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How Worksection ensures transparency in projects: dashboards, kanban, Gantt charts, reports, and more
  •   9 min read
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How Worksection ensures transparency in projects: dashboards, kanban, Gantt charts, reports, and more

Opac­i­ty of process­es is one of the main rea­sons for chaos in teams. Man­agers spend time on end­less sta­tus clar­i­fi­ca­tions, employ­ees work with­out under­stand­ing the full pic­ture, and clients get lost in the absence of project updates.

Accord­ing to a study by PMI, 30% of projects fail due to a lack of clear com­mu­ni­ca­tion and progress con­trol. To avoid this, the team needs a sin­gle space where every­one can see the cur­rent sta­tus of tasks and respond quick­ly to changes.

We explain how Work­sec­tion pro­vides trans­paren­cy for com­pa­nies at all project lev­els and helps teams work cohesively.

How Opac­i­ty Harms Business

Opaque process­es cre­ate hid­den risks. The longer the team works with­out a sin­gle sys­tem, the more time is spent clar­i­fy­ing details, and deci­sions are made based on incom­plete data. This slows down work and neg­a­tive­ly affects business:

❌Lack of a Sin­gle Source of Information

Infor­ma­tion about tasks and projects is scat­tered across chats, emails, and files. To build a com­plete pic­ture, man­agers are forced to send dozens of requests to colleagues.

⏳Time Wast­ed on Coor­di­na­tion and Data Collection

Week­ly reports, long meet­ings, and end­less cor­re­spon­dences become a rou­tine. This dis­tracts from more impor­tant tasks and slows down decision-making.

😟Clients’ Ner­vous­ness Due to Lack of Updates

Clients do not receive time­ly infor­ma­tion about project progress. This under­mines trust and cre­ates ten­sion in relationships.

📉Decline in Team Pro­duc­tiv­i­ty and Motivation

Unclear pri­or­i­ties and lack of trans­par­ent process­es lead to chaos, emer­gen­cies, and team burnout.

Work­sec­tion: Trans­paren­cy in Projects at Every Level

Work­sec­tion offers a com­pre­hen­sive toolk­it that helps man­agers keep all process­es under con­trol, while teams work cohe­sive­ly and productively.

📊Inter­ac­tive Dash­boards for Real-Time Project Control

In Work­sec­tion, each project has its own dash­board — a start­ing page that answers all key ques­tions: what is hap­pen­ing, who is busy with what, where are we now, and where are we headed?

All impor­tant metrics:
  • task sta­tus­es (planned, in progress, completed);
  • dead­lines and over­due tasks;
  • progress by stages;
  • team work­load;
  • finan­cial indi­ca­tors (bud­gets, time expenses);
  • recent actions of participants.
Flex­i­bil­i­ty is a key advan­tage: each user can cus­tomize a per­son­al­ized dash­board accord­ing to their needs. For exam­ple, a man­ag­er sees crit­i­cal dead­lines and team work­load, a finan­cial man­ag­er sees bud­gets and time logs, while a client sees over­all progress and the expect­ed com­ple­tion date.

All data is updat­ed in real-time, and if need­ed, can be export­ed into reports.

Advan­tage: instead of con­stant clar­i­fi­ca­tions and week­ly meet­ings, both the team and the client imme­di­ate­ly see how the project is pro­gress­ing. This saves time and min­i­mizes the risk of misunderstandings.


📅Gantt Chart for Trans­par­ent Project Planning

In Work­sec­tion, the Gantt chart is not just a visu­al­iza­tion, but a full-fledged plan­ning and con­trol tool. It allows you to build a clear project struc­ture: from major phas­es to indi­vid­ual tasks and sub­tasks. You can:
  1. Set dead­lines and edit tasks direct­ly from the time­line in real-time;
  2. Spec­i­fy depen­den­cies between tasks;
  3. Set fil­ters to dis­play only need­ed information;
  4. Export charts for report­ing or presentations;
  5. Switch between view­ing one project or all account activity.
Edit­ing occurs sim­ply via drag-and-drop — with­out unnec­es­sary clicks and con­fus­ing set­tings. Auto­mat­ic updat­ing of dead­lines after mod­i­fi­ca­tions ensures rel­e­vance with­out man­u­al work.

Advan­tage: all par­tic­i­pants see how tasks are inter­con­nect­ed, and under­stand how delays in one phase affect oth­ers. This enables the team to work as a sin­gle mech­a­nism, and the man­ag­er to man­age the actu­al state of affairs.

🗂️Kan­ban for Visu­al Task Management

The Kan­ban board in Work­sec­tion is a visu­al rep­re­sen­ta­tion of the work­flow. Tasks are dis­trib­uted into columns by sta­tus­es: ​“Planned,” ​“In Progress,” ​“Done,” etc.

Some fea­tures include:
  • Cus­tomiza­tion of columns to fit your processes;
  • Set­ting WIP lim­its (Work In Progress) to avoid overload;
  • Quick move­ment of tasks between statuses;
  • Tags, fil­ters, and tem­plates for convenience.
You can add automa­tion: for exam­ple, when mov­ing to the ​“Done” col­umn, a task is auto­mat­i­cal­ly closed, and the per­former receives a thank you 🥳

Advan­tage: man­agers see bot­tle­necks, while the team has a clear route for each task. Every­thing is vis­i­ble, with­out Excel sheets and sta­tus­es in mes­sen­gers that con­stant­ly get lost.

💬Com­mu­ni­ca­tion with­in Tasks

In Work­sec­tion, each task is a mini-hub that gath­ers all dis­cus­sions, files, com­ments, and edits. Here you can:
  • leave com­ments and replies in threads;
  • men­tion col­leagues via @ for quick reactions;
  • attach files, links, and images;
  • track the change his­to­ry for com­plete under­stand­ing of what and when was updated.
Every­thing is saved in the con­text of the task — so no detail gets lost, even if the per­former changes.

Advan­tage: no more need to search for infor­ma­tion across chats and emails. Dis­cus­sions remain struc­tured, enabling the team to work cohe­sive­ly with­out los­ing impor­tant information.

⏱️Time Track­ing for Account­ing Time and Team Resources

Time track­ing is a key ele­ment of trans­paren­cy, espe­cial­ly in teams work­ing on an hourly pay­ment basis. In Work­sec­tion, time track­ing allows:
  • man­u­al­ly log­ging work­ing hours or using the built-in timer;
  • link­ing time expens­es to spe­cif­ic tasks and projects;
  • break­ing activ­i­ties into cat­e­gories for deep­er analysis;
  • ana­lyz­ing time spent through reports on projects, employ­ees, and tasks.
This allows see­ing what resources are being spent, whether the team is meet­ing dead­lines, and how the work­load is dis­trib­uted. Fur­ther­more, clients receive con­fir­ma­tion of hours worked — trans­par­ent and with­out disputes.

Advan­tage: man­agers plan dead­lines based on actu­al time expens­es, while clients can see what they are pay­ing for.
​

📈Auto­mat­ed Reports and Ana­lyt­ics for Progress Management

Work­sec­tion allows gen­er­at­ing reports with­out request­ing from col­leagues and man­u­al­ly gath­er­ing data on key met­rics: 
  • task and project completion;
  • progress of each participant;
  • time expens­es on tasks and projects;
  • finan­cial indicators.
Reports are gen­er­at­ed auto­mat­i­cal­ly on a set sched­ule — for exam­ple, week­ly or month­ly. Tem­plates for reports can be cus­tomized for dif­fer­ent roles: for man­agers, teams, or clients. Export in con­ve­nient for­mats is also available.

Advan­tage: less rou­tine report­ing means more time for strate­gic tasks and informed deci­sion-mak­ing based on data.


📢Noti­fi­ca­tion Sys­tem — So You Don’t Miss Changes in the Project

Trans­paren­cy is impos­si­ble with­out time­ly infor­ma­tion. In Work­sec­tion, the noti­fi­ca­tion sys­tem helps all project par­tic­i­pants stay informed. You receive noti­fi­ca­tions about:
  • new or changed tasks;
  • upcom­ing and over­due deadlines;
  • new com­ments or files in tasks where you are mentioned;
  • being assigned as responsible;
  • changes in the task sta­tus in which you are involved.
Noti­fi­ca­tions can come:
  • as email letters;
  • as push noti­fi­ca­tions in the brows­er or mobile app;
  • via inte­gra­tion with mes­sen­gers (using API).
Each user can per­son­al­ize set­tings: choose which events are tru­ly impor­tant, set pri­or­i­ty lev­els, and deliv­ery chan­nels. This allows not to get dis­tract­ed by triv­ial mat­ters while not miss­ing crit­i­cal updates.

Advan­tage: the risk of miss­ing impor­tant infor­ma­tion, crit­i­cal dead­lines, or updates is reduced. 

Inte­gra­tions of Work­sec­tion with Oth­er Team Tools

​Trans­paren­cy in project man­age­ment is not just about a con­ve­nient inter­face but also about the abil­i­ty to inte­grate the sys­tem with oth­er tools that the team uses. Work­sec­tion sup­ports inte­gra­tions with:
  • Cal­en­dars (Google Cal­en­dar, Out­look) — to see dead­lines in per­son­al schedules;
  • Email Clients — tasks can be cre­at­ed direct­ly from emails;
  • CRM Sys­tems — for con­sis­ten­cy with sales processes;
  • Mes­sen­gers — impor­tant updates will come as noti­fi­ca­tions on Slack, Telegram, etc.
For tech­ni­cal teams, APIs, web­hooks, and ready con­nec­tors are avail­able — allow­ing the imple­men­ta­tion of cus­tomized automa­tion scenarios.

This allows see­ing the com­plete pic­ture of work, even if part of the process­es occur out­side Work­sec­tion. As a result, the entire team works in a uni­fied space, with­out need­ing to switch between dif­fer­ent tools and applications. 

Data Secu­ri­ty in Project Man­age­ment with Worksection

Trans­paren­cy in work does not mean open­ness to every­one about every­thing. Work­sec­tion main­tains a bal­ance between the avail­abil­i­ty of infor­ma­tion to the team and the pro­tec­tion of crit­i­cal data: 
  • Access Con­trol — every­one sees only what they need to work. Clients have lim­it­ed access to their projects, while man­agers have full control.
  • Action Audit: the sys­tem keeps a his­to­ry of all changes — who edit­ed what, when, and why. This is impor­tant for mon­i­tor­ing and analysis.
  • Two-Fac­tor Authen­ti­ca­tion — to pro­tect accounts from unau­tho­rized access even if pass­words are compromised.
  • Data Encryp­tion and Reg­u­lar Back­ups — data is secure even in case of unfore­seen events.
  • Activ­i­ty Mon­i­tor­ing — sus­pi­cious activ­i­ties are iden­ti­fied and blocked automatically.
This cre­ates trust among clients and the team — peo­ple know that work process­es are trans­par­ent but pro­tect­ed from exter­nal threats.

Easy Data Migra­tion from Oth­er Ser­vices to Worksection

To ensure trans­paren­cy in projects, it is impor­tant that the entire team has access to up-to-date data from the first day of work in the new sys­tem. In Work­sec­tion, this is sim­ple — the ser­vice allows quick­ly trans­fer­ring all projects and files from oth­er plat­forms while pre­serv­ing struc­ture and history.

Work­sec­tion sup­ports imports from Trel­lo, Asana, Base­camp, Jira, Google Sheets, and oth­er pop­u­lar sys­tems. You can auto­mat­i­cal­ly transfer:
  • all projects and tasks with subtasks;
  • dead­lines and assignees;
  • com­ments and discussions;
  • attached files — they will remain in the rel­e­vant tasks and orga­nized by projects.
As a result, the team imme­di­ate­ly sees a famil­iar work envi­ron­ment and gains access to all sta­tus infor­ma­tion, progress, and documents. 

Thus, the entire con­text is pre­served, and the team imme­di­ate­ly receives a famil­iar work­ing envi­ron­ment. This allows con­tin­u­ing work with­out delays and ensures process trans­paren­cy even at the tran­si­tion stage. 


How Trans­paren­cy in Projects Changes Com­pa­ny Work

When every­one in the team clear­ly sees who is work­ing on what, how tasks are pro­gress­ing, and where the project is head­ed — it reduces ten­sion and decreas­es con­fu­sion. As a result, the team works more effec­tive­ly, and deci­sions are made time­ly and more thoughtfully.

👀Com­plete Vis­i­bil­i­ty of Processes

In Work­sec­tion, man­agers can see the cur­rent pic­ture at any moment: which tasks are being exe­cut­ed, where delays are occur­ring, and how the team is loaded. This enables mak­ing deci­sions based on facts, not assump­tions — and react­ing time­ly to changes.

⏳Time Sav­ings on Coordination

All key infor­ma­tion is gath­ered in one place — there is no need to spend time on con­stant clar­i­fi­ca­tions, calls, and meet­ings. The team works more autonomous­ly, and man­agers can focus on strate­gic tasks.

😊Sat­is­fied Clients

When clients see progress, have access to tasks, and under­stand what stage their project is at — it gives them con­trol over the sit­u­a­tion. This enhances trust lev­els and strength­ens the com­pa­ny’s rep­u­ta­tion as a reli­able partner.

📈A More Pro­duc­tive and Moti­vat­ed Team

Trans­par­ent dead­lines, clear pri­or­i­ties, and a shared vision of progress all help avoid emer­gen­cies and chaos. The team works con­fi­dent­ly and cohe­sive­ly, and the atmos­phere in the team becomes healthier. 

Trans­paren­cy in work changes not only process­es but also out­comes. It is the foun­da­tion of sta­bil­i­ty, pro­duc­tiv­i­ty, and long-term rela­tion­ships with clients. With Work­sec­tion, you get tools that make this trans­paren­cy an inte­gral part of your work. 

Work­sec­tion — Trans­paren­cy and Con­trol With­out Chaos

Work­sec­tion is not just about trans­paren­cy. It is a com­pre­hen­sive plat­form for man­ag­ing tasks, dead­lines, resources, and com­mu­ni­ca­tion. It com­bines all tools in one place, allow­ing the team to work cohe­sive­ly and achieve results. 

Try Work­sec­tion for 14 days for free and see how your team’s work will change. 
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