ers and change the plan.
  • Work­load planning
In Work­sec­tion, you can view the chart by per­son. This allows you to see who works how much and dis­trib­ute tasks even­ly among the team.
  • A clear plan for the whole team
Every­one can see the tasks, dead­lines, and who is respon­si­ble. This helps to avoid team burnout and use employ­ees’ time more efficiently.

Dis­ad­van­tages of the Gantt chart

  • Dif­fi­cult to set up
If you use the tool with­out automa­tion, you’ll have to cre­ate the chart manually.
  • May not be use­ful for sim­ple projects
If you’re run­ning a small project with a few tasks with­out com­plex depen­den­cies, it’s bet­ter to orga­nize tasks in a list or on a kan­ban board.

Com­par­i­son of Work­sec­tion’s Gantt chart with competitors

Besides Work­sec­tion, there are many analogs of project man­age­ment sys­tems with Gantt charts. We’ve com­pared three pop­u­lar solu­tions — Work­sec­tion, Trel­lo, and GanttPRO — to show the fea­tures of each platform.
​

So, Trel­lo pro­vides access to the chart only through third-par­ty plu­g­ins, which cre­ates addi­tion­al com­plex­i­ty and lim­its func­tion­al­i­ty. GanttPRO is a spe­cial­ized sys­tem, but you’ll have to pay much more to use it. On aver­age, a GanttPRO sub­scrip­tion costs twice as much as Worksection.
Work­sec­tion offers a built-in Gantt chart with­out the need for addi­tion­al cus­tomiza­tion or plu­g­ins. You get full func­tion­al­i­ty: links between tasks, real-time updates, fil­ters, exports, team work­load view.

Who is Work­sec­tion’s Gantt chart for?

The Gantt chart is suit­able for projects where tasks are in a cer­tain order and depend on each oth­er. The tool dis­plays the entire work plan, which allows you to con­trol the sequence and dis­trib­ute the workload.

Who is it for?

The Gantt chart is suit­able for busi­ness types where tasks are inter­de­pen­dent and there is a need to con­stant­ly syn­chro­nize processes:
  • Con­struc­tion — plan­ning work, stages, contractors.
  • Archi­tec­ture and design — coor­di­na­tion of tech­ni­cal solu­tions, sched­ule of stages.
  • Pro­duc­tion - con­trol of process­es from lay­out devel­op­ment to delivery.

For whom it is not suitable

​The Gantt chart is not suit­able for projects with repet­i­tive tasks, where the basis of man­age­ment is to con­trol the sta­tus of tasks. For such a request, the best choice is to work with a kan­ban board. The tool allows you to quick­ly move tasks between sta­tus­es and keep your focus on cur­rent progress.

Work­sec­tion is more than a Gantt chart

Work­sec­tion is a project man­age­ment ser­vice that helps orga­nize team work and mon­i­tor project progress at all stages. You get not only a Gantt chart, but a full set of tools for effec­tive dai­ly work.

Time and resource management

Work­sec­tion allows you to track the time spent on each task and com­pare it with the planned amount. You can see how much time each team mem­ber spends, which tasks con­sume the most resources, and whether the team is on track. This approach is espe­cial­ly use­ful for ser­vice com­pa­nies and teams that work on an hourly basis.

Dif­fer­ent for­mats for dis­play­ing tasks

Work­sec­tion sup­ports sev­er­al task dis­play for­mats: Gantt chart, Kan­ban, and list. This allows you to adapt the inter­face to the usu­al process­es of each team individually.

Con­ve­nient task man­ag­er and task structure

Work­sec­tion allows you to cre­ate tasks with sub­tasks, add descrip­tions, check­lists, files, dead­lines, per­form­ers, and labels to them. This helps to con­ve­nient­ly struc­ture even com­plex projects, avoid los­ing any­thing, and see the over­all progress at each stage.

Com­mu­ni­ca­tion with­in tasks

Com­ments in Work­sec­tion tasks store all impor­tant infor­ma­tion in one place. You can men­tion col­leagues, attach files, and have dis­cus­sions right in the task. This way, work dis­cus­sions don’t take place in mes­sen­gers or third-par­ty chats, where infor­ma­tion is often lost.


Set­ting up access to work with con­trac­tors and clients

Work­sec­tion makes it easy to work with con­trac­tors, free­lancers, or clients. You can grant lim­it­ed access to only those tasks that are rel­e­vant to them with­out the risk of reveal­ing unnec­es­sary infor­ma­tion. This is espe­cial­ly use­ful for agen­cies, ser­vice busi­ness­es, and teams that involve free­lancers in their processes.
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