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10 Best Alternatives to Todoist in 2026
  •   15 min read
Task Management

10 Best Alternatives to Todoist in 2026

Let’s be hon­est — Todoist is real­ly good for man­ag­ing your own tasks. Clean inter­face, nat­ur­al lan­guage task entry, sta­ble mobile apps. Its rep­u­ta­tion is well-deserved.
But here’s where the dif­fi­cul­ties start. If you’re try­ing to use Todoist for team projects, issues arise quick­ly. There are no Gantt charts. No built-in time track­ing. Lim­it­ed vis­i­bil­i­ty into who is doing what. And the pric­ing mod­el for teams quick­ly adds up. ​
​
This guide cov­ers 10 proven alter­na­tives for 2026, from full-fea­tured project man­age­ment tools like Work­sec­tion to spe­cial­ized apps like Things. We will break down real prices (not mar­ket­ing rhetoric), hon­est lim­i­ta­tions (every tool has them), and who is tru­ly suit­ed for each option.
Let’s take a clos­er look. ​
​

Why are users look­ing for alter­na­tives to Todoist?

Todoist isn’t bad — it’s just built for a spe­cif­ic use case. If that’s not your sit­u­a­tion, you’ll encounter difficulties.
  • Todoist = per­son­al use tool (not for teams)​
Todoist has been focused on per­son­al pro­duc­tiv­i­ty from the start. Tech­ni­cal­ly, you can share projects with col­leagues, but it feels like an ​“addi­tion.” There’s no resource plan­ning, load bal­anc­ing, or cen­tral­ized team dash­board. If you’re man­ag­ing more than 5 peo­ple across mul­ti­ple projects, Todoist becomes a bot­tle­neck rather than a solution.
  • Lim­it­ed visualization​
You only get lists. And that’s it.
There are no Kan­ban boards (unless you cre­ate them man­u­al­ly through labels — cum­ber­some). There are no Gantt charts for depen­den­cies. No time­line view to see the pro­jec­t’s progress.
For teams that think visu­al­ly — espe­cial­ly design agen­cies, devel­op­ers, mar­ket­ing teams — Todoist feels like work­ing in the dark.
  • Pric­ing mod­el does not scale​
The busi­ness plan for teams costs $8/​user/​month when billed annu­al­ly. For a team of 10 peo­ple — that is $80/​month, and even at that price, you don’t get time track­ing or Gantt charts.
In com­par­i­son, for exam­ple, with Work­sec­tion: $3 – 5/​user/​month with more team fea­tures. Do the math.
  • Absence of time tracking​
Todoist does not track time. At all.
You can inte­grate with Tog­gl or Clock­i­fy, but then you’re man­ag­ing two tools instead of one. And inte­gra­tion costs rise — Tog­gl Track Pre­mi­um costs about $18 per user per month when billed annu­al­ly or $20 when billed month­ly. For agen­cies billing hourly, this is unacceptable.
  • Weak project man­age­ment features​
Todoist works well with tasks. Not so much with projects.
You can’t set depen­den­cies between tasks. No crit­i­cal path analy­sis. No resource allo­ca­tion. No bud­get control.
If your ​“projects” are com­plex ini­tia­tives with many com­po­nents, Todoist leaves you coor­di­nat­ing every­thing man­u­al­ly in spreadsheets.
  • Absence of built-in communication​
Com­ments exist, but they’re hid­den under tasks. There’s no cen­tral­ized team chat, no reli­able @mentions, no file versions.
You still have to use Slack or email — which negates the pur­pose of a PM tool.
  • Com­plex struc­ture for large projects​
Todoist hier­ar­chy: Projects → Sec­tions → Tasks → Sub­tasks. Max­i­mum of two levels.
Try man­ag­ing a 6‑month prod­uct launch with 12 work­flows and 200+ tasks. The struc­ture breaks down. You lose con­text. Every­thing again turns into a flat list.

Con­clu­sion: Todoist is great for per­son­al GTD (Get­ting Things Done). But once team coor­di­na­tion, visu­al project man­age­ment, or time track­ing are need­ed — lim­i­ta­tions arise. That’s where alter­na­tives come in.​​​​​​
​

Cri­te­ria for choos­ing a Todoist alter­na­tive in 2026

Not all ​“Todoist alter­na­tives” actu­al­ly solve Todoist’s prob­lems. Some are sim­ply oth­er fla­vors of the same limitations.

What tru­ly mat­ters when eval­u­at­ing options:

1️⃣Team­work features
Can mul­ti­ple peo­ple work on projects with­out hindrance?
Look for:
  • Role dis­tri­b­u­tion (admin, par­tic­i­pant, client access)
  • Real-time updates (changes syn­chro­nize instantly)
  • Activ­i­ty log (who did what and when)
  • @mentions that actu­al­ly send notifications
  • Client access (if work­ing with exter­nal partners)
If a tool is built for a sin­gle user, and col­lab­o­ra­tion fea­tures are ​“tacked on” lat­er — that’s a red flag.

2️⃣Visu­al project management
Lists are fine for shop­ping. Projects need structure.
Essen­tial in 2026:
  • Kan­ban boards (visu­al stages of work)
  • Gantt charts (chronol­o­gy with dependencies)
  • Cal­en­dar view (dead­lines in context)
  • Load view (who is over­loaded, who is free)
If you only see work as lists, you are work­ing ​“in the blind.”
3️⃣Trans­par­ent pricing
Watch out for tricks:
  • Price per user or flat rate
  • Hid­den costs (automa­tion, stor­age quo­ta, API)
  • Annu­al lock-in (can you pay monthly?)
  • Fea­tures locked for Enterprise
For exam­ple, in Mon​day​.com the basic rate looks cheap ($12 per user per month when billed annu­al­ly), but to access automa­tions, advanced inte­gra­tions, stor­age, and built-in time track­ing, you need to upgrade to high­er rate plans. Sud­den­ly you are pay­ing up to ~$16 – 19 per user/​month.

4️⃣Time track­ing integration​
Ide­al­ly: built-in time track­ing (Work­sec­tion, Clock­i­fy, Harvest).
Accept­able: native inte­gra­tion with time tools (Click­Up ↔ Toggl).
Unac­cept­able: lack of time track­ing and API for integrations.
If you bill clients hourly or track inter­nal team pro­duc­tiv­i­ty, this is a must.

5️⃣Set­up with­out complexity​
Some tools (Click­Up) have all the fea­tures in the world, but onboard­ing is complicated.
Opti­mal: cus­tomiz­able work­flows with­out over­ly com­pli­cat­ed configuration:
  • Cus­tom fields (pri­or­i­ty, sta­tus, client, budget)
  • Cus­tom work­flows (design → review → approval)
  • Tem­plates for reuse​
If it takes 3 days to set up before the team can start work­ing, that’s a problem.

6️⃣Scal­a­bil­i­ty (from per­son­al to team and department)
Today you are a team of 3 peo­ple. And next year?
Good alter­na­tives are scalable:
  • Starter plan for small teams (5−10 people)
  • Growth plan with­out manda­to­ry Enter­prise payment
  • Access to fea­tures with­out arti­fi­cial­ly lim­it­ing small teams
Avoid tools that jump from $50/​month to $500/​month with­out an inter­me­di­ate option.

7️⃣Inte­gra­tion ecosystem
Your PM tool is not an island.
Check inte­gra­tions:
  • Email (Gmail, Outlook)
  • Cal­en­dar (Google Cal­en­dar, Outlook)
  • Stor­age (Google Dri­ve, Dropbox)
  • Com­mu­ni­ca­tion (Slack, Telegram)
  • Account­ing (Quick­Books, Xero — if you bill clients)
  • Native inte­gra­tions > Zapi­er-like approach­es > no integrations.
8️⃣Learn­ing curve and onboarding
How quick­ly can the team start using the tool?
🔴Red flags:
  • Needs a 40-minute video to under­stand the basics
  • The team needs ​“train­ing” for sim­ple workflows
  • The inter­face is so clut­tered that key fea­tures can’t be found
🟢Green flags:
  • Intu­itive from day one
  • Onboard­ing less than 30 minutes
  • Sup­port in the local language
Tip: test the free peri­od on the entire team, not just your­self. Test­ing one user miss­es 80% of real issues.​​​​​​​​​​​​​​​
​

Best alter­na­tives to Todoist in 2025

Work­sec­tion — best for team collaboration

Work­sec­tion is a Ukrain­ian SaaS plat­form that helps teams keep projects under con­trol since 2008. 
Why it’s bet­ter than Todoist for teams: Work­sec­tion is built for col­lab­o­ra­tion, not just as an add-on to a per­son­al task manager.

Key dif­fer­ences:
  • Gantt charts are includ­ed (Todoist lacks this)
  • Built-in time track­ing (Todoist requires third-par­ty integrations)
  • Team dash­board with vis­i­bil­i­ty into work­load (Todoist lacks team overview)
  • Client access (Todoist has clum­sy sharing)
  • Sup­port for the Ukrain­ian lan­guage (impor­tant for Ukrain­ian teams)
  • File stor­age up to 500 GB in pre­mi­um (Todoist bare­ly sup­ports attachments)​​​​​​​​​
Main fea­tures:
  • Visu­al project man­age­ment: Gantt charts, Kan­ban, list views
  • Time track­ing: timers on tasks start/​stop
  • Bud­gets: set project bud­gets, track expens­es against plan
  • Reports: reports on time, com­plet­ed tasks, team productivity
  • Com­mu­ni­ca­tion: com­ments, men­tions, file shar­ing in one place
  • Flex­i­ble access for clients and contractors​​​​​​​​​
Pros:
  • Every­thing in one (no need for sep­a­rate time tracking)
  • Scales from a small team to 50+ people
  • Ukrain­ian inter­face and sup­port (impor­tant for team adaptation)
  • Gantt charts + Kan­ban + list views
  • Trans­par­ent pricing
Cons:
  • The inter­face looks util­i­tar­i­an, not as styl­ish as Todoist
  • The mobile app is good, but not outstanding
  • Less recog­ni­tion out­side Ukraine​​​​​
Con­clu­sion: if you are a Ukrain­ian team that has out­grown Todoist’s lim­i­ta­tions and needs prop­er project man­age­ment with­out exces­sive costs, Work­sec­tion is the obvi­ous choice. Rat­ing: 9⁄10. ​​​​​​
​


Click­Up — for expe­ri­enced users

Click­Up has all pos­si­ble fea­tures. Gantt charts, kan­ban, cal­en­dar, time­line, work­load, spread­sheet, mind map, ideas board — yes, all of that.
How­ev­er, due to the pletho­ra of fea­tures, the inter­face looks over­loaded, and set­up takes days.

Key fea­tures:
  • 15+ types of views (pos­si­bly more by the time you read this)
  • Built-in time track­ing with detailed reports
  • Automa­tions (actions based on rules)
  • Cus­tom fields for everything
  • Inte­grat­ed doc­u­ments and wikis
  • Goal and OKR tracking​​​​​
Pros:
  • Extreme­ly multifunctional
  • Pow­er­ful automations
  • Active devel­op­ment (new fea­tures are con­stant­ly being released)
  • API for cus­tom integrations​​​​​
Cons:
  • Steep learn­ing curve (plan for 1 – 2 weeks for team adaptation)
  • Inter­face is overloaded
  • Per­for­mance issues in large work­spaces (1000+ tasks)
  • Price increas­es if advanced fea­tures are needed​​​​​
Click­Up is the oppo­site of Todoist’s sim­plic­i­ty. If Todoist seems too basic, Click­Up may seem too com­plex. There is a ​“gold­en mean,” but it requires patience. Rat­ing: 8.5÷10 — pow­er­ful, but not for everyone.​​​​​​
​

Asana — cor­po­rate project management

Asana is Todoist with seri­ous team fea­tures added, opti­mized for com­pa­nies with over 100 employees.
Key fea­tures:
  • Time­line (Gantt-style dependencies)
  • Work­load bal­anc­ing (who is overloaded)
  • Port­fo­lios (man­age mul­ti­ple projects together)
  • Goal align­ment and OKRs
  • Advanced search and reporting
  • Inte­gra­tions with 200+ tools​​
Pros:
  • Pol­ished, pro­fes­sion­al interface
  • Strong cor­po­rate fea­tures (SSO, admin controls)
  • Excel­lent mobile apps
  • Good bal­ance of pow­er and ease of use​​
Cons:
  • Expen­sive for small teams: $10.99/user on the Pre­mi­um plan.
  • Key fea­tures are only avail­able on the Busi­ness plan: $24.99/user.
  • Time track­ing requires inte­gra­tions (Har­vest, Everhour)
  • Overkill for teams <10 people​​
Com­pared to Todoist: Asana is a larg­er, more expen­sive ​“sis­ter” prod­uct to Todoist. If Todoist is a bike, Asana is an SUV: great if you need space, exces­sive if you don’t. Rat­ing: 8.0÷10 — excel­lent for medi­um and large teams, expen­sive for small.​​​
​

Microsoft To Do — for per­son­al organization

This free alter­na­tive is inte­grat­ed with Microsoft 365, con­ve­nient for those already in the Microsoft ecosystem.

Key fea­tures:
  • Tasks with lists and subtasks
  • Inte­gra­tion with Out­look and Teams
  • Recur­ring tasks and reminders
  • Pri­or­i­ties and categories
  • Abil­i­ty to share lists
Pros:
  • Free for all Microsoft 365 users
  • Syn­chro­niza­tion between devices and Outlook
  • Sim­ple interface
Cons:
  • Very basic for team collaboration
  • Pre­mi­um fea­tures avail­able through Microsoft 365 subscription
  • No Gantt charts or time tracking
  • Less flex­i­bil­i­ty for large projects
Rat­ing: 6⁄10 — ide­al for per­son­al use or small teams.
​
​
​

Trel­lo — visu­al kan­ban board

Trel­lo remains the cult favorite kan­ban board for visu­al task management.

Key fea­tures:
  • Boards, columns, cards
  • Labels, check­lists, deadlines
  • Inte­gra­tions with hun­dreds of apps via Power-Ups
  • But­ler automations
Pros:
  • Easy to teach new users
  • Visu­al­ly con­ve­nient for track­ing status
  • Free tier suf­fi­cient for small teams
Cons:
  • Not suit­able for large-scale project management
  • Many key fea­tures locked behind Premium
  • Time track­ing via third-par­ty integrations
​Rat­ing: 7⁄10 — excel­lent for small teams and visu­al work­flows, not for large projects.

Notion — flex­i­ble organization

Notion is all-in-one: doc­u­ments, data­bas­es, tasks, tables, wikis, and kan­ban boards.

Key fea­tures:
  • Cre­at­ing data­bas­es for tasks and projects
  • Kan­ban, tables, cal­en­dar, lists
  • Built-in doc­u­ments and wikis
  • Inte­gra­tions with oth­er ser­vices via Zapier
Best for:
  • Teams that val­ue flex­i­bil­i­ty and documentation
  • Star­tups build­ing an inter­nal knowl­edge base
  • Projects with uncon­ven­tion­al structures
Pros:
  • High flex­i­bil­i­ty
  • All-in-one (tasks + doc­u­ments + knowl­edge base)
  • Suit­able for remote teams
Cons:
  • Not struc­tured enough for clas­si­cal project management
  • Time track­ing is lim­it­ed due to third-par­ty integrations
  • Can become chaot­ic with­out discipline
Rat­ing: 7.5÷10 — excel­lent for star­tups and cre­ative teams.
​

Things — min­i­mal­ist task man­ag­er (macOS/​iOS)

Things is a clean design, intu­itive per­son­al task man­age­ment for Mac and iPhone users.

Key fea­tures:
  • Task lists and subtasks
  • Projects and areas of responsibility
  • Day plan­ning, cal­en­dar, and reminders
  • Sim­ple drag-and-drop
Pros:
  • Beau­ti­ful interface
  • Sim­ple task organization
  • One-time pay­ment (Mac $49.99, iPhone/​iPad $9.99)​
Cons:
  • Not for team collaboration
  • No inte­gra­tions with Win­dows or Android
  • Lim­it­ed func­tion­al­i­ty for com­plex projects
Rat­ing: 6.5÷10 — great for per­son­al tasks, not for teams.
​

Tick­Tick — a com­bi­na­tion of task list and timer

Tick­Tick has a sim­ple inter­face, built-in Pomodoro, cal­en­dar, and lists. The Free plan offers basic fea­tures, up to 99 tasks per list. The Pre­mi­um plan will cost $3/​month or $27/​year.

Key fea­tures:
  • Task lists, sub­tasks, reminders
  • Cal­en­dar and time­line view
  • Pomodoro timer and pro­duc­tiv­i­ty statistics
  • Tags and priorities​
Best for:
  • Indi­vid­ual users and small teams
  • Those who want sim­ple task and timer integration​
Pros:
  • Sim­ple and quick start
  • Pomodoro built-in
  • Mul­ti-plat­for­m​
Cons:
  • Not for large teams
  • Time track­ing is limited
  • Lim­it­ed fea­tures for large-scale projects
Rat­ing: 7⁄10 — good for per­son­al plan­ning and small teams.​
​

Any​.do — sim­plic­i­ty and calendar

Any​.do com­bines a task list with a cal­en­dar. Basic fea­tures are free, Pre­mi­um costs $5/​month or $36/​year.

Key fea­tures:
  • Tasks and subtasks
  • Cal­en­dar with drag-and-drop
  • Reminders and recur­ring tasks
  • Syn­chro­niza­tion between devices
Best for:
  • Indi­vid­ual users and fam­i­ly task lists
  • Sim­ple plan­ning and dai­ly tasks
Pros:
  • User-friend­ly interface
  • Inte­gra­tion with calendars
  • Cross-plat­for­m​
Cons:
  • Not suit­able for man­ag­ing team projects
  • Lim­it­ed ana­lyt­ics and reports
Rat­ing: 6.5÷10 — good for per­son­al use.​​​​
​

Quire — for teams and startups

Quire is a light­weight, mod­ern tool suit­able for small teams and star­tups. Free for up to 80 projects, 30 employ­ees; Busi­ness plan with unlim­it­ed projects and users — $8/​user/​month. Suit­able for quick starts, for small teams and startups. 

Key fea­tures:
  • Tasks, sub­tasks, project tree
  • Kan­ban boards and lists
  • Cal­en­dar and deadlines
  • Real-time collaboration​
Pros:
  • Sim­ple start
  • Clean mod­ern interface
  • Easy to scale
Cons:
  • Not many integrations
  • Time track­ing is limited
Rat­ing: 7⁄10 — good for quick starts and small teams.

Com­par­a­tive table of the best Todoist alter­na­tives in 2026​

​
ToolKey Fea­turesBuilt-in Time Track­erAccess Mod­elStart­ing Price (2026)Best Suit­ed For
Work­sec­tionKan­ban, Gantt chart, cal­en­dar, reports, APIYesGran­u­lar$3 – 5/​user/​monthSMEs, agen­cies
Click­UpDoc­u­ments, goals, automa­tions, mind mapsYesAdvanced$7 – 12/​user/​monthHybrid teams, prod­uct IT companies
AsanaProjects, port­fo­lios, automa­tion, reportingNoAdvanced$10.99 – 24.99/user/monthMar­ket­ing, development
Microsoft To DoLists, reminders, inte­gra­tion with OutlookNoBasicFreePer­son­al tasks, micro teams
Trel­loKan­ban, automa­tion, Power-UpsThrough plu­g­insBasic$6 – 12.50/user/monthVisu­al planning
NotionData­bas­es, pages, kan­ban, wikiNoAdvanced$8/​user/​monthStar­tups, remote teams
ThingsGTD, cal­en­dar, Siri integrationNoPer­son­al$49.99 one-timeApple users
Tick­TickPomodoro, habits, calendarYesPer­son­al$3.99/user/month or $27/​yearFree­lancers, students
Any​.doVoice tasks, cal­en­dar, remindersNoPer­son­al$5/​user/​month or $36/​yearDai­ly tasks
QuireTask tree, kan­ban, reportsThrough add-onsAdvanced$8/​user/​monthProject teams, cre­ative agencies

Todoist vs Alter­na­tives: Com­par­a­tive Analy­sis 2026

Let’s be hon­est about Todoist. It does some things excellently.

✅What Todoist does well:
  • Sim­plic­i­ty — the clean­est inter­face in the cat­e­go­ry. No clutter.
  • Nat­ur­al lan­guage input — for exam­ple, ​“Tomor­row 3pm buy milk #per­son­al” works seamlessly.
  • Mobile apps — fast, thought­ful, reli­able offline synchronization.
  • Key­board short­cuts — expe­ri­enced users can quick­ly man­age tasks.
  • Kar­ma gam­i­fi­ca­tion — fun­ny, but moti­vat­ing (dai­ly streaks, pro­duc­tiv­i­ty score).
  • If you’re only man­ag­ing per­son­al tasks and don’t need col­lab­o­ra­tion, it’s hard to beat Todoist.
❌Where Todoist falls behind alternatives:
  • Team­work — shar­ing projects feels like a sup­ple­ment. No team dash­board, work­load view, roles, or permissions.
  • Visu­al project man­age­ment — it’s just lists. No Kan­ban, no Gantt. If you can’t see a project time­line, you have to guess deadlines.
  • Time track­ing — non-exis­tent. You need to inte­grate Tog­gl Track Pre­mi­um ($18/​user/​month) or Clock­i­fy (free, but incon­ve­nient). Alter­na­tives like Work­sec­tion, Click­Up, Tick­Tick have built-in tracking.
  • Team pric­ing — $8/​user/​month busi­ness plan quick­ly adds up. For 10 peo­ple — $80 – 85/​month. Work­sec­tion is $30 – 50/​month for the same team and offers more features.
  • Task depen­den­cies — unable to say ​“Task B can­not start until Task A is com­plet­ed.” This is crit­i­cal for com­plex projects.
  • Reports — what did we accom­plish this month? How many hours were spent? Todoist doesn’t show this. You will have to export to Excel.
  • File man­age­ment — basic attach­ment, no ver­sion­ing, no cen­tral­ized library. Alter­na­tives like Notion or Work­sec­tion han­dle this much better.
  • Hon­est­ly, Todoist is a task man­ag­er, not a project man­ag­er. If your ​“projects” are just groups of tasks, Todoist works. If projects have time­lines, depen­den­cies, bud­gets, and teams — you need a dif­fer­ent tool.​​​​

Fre­quent­ly Asked Ques­tions (FAQ)

What is the best Todoist alter­na­tive for teams in 2026?

Work­sec­tion is undoubt­ed­ly it. Here’s why:
Todoist costs $8 per user per month for the Busi­ness plan ($80 per month for 10 peo­ple) and it offers shared projects, labels, and com­ments. And that’s it. Work­sec­tion costs $3 – 5 per user per month ($30 – 50 for 10 peo­ple) and includes:
  • Visu­al­iza­tion. Work­sec­tion has kan­ban, Gantt charts, and a cal­en­dar; Todoist has only lists.
  • Time track­ing. Work­sec­tion has a built-in track­er and finan­cial reports.
  • Access rights. Work­sec­tion allows hid­ing inter­nal com­ments and bud­gets from clients, flex­i­bil­i­ty that Todoist does not have.
Todoist is a great task man­ag­er. But if you man­age projects with teams, dead­lines, bud­gets, and depen­den­cies — you’ve out­grown it. The alter­na­tives above pro­vide real project management.
⇆

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Digital UI Gantt chart Comments Kanban Project Management Notifications Agile Crm Planning Files PM Projects Report Reports Calendar Time tracking Timer Interview Consulting Топ 10 Waterfall Task Management Priorities Plan Timetracker Time-tracker Reactions IT Emoji Agency Gannt SEO Optimize Sale Marketing Time tracker Architect Dashboard People Asana Integrations UI Statuses Tags Search Project Folder Teams Integration SMART Entitling Tasks IOS Android Text editor Code Scrum Lean Bureau Mono Architects Y R Vintage Tebin BIM Egineering Labels Video Subtasks Migration Tasks App Filter Сhecklist Connections Privacy Telegram Advice PM secrets Export API TO-DO Google Documents SSL Security Топ 5 UPD Promo actions Tips&tricks Partnership