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Why Worksection's time tracker is the best choice for controlling project resources
  •   7 min read
Time tracker

Why Worksection's time tracker is the best choice for controlling project resources

Hours are record­ed from mem­o­ry and often with delays. Time sheets are not linked to tasks, so reports have to be com­piled man­u­al­ly. This increas­es resis­tance and a feel­ing of exces­sive con­trol with­in the team.

As a result, data on hours spent is inac­cu­rate. It is dif­fi­cult to under­stand how much time was actu­al­ly spent on a task, whether the team was over­loaded, and how prof­itable the project was.

Work­sec­tion is a task man­ag­er and time track­er in a sin­gle sys­tem. You record hours direct­ly in tasks, with­out dupli­cat­ing or trans­fer­ring data to tables. This helps you main­tain trans­par­ent account­abil­i­ty and obtain real data for per­for­mance analysis.

Time track­ing in a nutshell

Time track­ing is a tool that helps you record how much time is actu­al­ly spent on each task. You get actu­al data that you can use to:
  • cre­ate reports for clients;
  • ana­lyze team performance;
  • cal­cu­late the prof­itabil­i­ty of each project;
  • adjust plans and bud­gets for the future.
It’s a sim­ple way to avoid finan­cial loss­es and work based on real data, not assumptions.

Work­sec­tion’s time tracking

Work­sec­tion time track­ing is built right into tasks. This allows you to record hours in a few clicks, min­i­miz­ing unnec­es­sary actions. All data is auto­mat­i­cal­ly saved and dis­played in reports.

How Work­sec­tion time track­ing works

Work­sec­tion offers three ways to record time:
  1. Auto­mat­ic time entry. The timer starts direct­ly in the task and runs in the back­ground while you work. When you’re done, just stop the timer. The sys­tem will auto­mat­i­cal­ly save the time spent on the task.
  2. Man­u­al entry of hours. If you for­got to start the timer or need to record work from the pre­vi­ous day, you can enter the time man­u­al­ly. To enter expens­es man­u­al­ly, you need to spec­i­fy the date, num­ber of hours, and a brief descrip­tion of the work performed.
  3. Adjust­ing the entered time. You can also adjust the data: change the time, com­ment, or delete the ses­sion entirely.

Expense plan

​In Work­sec­tion, you can plan the num­ber of hours for a task or project to com­pare actu­al expens­es with planned ones. This allows you to eval­u­ate team per­for­mance and adjust workloads.

What ques­tions does Work­sec­tion time track­ing answer?

Work­sec­tion time track­ing is easy to use and helps busi­ness­es solve spe­cif­ic prob­lems by answer­ing the fol­low­ing questions:

🟢How much time was spent on a task or project?

With­out accu­rate infor­ma­tion about time spent, it is dif­fi­cult to ana­lyze effi­cien­cy and cal­cu­late the cost of work. Work­sec­tion auto­mat­i­cal­ly records all hours spent on a task or project. There is no need to keep sep­a­rate tables; all data is stored in the sys­tem and always at your fingertips.

🟢Is the team on track to com­plete all tasks accord­ing to plan?

Lack of con­trol over exe­cu­tion time leads to over­due tasks and loss­es. The plan-fact fea­ture shows how much time was planned for a task and how much was actu­al­ly spent. This helps to adjust the work­load in time and avoid miss­ing deadlines.

🟢How much time is need­ed to com­plete this task or project?

A lack of data on the dura­tion of pre­vi­ous projects leads to plan­ning future col­lab­o­ra­tions based on assump­tions. Work­sec­tion allows you to ana­lyze the time tracked on pre­vi­ous tasks and more accu­rate­ly pre­dict the com­ple­tion dates of new projects.

🟢How much time does the team spend on client projects and inter­nal tasks?

With­out time allo­ca­tion, it is dif­fi­cult to assess pro­duc­tiv­i­ty and resource effi­cien­cy. In Work­sec­tion, tags in reports make it easy to sep­a­rate client and admin­is­tra­tive tasks and see how the team actu­al­ly uses their work­ing hours.

🟢How much does an hour of your com­pa­ny’s work cost?

The lack of time track­ing makes it dif­fi­cult to accu­rate­ly deter­mine the cost of ser­vices and con­trol prof­itabil­i­ty. In Work­sec­tion, actu­al time data is stored togeth­er with finan­cial indi­ca­tors, allow­ing you to accu­rate­ly cal­cu­late the cost of your busi­ness’s hourly rate.

Pros and cons of time tracking

Time track­ing helps you con­trol your team’s resources, cal­cu­late the cost of ser­vices, and see the real effi­cien­cy of your work. How­ev­er, the tool has its strengths and weak­ness­es, which are impor­tant to con­sid­er before implementation.

Pros of time tracking

  • Trans­paren­cy of time spent
Time track­ing shows how much time is actu­al­ly spent on each task or project. This min­i­mizes inac­cu­ra­cies in man­u­al­ly enter­ing work­ing hours into tables.
  • Fact-based report­ing
All time spent data is auto­mat­i­cal­ly col­lect­ed in reports. You get a trans­par­ent pic­ture for ana­lyz­ing team per­for­mance and infor­ma­tion for clients.
  • Work­load control
Time track­ing high­lights the actu­al work­load of employ­ees for man­agers. This allows for bet­ter task dis­tri­b­u­tion and main­tains productivity.
  • Plan-actu­al analysis
Time track­ing allows you to com­pare planned hours with actu­al hours spent. This allows you to opti­mize resources and set real­is­tic dead­lines for projects.
  • Accu­rate ser­vice costing
By record­ing the actu­al time spent on tasks, the com­pa­ny can cal­cu­late the cost of ser­vices more accu­rate­ly. This helps increase project margins.

Cons of time tracking

  • Team resis­tance
Imple­ment­ing time track­ing can cause a neg­a­tive reac­tion from the team. Some employ­ees may per­ceive time track­ing as addi­tion­al con­trol or mis­trust. If the pur­pose of imple­men­ta­tion is not explained cor­rect­ly, it can reduce moti­va­tion and cause resistance.
  • Not every­one needs time tracking
For very small teams, time track­ing often does not pro­vide any real ben­e­fit. At this stage of devel­op­ment, chaos in the work­place is usu­al­ly not relat­ed to time track­ing, but to the lack of a clear task struc­ture. There­fore, it is bet­ter to first imple­ment a task man­ag­er, bring order to process­es, and only then move on to time tracking.

In addi­tion to a time track­er, Work­sec­tion pro­vides task man­ag­er fea­tures, a con­ve­nient kan­ban board, and an adap­tive Gantt chart. This allows dif­fer­ent teams to find the tool that works best for them.

Rea­sons to choose time track­ing in Worksection

To help you choose the most effec­tive tool for track­ing your work time, we com­pared sev­er­al options by category:

So, timesheets (Excel or Google Sheets) are only suit­able for basic time track­ing. Data must be entered man­u­al­ly, there are no reports, and work­ing hours are not linked to tasks. This solu­tion is for those who need to track hours with­out detailed ana­lyt­ics. How­ev­er, the over­all incon­ve­nience of data entry should be tak­en into account.

Third-par­ty ser­vices such as Tog­gl and Clock­i­fy are more user-friend­ly. They offer automa­tion and basic ana­lyt­ics. How­ev­er, these ser­vices work sep­a­rate­ly from the project man­age­ment sys­tem. The team will have to switch between sev­er­al plat­forms, which will reduce the effec­tive­ness of the tool.

Work­sec­tion com­bines all the nec­es­sary func­tion­al­i­ty for project and resource man­age­ment. Time is record­ed direct­ly in tasks and imme­di­ate­ly dis­played in reports. There is no need to dupli­cate infor­ma­tion or switch between ser­vices. This saves time, keeps you focused on com­plet­ing tasks, and improves the accu­ra­cy of time tracking.

Who is Work­sec­tion’s time track­ing suit­able for?

Time track­ing in Work­sec­tion is a great tool for teams that val­ue accu­rate time track­ing and trans­par­ent account­abil­i­ty to clients or with­in the company.

Who is it for

Work­sec­tion time track­ing is suit­able for ser­vice com­pa­nies that work on an hourly basis. Track­ing time spent on tasks allows you to bill clients accu­rate­ly and ana­lyze the prof­itabil­i­ty of each project based on actu­al costs.

The tool is also use­ful for man­agers who mon­i­tor time allo­ca­tion with­in the team. Thanks to track­ing, you can iden­ti­fy over­loads or low effi­cien­cy in a time­ly man­ner, plan resources bet­ter, and main­tain bal­ance in projects.

In addi­tion, Work­sec­tion time track­ing is suit­able for teams that per­form plan-fact analy­sis. If it is impor­tant for you to see how actu­al time spent dif­fers from planned time, you can quick­ly get the data you need for analysis.

Who it is not suit­able for

A time track­er will be unnec­es­sary for teams that work at fixed rates with­out detailed report­ing. If the result of the work is eval­u­at­ed upon com­ple­tion of the task and hourly report­ing is not required, time track­ing will only com­pli­cate dai­ly processes.

Work­sec­tion — more than a time tracker

Work­sec­tion goes beyond a reg­u­lar time track­er. It is a full-fledged project man­age­ment tool that helps teams keep tasks under con­trol and see the real pic­ture of resource consumption.

Built-in account­abil­i­ty

All time spent is auto­mat­i­cal­ly linked to tasks and projects. You don’t need to col­lect data man­u­al­ly or search for infor­ma­tion in dif­fer­ent tables. This sim­pli­fies report­ing to clients and makes it easy to ana­lyze team performance.

Sup­port for hourly work

A timer and auto­mat­ic reports help ser­vice teams accu­rate­ly track time spent. You can always see how many hours have been spent on tasks and whether the team is with­in the planned budget.


Com­mu­ni­ca­tion with­in tasks

Dis­cus­sions, files, and par­tic­i­pant men­tions are record­ed direct­ly in the task. Noth­ing gets lost in chats or mes­sen­gers — the infor­ma­tion you need is always at your fingertips.


Access set­tings

Work­sec­tion makes it easy to con­nect con­trac­tors or clients to a project. You decide which tasks are avail­able to them to main­tain confidentiality.

Quick sup­port

Work­sec­tion sup­port is always avail­able. Our experts accom­pa­ny you at all stages of the work: from the start of imple­men­ta­tion to full adap­ta­tion to your team’s processes.​
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