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Top 10 alternatives to Megaplan in 2026
  •   12 min read
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Top 10 alternatives to Megaplan in 2026

Look­ing for a replace­ment for Mega­plan? You are not alone.
In the past two years, more and more teams are tran­si­tion­ing to mod­ern solu­tions — and there are good rea­sons for that. An out­dat­ed inter­face, lim­it­ed scal­a­bil­i­ty options, and depen­dence on Russ­ian data cen­ters are forc­ing com­pa­nies to look for alternatives.
In this arti­cle, I have gath­ered the 10 best alter­na­tives to Mega­plan as of 2026. With fresh prices, real fea­tures, and an hon­est assess­ment of the pros and cons of each tool.
​

Why are teams aban­don­ing Megaplan?

Let’s be hon­est. Mega­plan was a decent solu­tion… five years ago.
But in 2026, the mar­ket has changed sig­nif­i­cant­ly. Here’s what I’m hear­ing from teams migrating:
  • Visu­al tools are out­dat­ed. The Kan­ban board is too sim­ple for com­plex projects. The Gantt chart looks like it was devel­oped in the 2000s — and works accordingly.
  • Scal­ing issues. After 50,000 tasks, the sys­tem notice­ably starts to slow down. For medi­um and large teams, this is a real headache.
  • Closed wid­get cat­a­log. Want a new inte­gra­tion? Pre­pare to wait for months. Or maybe even years. Mod­ern plat­forms add dozens of inte­gra­tions every quar­ter — here, the pace is com­plete­ly different.
  • Geopo­lit­i­cal risks. Com­pa­nies increas­ing­ly choose neu­tral data cen­ters with inter­na­tion­al secu­ri­ty cer­ti­fi­ca­tions. AWS in Europe, for example.
If at least one of these rea­sons res­onates with you — read on.
​

What should you con­sid­er when choos­ing an alternative?

Before div­ing into the list, it’s worth deter­min­ing your priorities.
Here’s what I rec­om­mend pay­ing atten­tion to:
  • Task man­age­ment. Kan­ban, lists, Gantt charts, cal­en­dars — are all the nec­es­sary tools includ­ed in the basic plan? Will you have to pay extra for each one?
  • CRM mod­ule. If you work with clients, sales fun­nels and mul­ti­chan­nel com­mu­ni­ca­tion will be help­ful. But if you don’t need CRM — why pay for it?
  • Scal­a­bil­i­ty. The sys­tem needs to work quick­ly not just with 500 tasks but also with 50,000. Check reviews from teams that have already reached that volume.
  • Inte­gra­tions. Tele­pho­ny, mes­sen­gers, pay­ment gate­ways, 1C, BI tools— which ones do you real­ly need? Ensure the plat­form sup­ports them.
  • Report­ing and time track­ing. For agen­cies, stu­dios, and out­sourc­ing teams, this is crit­i­cal­ly impor­tant. An embed­ded time track­er saves $10-$15 per user each month com­pared to stand­alone solutions.
  • Pric­ing mod­el. Per user or per team? The first option might seem cheap­er at first, but costs quick­ly rise when scaling.
  • Data secu­ri­ty. ISO 27001, TIER III+, GDPR com­pli­ance — if you work with sen­si­tive data, these are not just ​“nice bonuses”.
Now onto the tools.​​
​

Top alter­na­tives to Mega­plan in 2026

Work­sec­tion

Work­sec­tion con­sol­i­dates all key tools in the basic plan: Kan­ban boards, Gantt charts, shared cal­en­dars, an embed­ded time track­er, and detailed access rights.

What I like:
  • Trans­par­ent pric­ing. Prices range from $3 to $7 per user per month with annu­al pay­ment (depend­ing on the plan and team size). No hid­den fees for users, no sur­pris­es when upgrad­ing the plan.
  • Clients can be invit­ed for free. If you man­age projects for clients, this saves a sig­nif­i­cant amount of money.
  • The time track­er is built-in. No need to pay sep­a­rate­ly for Tog­gl or Clock­i­fy — $10-$15 per user each month stays with­in your budget.
  • Data is stored in ISO-cer­ti­fied AWS data cen­ters in the EU. For teams that val­ue secu­ri­ty and want to avoid geopo­lit­i­cal risks, this is important.
  • Inter­face avail­able in three lan­guages: Ukrain­ian, Eng­lish, Russ­ian — con­ve­nient for inter­na­tion­al teams.
Who it’s suit­able for: agen­cies, devel­op­ment stu­dios, mar­ket­ing teams, and any­one work­ing on client projects.
​

Bitrix24

Bitrix24 is a com­pre­hen­sive plat­form, com­bin­ing CRM, task man­age­ment, doc­u­ment flow, and an inter­nal cor­po­rate por­tal all in one place. What to know: this is tru­ly an ​“all-in-one” solu­tion. Sales fun­nels, busi­ness process automa­tion, mul­ti­chan­nel com­mu­ni­ca­tions (tele­pho­ny, social media), Kan­ban boards, and Gantt charts — all are available.

How­ev­er, here’s what I’ve heard from teams using it: the inter­face is over­loaded. Too many fea­tures in too small a space. It may take sev­er­al weeks to ful­ly mas­ter the system.

Who it’s suit­able for: medi­um to large com­pa­nies that need a full-fledged CRM and are will­ing to invest time in train­ing the team.

Price in 2026: free plan (with lim­i­ta­tions) or start­ing at ~$49/​month for the full pack­age for the orga­ni­za­tion (up to 5 users).

Note: Pre­vi­ous­ly, the price was list­ed in ₽, but in 2026 Bitrix24 switched to dol­lar rates for inter­na­tion­al users.
​

Click­Up

Click­Up is a uni­ver­sal work­space for any teams with cus­tomiz­able workflows. 

What sets Click­Up apart:
  • Flex­i­bil­i­ty. Lists, Kan­ban boards, Gantt charts, cal­en­dars, mind maps — you can cus­tomize the sys­tem for prac­ti­cal­ly any scenario.
  • Over 1,000 inte­gra­tions with Slack, Zoom, Google Work­space, etc. If you need an inte­gra­tion, it’s like­ly there.
  • CRM through cus­tomiz­able views and automa­tion. Not a clas­sic CRM, but for many teams, it’s sufficient.
How­ev­er, there is a nuance. With such flex­i­bil­i­ty comes com­plex­i­ty. New users will need to spend time on setup.

Who it’s suit­able for: teams that want max­i­mum cus­tomiza­tion and are will­ing to spend time con­fig­ur­ing the sys­tem to their needs.

Price in 2026: $7/​user/​month (Unlim­it­ed plan with annu­al payment).
​

Asana

Asana — a plat­form with an intu­itive inter­face and a strong focus on task and work­flow management.

Why Asana remains popular:
  • Ease of use. The inter­face is intu­itive­ly under­stand­able — the team will start work­ing with­in hours, not days.
  • Var­i­ous ways to dis­play projects: lists, Kan­ban boards, cal­en­dars, and time­lines. Switch between them with a click.
  • Automa­tion through Rules — set up recur­ring process­es once, and they will run automatically.
  • Free plan for teams of up to 15 mem­bers — a great way to try with­out commitments.
How­ev­er, there are lim­i­ta­tions: CRM is imple­ment­ed via tags and cus­tom fields — it works, but not as pow­er­ful­ly as in spe­cial­ized CRM systems.

Who it’s suit­able for: teams look­ing for a sim­ple and clear task man­age­ment tool with­out unnec­es­sary complexities.

Price in 2026: Starter (for­mer­ly Pre­mi­um) — $10.99/user/month; Advanced (for­mer­ly Busi­ness) — $24.99/user/month with annu­al payment. 

Note: Asana changed its plan names in 2023.
​

Trel­lo

Trel­lo is a clas­sic rep­re­sen­ta­tive of Kan­ban sys­tems with a sim­ple interface.

What makes Trel­lo popular:
  • Sim­plic­i­ty. Boards, cards, lists — you can learn in 5 min­utes. Ide­al for a quick start.
  • Pow­er-Ups to extend func­tion­al­i­ty — from inte­gra­tions with Gmail to cal­en­dars and time trackers.
But there are nuances: 
  • The free plan lim­its the num­ber of Pow­er-Ups. If you need more than 1 – 2 inte­gra­tions, you’ll need to upgrade to a paid plan.
  • For com­plex projects, Trel­lo quick­ly becomes insuf­fi­cient. There are no native Gantt charts, detailed report­ing, or advanced resource man­age­ment tools.
Who it’s suit­able for: small teams, free­lancers, and star­tups need­ing a sim­ple tool for basic task management.

Price in 2026: Free / Stan­dard $5/​user/​month / Pre­mi­um $10/​user/​month with annu­al payment. 
​

Zoho CRM

Zoho CRM is a flex­i­ble and scal­able sys­tem for sales management.

What sets Zoho apart:
  • A full-fledged CRM with mul­ti­chan­nel com­mu­ni­ca­tions through email, social media, and tele­pho­ny. Every­thing need­ed for a sales department.
  • Process automa­tion and cus­tomiz­able reports — set up the sys­tem for your unique busi­ness processes.
  • Over 300 inte­gra­tions with pop­u­lar services.
Lim­i­ta­tions: 
Task man­age­ment is basic. There are check­lists, but no full-fledged Kan­ban boards or Gantt charts. If you need a project man­ag­er rather than a CRM, look at oth­er options.

Who it’s suit­able for: sales depart­ments and teams for whom CRM func­tions are more impor­tant than project management.

Price in 2026: Stan­dard — $14/​user/​month with annu­al payment. 
​

Notion

Notion com­bines task man­age­ment and knowl­edge bases in one space.

Why teams choose Notion:
  • Flex­i­bil­i­ty. You can cre­ate any­thing from sim­ple task lists to com­plex CRM sys­tems and knowl­edge bases.
  • Kan­ban boards, tables, and tem­plates for a quick start. The base of ready-made tem­plates is huge — from per­son­al pro­duc­tiv­i­ty sys­tems to cor­po­rate wikis.
How­ev­er, there is a com­pro­mise: there is no native time track­ing or deep CRM func­tion­al­i­ty. Every­thing is imple­ment­ed through inte­gra­tions and tem­plates — it works, but requires setup.

Who it’s suit­able for: teams look­ing to com­bine knowl­edge bases, doc­u­men­ta­tion, and task man­age­ment in one place.

Price in 2026: free / Plus — $10/​user/​month; Busi­ness — around $15 – 20/​user/​month with annu­al payment.

Note: In 2026, AI is inte­grat­ed into the Busi­ness and Enter­prise plans — no sep­a­rate pay­ment required.
​

Base­camp

Base­camp is a plat­form focused on sim­pli­fy­ing team collaboration.

What makes Base­camp special:
  • Ease of use. No unnec­es­sary set­tings or com­plex menus — task lists, chats, cal­en­dars, and file stor­age. That’s it.
  • Fixed price per com­pa­ny ($299/​month for unlim­it­ed users). This can be advan­ta­geous for large teams.
Lim­i­ta­tions: 
Lack of com­plex fea­tures. No Gantt charts, detailed ana­lyt­ics, or advanced report­ing. If your projects need detailed plan­ning — this is not the tool.

Who it’s suit­able for: teams that val­ue sim­plic­i­ty above all and do not need com­plex project man­age­ment tools.

Price in 2026: $15/​user/​month or $299 per company/​month (unlim­it­ed users)
​

Pipedrive

Pipedrive is a CRM specif­i­cal­ly designed for sales departments.

Why sales teams choose Pipedrive:
  • The inter­face is built around the sales fun­nel. Every­thing is focused on help­ing you close more deals.
  • Task automa­tion and rev­enue fore­cast­ing — see how much you will earn next month based on cur­rent deals.
  • The mobile app is con­ve­nient for man­agers who are always on the move.
What to consider: 
Lim­it­ed task man­age­ment tools. Pipedrive is a CRM, not a project man­ag­er. If you need both, you will have to inte­grate with oth­er systems.

Who it’s suit­able for: sales depart­ments for which the deal fun­nel is the main priority.

Price in 2026: Essen­tial (now Lite) — $14/​user/​month with annu­al payment. 

Note: In 2026, Pipedrive renamed its plans — the for­mer Essen­tial is now called Lite.
​

Mon​day​.com

Mon​day​.com is a flex­i­ble work­space for man­ag­ing tasks, CRM, HR, and marketing.

What sets Mon­day apart:
  • Visu­al builder. Table, Kan­ban board, Gantt chart, or cal­en­dar — each project can choose a con­ve­nient format.
  • Built-in automa­tions and inte­gra­tions with Slack, Teams, Google Dri­ve, etc.
  • CRM through cus­tomiz­able tem­plates — not as pow­er­ful as spe­cial­ized sys­tems, but suf­fi­cient for many teams.
A nuance with pric­ing: the price per user can rise quick­ly. $12/​user looks good for three peo­ple, but for a team of 30, that’s already $360/​month.

Who it’s suit­able for: teams look­ing for a flex­i­ble solu­tion with a visu­al inter­face and ready to invest in scaling.

Price in 2026: Stan­dard — $12/​user/​month; Pro — $19/​user/​month with annu­al payment.
​


Com­par­i­son table of Mega­plan alter­na­tives in 2026

​
Ser­vice CRM Fea­tures Task Man­age­ment Visu­al­iza­tion (Kan­ban / Gantt) Report­ing and Time Tracking Mul­ti­chan­nel Integrations Base Price*
Work­sec­tion Mini-CRM for projects Lists, Kan­ban, Gantt, calendars Avail­able in all plans Built-in reports + time tracking Email, API, webhooks $3 – 5 per user/​month
Bitrix24 Full-fledged CRM Lists, Kan­ban, Gantt Avail­able Advanced reports, no tracker Tele­pho­ny, chats, social media Free / from $49 per organization/​month
Click­Up CRM through views Lists, Kan­ban, Gantt, mind maps Avail­able Time track­er, analytics 1,000+ inte­gra­tions $7/​user/​month (Unlim­it­ed)
Asana Through cus­tom fields Lists, Kan­ban, cal­en­dars, timeline Avail­able Work­load reports (Busi­ness plan) Slack, Google Workspace $10.99 – $24.99/user/month
Trel­lo Through Pow­er-Ups Kan­ban boards Through Pow­er-Ups Basic reports Pow­er-Ups for CRM and analytics Free / $5 – $10/​user
Zoho CRM Full-fledged CRM Basic check­lists in tasks None Deep CRM analytics Email, tele­pho­ny, social media $14/​user/​month (Stan­dard)
Notion CRM through templates Lists, Kan­ban, tables Basic visu­al­iza­tion Lim­it­ed analytics API + inte­gra­tion templates Free / $10 – $15 per user
Base­camp No CRM Task lists, calendars None Min­i­mal reports No inte­gra­tions by default $15 per user or $299 per company
Pipedrive Full-fledged CRM Lim­it­ed task management None Sales ana­lyt­ics Email, tele­pho­ny, calendars $14/​user/​month (Essen­tial)
Mon​day​.com CRM through templates Lists, Kan­ban, Gantt, calendars Avail­able Ana­lyt­ics + automation Slack, Google Dri­ve, Teams $12 per user/​month (Stan­dard)
*Prices are valid as of Feb­ru­ary 2026 with annu­al payment.

Which plat­form to choose in 2026?

It depends on your priorities.
If you need an ​“all-in-one” solu­tion: Bitrix24 or Mon​day​.com cov­er most sce­nar­ios with CRM, task man­age­ment, and com­mu­ni­ca­tions. But be ready to spend time on training.

If you’re look­ing for a bal­anced task man­ag­er: Work­sec­tion offers full func­tion­al­i­ty in every plan at a fixed price — no sur­pris­es when scal­ing. Click­Up pro­vides max­i­mum cus­tomiza­tion if you’re will­ing to con­fig­ure the sys­tem to your needs.

For small projects: Trel­lo or Base­camp — sim­ple and quick to mas­ter. You’ll start work­ing with­in hours rather than days.

For sales teams: Pipedrive or Zoho CRM with deep CRM fea­tures and mul­ti­chan­nel com­mu­ni­ca­tion. That’s what they are specif­i­cal­ly designed for.​​​
​

Fre­quent­ly Asked Ques­tions (FAQ)

Which alter­na­tive to Mega­plan is best for agencies?

Agen­cies most often choose Work­sec­tion or ClickUp.
Work­sec­tion attracts with trans­par­ent pric­ing and built-in time track­ing — impor­tant for client billing. Clients can be invit­ed for free.
Click­Up offers unlim­it­ed cus­tomiza­tions — you can set up the sys­tem for any type of project. But be pre­pared to spend a week or two on set­ting it up.​​
​

Are there free alter­na­tives to Megaplan?

Yes, there are a few options.
  • Trel­lo remains the most pop­u­lar free solu­tion — suit­able for small teams with sim­ple projects.
  • Bitrix24 offers an unlim­it­ed num­ber of users on the basic plan, but with lim­i­ta­tions on func­tion­al­i­ty and storage.
  • Asana is free for teams up to 15 peo­ple — a great choice for star­tups and small projects.​​

How does Work­sec­tion dif­fer from Megaplan?

Sev­er­al key differences.
  • Work­sec­tion quick­ly deploys on AWS-EU — data is stored in Euro­pean data cen­ters with ISO cer­ti­fi­ca­tions. No geopo­lit­i­cal risks.
  • Kan­ban and Gantt charts are avail­able ​“out of the box” in all plans — no addi­tion­al pay­ment for sep­a­rate modules.
  • The built-in time track­er saves $10 – $15 per user per month com­pared to sep­a­rate solu­tions like Tog­gl Track.
  • Trans­par­ent pric­ing. No hid­den fees for users or ​“pre­mi­um” features.

Can you migrate from Mega­plan with­out data loss?

Yes, most plat­forms sup­port data import.
Usu­al­ly, the process looks like this: export data from Mega­plan to CSV/​Excel, set up the struc­ture in the new sys­tem, import the data.
Work­sec­tion, Asana, Click­Up, and Mon​day​.com have ready-made tools for import. Bitrix24 might require tech­ni­cal sup­port for com­plex migrations.
My advice: start with a pilot project. Import a small por­tion of data, check if every­thing works cor­rect­ly, and only then trans­fer the rest.

Which plat­form is the fastest to learn?

The answer: It depends on your expe­ri­ence, but there are leaders.
Trel­lo — 5 – 10 min­utes, and you’re already work­ing. Boards, cards, lists — all intuitive.
Base­camp is also sim­ple — hours, not days to master.
Asana bal­ances between sim­plic­i­ty and func­tion­al­i­ty — your team will start work­ing in a day or two.
Click­Up and Bitrix24 are more com­plex — allow a week or two for team train­ing and sys­tem configuration.​

Con­clu­sion

​Choos­ing an alter­na­tive to Mega­plan is a bal­ance between func­tion­al­i­ty, price, and ease of learning.
  • If a full-fledged CRM with mul­ti­chan­nel capa­bil­i­ties is need­ed — look at Bitrix24, Zoho CRM, or Pipedrive.
  • For project man­age­ment with time track­ing— Work­sec­tion or Click­Up depend­ing on bud­get and need for customization.
  • For sim­ple tasks — Trel­lo or Base­camp will get the job done with­out unnec­es­sary complications.
  • The most ver­sa­tile options in 2026 are Work­sec­tion (for teams that val­ue trans­paren­cy and sim­plic­i­ty), Click­Up (for those who love to cus­tomize every­thing), and Mon​day​.com (if visu­al inter­face is crit­i­cal­ly important).
My advice: try 2 – 3 options on free plans or tri­al peri­ods. Invite your team, cre­ate a real project, and see which one you work most com­fort­ably with.
Because the best tool is one that your team actu­al­ly uses, not the one that looks the coolest in mar­ket­ing materials.​​​​​​
​
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