•   7 min read

Top 10 Megaplan Alternatives for 2025

Mega­plan has long been a pop­u­lar Russ­ian tool for task and sales man­age­ment, yet by 2025 more and more teams are search­ing for flex­i­ble, visu­al, and secure replace­ments. Some com­pa­nies are tired of the dat­ed inter­face, oth­ers wor­ry about being tied to a sin­gle Russ­ian data cen­ter, and many run into lim­it­ed inte­gra­tions. The mar­ket now offers a wide array of cloud ser­vices with advanced automa­tion, built-in report­ing, and hon­est all-in-one” pric­ing. This arti­cle reviews ten plat­forms often con­sid­ered a Mega­plan alter­na­tive, weighs their pros and cons, and helps you choose a sys­tem that fits your busi­ness goals.

Why Are Users Look­ing for Mega­plan Alternatives?

The first com­plaint from teams leav­ing Mega­plan is the lack of sol­id visu­al tools. The Kan­ban board is rudi­men­ta­ry, the Gantt chart feels clunky, and cus­tomiz­able dash­boards with graphs are miss­ing entire­ly. Sec­ond, fea­ture expan­sion depends on a closed wid­get cat­a­log, so inte­gra­tions with pop­u­lar mes­sen­gers or cloud stor­age arrive slow­ly. Third, large projects suf­fer from scal­a­bil­i­ty issues — per­for­mance drops notice­ably once you exceed 50,000 tasks, and file stor­age is prici­er than many inter­na­tion­al rivals. Final­ly, com­pa­nies work­ing with for­eign clients pre­fer neu­tral data cen­ters and glob­al secu­ri­ty cer­tifi­cates, which Mega­plan does not yet pro­vide. All these fac­tors push busi­ness­es to search for a Mega­plan alter­na­tive” with bet­ter UX, an open API, and mul­ti-cur­ren­cy deal support.

Cri­te­ria for Choos­ing a Mod­ern CRM / Task Manager

Before migrat­ing, out­line your priorities: 
  • Task man­age­ment: Do you need Kan­ban, lists, Gantt charts, and cal­en­dars — or just one view? 
  • CRM mod­ule: Are full sales pipelines, mul­ti­chan­nel out­reach, automa­tion bots, and client seg­men­ta­tion essential? 
  • Project scale: How many tasks must the sys­tem han­dle with­out slow­ing down? 
  • Inte­gra­tions: Are ready-made con­nec­tors avail­able for tele­pho­ny, mes­sen­gers, pay­ment gate­ways, 1C, or BI tools? 
  • Report­ing: Do you need end-to-end ana­lyt­ics, time track­ing, and finan­cial ROI reports, or is a basic burn-down chart enough? 
  • Cost: Most plat­forms bill per user per month,” but some — Work­sec­tion, for exam­ple — offer flat rates per team,” which can save mon­ey as you grow. 
  • Secu­ri­ty: Look for TIER III+ data cen­ters in the EU/USA, ISO 27001 cer­ti­fi­ca­tion, and at-rest encryption. 

Best Mega­plan Alter­na­tives for 2025

Work­sec­tion

Work­sec­tion stands out because every core tool is includ­ed in the base plan: Kan­ban boards, a Gantt chart, a shared cal­en­dar, a built-in time track­er, and gran­u­lar access rights. When a task is cre­at­ed, the team can attach files, check­lists, and dead­lines and imme­di­ate­ly log time. This is ide­al for agen­cies and stu­dios that bill hourly with­out rely­ing on third-par­ty track­ers. A major plus is the straight­for­ward pric­ing mod­el: in 2025 the Busi­ness” plan costs €49 for a team of up to 25 peo­ple, with tiered upgrades that avoid per-user sur­charges. Clients or con­trac­tors can be invit­ed for free and lim­it­ed to the projects you choose. The inter­face is avail­able in Eng­lish, Russ­ian, and Ukrain­ian; mobile apps cov­er iOS and Android; and data is host­ed in ISO-cer­ti­fied AWS-EU facil­i­ties — elim­i­nat­ing reg­u­la­to­ry concerns.

Bitrix24

Bitrix24 mar­kets itself as an all-in-one com­bin­er,” offer­ing CRM, tele­pho­ny, chat, and tasks. Pre­built bots move deals auto­mat­i­cal­ly, trig­ger email sequences, and assign own­ers. The free tier offers 5 GB of stor­age and lim­it­ed func­tion­al­i­ty, while full automa­tion unlocks at the Com­pa­ny” plan start­ing at ₽7 490 per month for 50 users. Bitrix24’s strong suit is deep inte­gra­tion with 1C and Russ­ian pay­ment sys­tems; its weak­ness is a clut­tered inter­face that can over­whelm newcomers.

Click­Up

Click­Up focus­es on flex­i­bil­i­ty: each space can have unique sta­tus­es, fields, and automa­tion rules. Users switch between list, Kan­ban, cal­en­dar, mind-map, or Gantt in one click. The free ver­sion already sup­ports unlim­it­ed tasks, but the time track­er, goals, and project port­fo­lios appear in the Unlim­it­ed” plan at $7 per user per month. The inter­face is Eng­lish-only, yet the API and 1 000+ inte­gra­tions via Zapi­er make up for it. Teams praise ClickUp’s ver­sa­til­i­ty but note a some­times com­plex nav­i­ga­tion.


Asana

Asana is known for its clean visu­al approach: every project can be viewed as a list, board, or time­line. Tem­plates help with mar­ket­ing cam­paigns, events, and prod­uct sprints. Automa­tion relies on if-then” rules, and work­load reports track staff capac­i­ty. Inte­gra­tions include Slack, Google Dri­ve, Zapi­er, and Zoom. The Pre­mi­um” plan costs $10.99 per user per month (annu­al billing). The main draw­back: no built-in CRM, so you must con­nect sales through exter­nal plugins.

Trel­lo

Trel­lo remains the bench­mark for sim­ple Kan­ban. Boards con­sist of cards that move between columns, and extra fea­tures arrive via Pow­er-Ups. The free tier fits small teams with up to ten boards and basic But­ler automa­tions. Upgrad­ing to Stan­dard” costs $5 per user. Trello’s low learn­ing curve is a plus, while lim­it­ed ana­lyt­ics and the absence of a full CRM are the trade-offs.


Zoho CRM

Zoho CRM zeroes in on sales but expands into task man­age­ment through Zoho Projects and sup­port via Zoho Desk. It offers pipelines, lead scor­ing, AI fore­casts, and mul­ti­chan­nel out­reach (email, phone, mes­sen­gers). The Stan­dard” pack­age is $14 per user, or you can unlock dozens of apps in Zoho One for $45 per month. The down­side: fea­tures are spread across mod­ules, and some Russ­ian local­iza­tion is partial.

Notion

Notion merges knowl­edge bases, doc­u­ments, and tasks. Users build pages, data­bas­es, and boards, turn­ing the ser­vice into a dig­i­tal Lego set.” The free ver­sion allows unlim­it­ed mem­bers, but files above 5 MB require the Plus” plan at $8 per user. Flex­i­bil­i­ty is the core ben­e­fit; the lack of a ready-made CRM or time track­er means you’ll assem­ble those pieces your­self or rely on com­mu­ni­ty templates.

Base­camp

Base­camp empha­sizes min­i­mal­ism: each work­space includes a to-do board, chat, cal­en­dar, file stor­age, and docs. Pric­ing is flat — $15 per user per month with no project lim­its. Larg­er firms can choose Base­camp Pro Unlim­it­ed at $299 per month for the whole com­pa­ny.” Reports are basic and there’s no CRM, but for inter­nal com­mu­ni­ca­tion and project mes­sag­ing, it often suffices.

Pipedrive

Pipedrive is a focused sales CRM. Deals move through Kan­ban stages, with cus­tom fields, email automa­tion, and rev­enue fore­cast­ing. It inte­grates with What­sApp, Zoom, Stripe, and more, offers mobile apps, and has an inter­nal add-on mar­ket­place. The pop­u­lar Advanced” tier costs $24.90 per user per month. The inter­face is clean, but task man­age­ment is rudi­men­ta­ry — com­plex projects can feel cramped.

Mon​day​.com

Mon​day​.com blends CRM mod­ules with visu­al project boards. Automa­tions fol­low trig­ger + con­di­tion + action” log­ic, and dash­board wid­gets pull data from every depart­ment. The Stan­dard” plan is $10 per user per month (annu­al, min­i­mum three seats). The ser­vice sup­ports Eng­lish and Russ­ian, has 200+ inte­gra­tions, and a robust GraphQL API. Down­sides: gran­u­lar row-lev­el per­mis­sions are tricky, and the Enter­prise” tier is con­sid­er­ably pricier.


Com­par­i­son Table of the Best Mega­plan Alternatives

Ser­viceCRM Fea­turesTask Man­age­mentVisu­al­iza­tion (Kanban/​Gantt)Reports & Time TrackMul­ti­chan­nelBase-Plan Price*
Work­sec­tionBuilt-in mini-CRMLists, Kan­ban, Gantt, CalendarAll avail­ableReports + built-in trackerE‑mail, API, Webhooks€49 per team (≤ 25)
Bitrix24Full CRMLists, Kan­ban, GanttAll avail­ableDetailed, no trackerTele­pho­ny, chat, socials₽0 – 7 490/​month (50 users)
Click­UpPipeline via viewsFull stackKan­ban, Gantt, mind-mapTrack­er, goals1 000+ integrations$7 user/​month
AsanaNone built-inLists, boards, GanttKan­ban, GanttWork­load reportsInte­gra­tions via Zapier$10.99 user/​month
Trel­loPow­er-Up CRMKan­banKan­banBut­ler automationsPow­er-Ups$5 user/​month
Zoho CRMFull CRMVia Zoho ProjectsKan­ban, timelineAna­lyt­ics, AI forecastEmail, phone, socials$14 user/​month
NotionTem­platesLists, boardsKan­banNo built-inZapi­er integrations$8 user/​month
Base­campNoneLists, boardsKan­ban, calendarSim­ple logsChat, e‑mail forward$15 user/​month
PipedriveFull CRMBasic activ­i­tiesDeal Kan­banDetailed ana­lyt­icsMes­sen­gers, telephony$24.90 user/​month
Mon​day​.comReady mod­uleLists, boards, GanttAll avail­ableDash­board widgetsInte­gra­tions + API$10 user/​month
*Prices are valid as of 12 June 2025 with annu­al billing and may change.

Which Plat­form Should You Choose in 2025?

If you’re an agency or IT stu­dio run­ning project-based, hourly work, the top Mega­plan replace­ment” is Work­sec­tion: the flat team price, built-in time track­er, and visu­al tools cov­er every­thing out of the box. If you need a uni­fied CRM + tasks + tele­pho­ny” hub, Bitrix24 or Mon​day​.com are stronger on mul­ti­chan­nel sales. Start-ups crav­ing flex­i­bil­i­ty and no-code automa­tion often pick Click­Up. Com­pa­nies focused sole­ly on pipeline man­age­ment grav­i­tate toward Pipedrive or Zoho CRM. Those who love min­i­mal­ism and visu­al sim­plic­i­ty feel at home in Trel­lo or Base­camp. Always test the tri­al, bench­mark response times with 10 000+ tasks, and only then lock in your bud­get for a new tool.

Fre­quent­ly Asked Ques­tions (FAQ)

Which Mega­plan alter­na­tive is best for agencies?

Agen­cies most often select Work­sec­tion or Click­Up. Work­sec­tion wins with its flat pric­ing and built-in time track­ing, while Click­Up deliv­ers near-lim­it­less sta­tus and automa­tion customization.

Are there free Mega­plan alternatives?

Trel­lo remains the most pop­u­lar free option, Bitrix24 offers unlim­it­ed users on its basic plan (with lim­its), and Work­sec­tion pro­vides a gen­er­ous tri­al and an entry-lev­el plan for small teams.

How does Work­sec­tion dif­fer from Megaplan?

Work­sec­tion spins up quick­ly in AWS-EU, deliv­ers Kan­ban and Gantt out of the box,” includes a native time track­er, and offers trans­par­ent pric­ing with no hid­den fees. Teams there­fore gain a mod­ern CRM alter­na­tive” and task man­ag­er with­out the pain points that dri­ve them away from Mega­planLast updat­ed: 12 June 2025.

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