•     •   17 min read

Best analogs to replace Trello in 2025

Trel­lo is one of the most user-friend­ly tools for small teams. Intu­itive kan­ban boards make it easy to visu­al­ize work­flows. All work with­in a project is divid­ed into spe­cif­ic stages.

A man­ag­er can check the team’s work­load at any time and be sure of the sta­tus of tasks. In this way Trel­lo sim­pli­fies the plan­ning and con­trol of work execution. 

Why are users look­ing for alter­na­tives to Trel­lo? 

Although the sys­tem’s capa­bil­i­ties are exten­sive, they may still be insuf­fi­cient for some teams. Some of the pop­u­lar rea­sons for look­ing for alter­na­tives to Trel­lo are: scal­a­bil­i­ty issues, insuf­fi­cient tools, lim­i­ta­tions in cus­tomiza­tion and build­ing com­plex processes. 

Top rea­sons to look for an alter­na­tive to Trel­lo in 2025

1️⃣Lim­it­ed capac­i­ty for com­plex workflows

Trel­lo does not sup­port mul­ti-lev­el tasks and sub­tasks. In addi­tion, the sys­tem lacks a Gantt chart for plan­ning time­lines and track­ing depen­den­cies between tasks. These lim­i­ta­tions of Trel­lo make it dif­fi­cult to man­age com­plex projects.

2️⃣Insuf­fi­cient set of tools for resource control

Trel­lo does not have built-in tools for time track­ing and resource man­age­ment. They are impor­tant for ser­vice busi­ness own­ers to ana­lyze where the team’s focus is direct­ed. Hav­ing a time track­er allows you to high­light inef­fi­cient resource allo­ca­tion and cal­cu­late the cost of work.

The Work­sec­tion timer is avail­able on all paid plans. With its help, a busi­ness can con­trol the amount of time spent on a task and plan its work based on facts. 

3️⃣Scal­a­bil­i­ty issues

The lack of hier­ar­chi­cal task struc­ture in Trel­lo can cause chaos in work­flows. There­fore, as the team grows and the num­ber of projects increas­es, the use of Trel­lo may become less efficient.

4️⃣Lim­it­ed oppor­tu­ni­ties for inte­gra­tion and customization

Extend­ing Trel­lo func­tion­al­i­ty often requires the use of third-par­ty plu­g­ins and inte­gra­tions. This also implies addi­tion­al costs and efforts for cus­tomiza­tion and inte­gra­tion, which not every­one can afford. 

How do oth­er tools address these issues?

As a result, com­pa­nies are look­ing for more flex­i­ble Trel­lo alter­na­tives that bet­ter meet busi­ness objec­tives and allow for more effi­cient project management.

For exam­ple, Work­sec­tion’s func­tion­al­i­ty offers:
  • Advanced task man­age­ment capa­bil­i­ties: Work­sec­tion pro­vides not only kan­ban boards but also Gantt charts, allow­ing you to plan and track com­plex projects with time­lines and dependencies.
  • Time and resource man­age­ment: The inte­grat­ed time track­er and report­ing sys­tem helps to con­trol time and resource costs, which is espe­cial­ly impor­tant for ser­vice companies.
In addi­tion to Work­sec­tion, there are a num­ber of alter­na­tives to Trel­lo. Each plat­form offers use­ful fea­tures for dif­fer­ent busi­ness tasks.

If you need agile task man­age­ment and process automa­tion, Asana, Click­Up and Mon​day​.com are great choic­es. They sup­port Agile method­olo­gies, Gantt charts and SCRUM boards, and offer built-in reports and ana­lyt­ics with­out the need for exter­nal integrations.

For tech­ni­cal teams work­ing with DevOps, Jira and Wrike are opti­mal. They pro­vide deep inte­gra­tion with devel­op­ment process­es, back­log, sprint and resource man­age­ment, and detailed reporting.

If col­lab­o­ra­tion and ease of use are impor­tant, you should choose Base­camp or Notion. These plat­forms offer a min­i­mal­is­tic inter­face, task orga­ni­za­tion and record keep­ing, which is ide­al for small teams and freelancers.

Cri­te­ria for select­ing a project and team man­age­ment sys­tem  

The choice of a task man­ag­er depends on the specifics of the busi­ness, team size and key tasks. The tool should help in orga­niz­ing work and at the same time meet the com­pa­ny’s spe­cif­ic requirements.

Team size and busi­ness specifics

For small teams and star­tups, sim­plic­i­ty and con­ve­nience are impor­tant so that employ­ees quick­ly adapt to the new tool. Min­i­mal func­tion­al­i­ty, a clear inter­face and the abil­i­ty to man­age mul­ti­ple tasks with­out com­plex cus­tomiza­tion are the main cri­te­ria for selection.

Medi­um and large com­pa­nies work with a large num­ber of tasks and par­tic­i­pants. This requires flex­i­bil­i­ty in cus­tomiza­tion, the abil­i­ty to man­age resources, con­trol dead­lines and inte­grate with oth­er services.

Tech­ni­cal teams and devel­op­ers often need spe­cial­ized tools that sup­port Agile method­olo­gies, SCRUM, process automa­tion, and advanced analytics.

Basic busi­ness needs

First of all, it is impor­tant to deter­mine what busi­ness tasks the sys­tem should solve. If the main goal is to orga­nize and man­age tasks, a sim­ple task man­ag­er with con­ve­nient process visu­al­iza­tion will do.

Tools with Gantt charts, time track­ing and detailed report­ing are need­ed to mon­i­tor dead­lines, resources and depen­den­cies between process­es. If it’s impor­tant to ana­lyze team per­for­mance, automa­tion fea­tures, reports and flex­i­ble per­for­mance met­rics are useful.

Lim­i­ta­tions: bud­get and adaptation

Fees can be flat per team or charged per user.  Note that some tools also offer free plans, but their func­tion­al­i­ty may be limited. 

It is also impor­tant to esti­mate the time to adapt the sys­tem. Sim­ple plat­forms can be mas­tered more quick­ly. Com­plex solu­tions may require addi­tion­al train­ing of employ­ees. There­fore, check the qual­i­ty of tech­ni­cal sup­port and the avail­abil­i­ty of onboarding. 

The best alter­na­tives to Trel­lo in 2025

In this arti­cle, we take a look at the top 10 best alter­na­tives to Trel­lo in 2025. Let’s famil­iar­ize our­selves with them:

Work­sec­tion

Work­sec­tion is the best project man­age­ment tool that com­bines ease of use with func­tion­al­i­ty. Work­sec­tion is ide­al for small and medi­um-sized teams in dif­fer­ent fields, from mar­ket­ing to architecture.


Unlike Trel­lo, Work­sec­tion offers not only the usu­al kan­ban boards for task visu­al­iza­tion, but also oth­er project man­age­ment tools. Built-in time track­er, task man­ag­er, Gantt charts, detailed sys­tem of report­ing on the work of teams — every­thing for effi­cient con­trol of work processes.

CostFree plan is available Price from $3.4 per user/​month

Key fea­tures

  1. Built-in ana­lyt­ics and report­ing.
    The sys­tem auto­mat­i­cal­ly col­lects data on task com­ple­tion, dead­lines and team uti­liza­tion to help man­agers make informed decisions.
  2. Gantt-dia­grams and time-track­ing.
    Pro­vide visu­al task plan­ning and time track­ing. This is espe­cial­ly use­ful for com­pa­nies with clear dead­lines for hourly wage projects.
  3. Flex­i­ble con­fig­u­ra­tion of access rights.
    Allows to dif­fer­en­ti­ate access lev­els between employ­ees, clients and contractors.

Pros and cons

Ben­e­fits:
  • User-friend­ly inter­face: Eas­i­ly adapt­able for both new users and expe­ri­enced managers.
  • Process Automa­tion: Built-in reminders, trig­gers and inte­gra­tions reduce rou­tine oper­a­tions and increase efficiency.
  • Suit­able for scal­ing: Con­ve­nient for small teams and for large orga­ni­za­tions with many par­al­lel projects.
Dis­ad­van­tages:
  • Requires time to mas­ter: The plat­form has a wide range of func­tion­al­i­ty, which can take time to train a team. For faster inte­gra­tion, the ser­vice pro­vides per­son­al­ized con­sult­ing and training. 
  • Lim­it­ed inter­face cus­tomiza­tions: You can’t ful­ly cus­tomize the appear­ance to suit indi­vid­ual com­pa­ny preferences. 

Asana 

Asana is a com­pre­hen­sive solu­tion for team man­age­ment. The strength of the ser­vice is its flex­i­bil­i­ty. You can adapt the plat­form to dif­fer­ent method­olo­gies, be it Agile, Kan­ban or Water­fall. Like Work­sec­tion the sys­tem helps teams to clear­ly orga­nize work and track progress. 


Asana is ide­al for mid-sized busi­ness own­ers and for large orga­ni­za­tions that need to coor­di­nate on mul­ti­ple levels.

CostFree plan is available Price from $10.99 per user/​month

Key fea­tures 

  1. Work­flow Automa­tion.
    The plat­form allows you to cre­ate auto­mat­ed actions, reduc­ing rou­tine tasks and increas­ing over­all team productivity.
  2. Sup­port for mul­ti­ple tem­plates.
    Asana offers a vari­ety of pre-defined tem­plates for dif­fer­ent indus­tries and project types, which speeds up sys­tem cus­tomiza­tion and implementation.
  3. Intu­itive inter­face.
    The design of the plat­form has been devel­oped in such a way that users can quick­ly learn the func­tion­al­i­ty and start work­ing with­out lengthy training.

Pros and cons of Asana

Ben­e­fits:
  • Sev­er­al ways to dis­play tasks: List, cal­en­dar, kan­ban board, timeline.
  • Easy to learn: User-friend­ly inter­face that is intu­itive even for new users.
  • High lev­el of sys­tem cus­tomiza­tion for spe­cif­ic requests of com­pa­nies of dif­fer­ent profiles.
Dis­ad­van­tages:
  • For teams with lim­it­ed bud­gets, the cost of Asana can be high.
  • If you want to work on an hourly basis, the time track­er tool is only avail­able on the Advanced plan and above.

Mon​day​.com.  

Mon​day​.com is a project man­age­ment plat­form designed to opti­mize team­work and auto­mate busi­ness process­es. Its flex­i­bil­i­ty and high cus­tomiz­abil­i­ty make the sys­tem attrac­tive to dif­fer­ent types of orga­ni­za­tions along with Trello.


Mon​day​.com is a good fit for teams that strive for effi­cient project man­age­ment and val­ue the abil­i­ty to cus­tomize process­es to fit their needs.

CostFree plan is available Price from $10 per user/​monthh

Key features

  1. Flex­i­bil­i­ty to cus­tomize work­flows.
    Users can cus­tomize the plat­form to their needs by cre­at­ing unique boards, task sta­tus­es and depen­den­cies between project stages.

    By the way, Work­sec­tion also has a func­tion of cus­tom sta­tus­es. They help to build unique busi­ness process­es and con­trol project stages in a struc­tured way.
  2. Inte­gra­tion with pop­u­lar ser­vices.
    Mon​day​.com con­nects eas­i­ly with dif­fer­ent tools, allow­ing you to work with your data with­out hav­ing to con­stant­ly switch.
  3. Ready-made tem­plates for dif­fer­ent tasks.
    Mon​day​.com pro­vides a wide range of tem­plates cus­tomized for dif­fer­ent busi­ness­es and project types.

Pros and cons 

Ben­e­fits:
  • Great for large teams of 100 peo­ple or more who need a cen­tral­ized plat­form to auto­mate workflows.
  • Sup­port for Agile method­olo­gies, which includes tools for sprint man­age­ment, back­log­ging, bug track­ing and roadmap building.
  • The built-in CRM sys­tem helps to orga­nize work with clients, track com­mu­ni­ca­tions and man­age trans­ac­tions with­out the need for third-par­ty CRM solutions.
Dis­ad­van­tages:
  • The plat­form can be too expen­sive for small teams and startups.
  • The wide func­tion­al­i­ty and abun­dance of fea­tures can make it dif­fi­cult for new users to adapt.

Click­Up 

Click­Up is dis­tin­guished by its wide range of func­tions and their cus­tomiza­tion. The sys­tem is suit­able for teams of dif­fer­ent sizes and industries. 


Click­Up pro­vides deep cus­tomiza­tion, automa­tion and selec­tion of work tools. This elim­i­nates the need to use sev­er­al sep­a­rate ser­vices, because Click­Up cen­tral­izes all directions. 

CostFree plan is availablePric­ing start­ing at $7 per user/​month

Key fea­tures

  1. Mul­ti-lev­el tasks and sub­tasks.
    This sys­tem allows for detailed struc­tur­ing of work and dis­tri­b­u­tion of responsibilities.
  2. Gantt charts and cal­en­dar.
    Pro­vide visu­al plan­ning and con­trol of project deadlines.
  3. Inte­gra­tions with oth­er ser­vices.
    Sup­ports inte­gra­tion with tools such as Slack, Google Dri­ve and oth­ers to improve workflow.

Pros and cons

Ben­e­fits:
  • Flex­i­ble and scal­able: suit­able for both small teams and large organizations.
  • One plat­form for all tasks: inte­grates project man­age­ment, com­mu­ni­ca­tion and doc­u­ment man­age­ment functions.
  • Ready-made process tem­plates: the abil­i­ty to select tem­plates for the work of a spe­cif­ic area or direction.
Dis­ad­van­tages:
  • Adap­ta­tion time: due to the exten­sive func­tion­al­i­ty, new users may need time to ful­ly mas­ter the plat­form.

    In such cas­es, it is worth pay­ing atten­tion to the lev­el of tech­ni­cal sup­port, the speed of pro­cess­ing requests and the qual­i­ty of prob­lem solv­ing. Work­sec­tion has an aver­age response time of 3 min­utes from a tech sup­port manager.
  • Cost: as the num­ber of users increas­es, the total cost can increase significantly.

Notion 

Notion is a ver­sa­tile plat­form that com­bines note-tak­ing, project man­age­ment and data­base man­age­ment. The sys­tem is suit­able for teams and indi­vid­ual users. 


The main advan­tage of Notion is its flex­i­bil­i­ty and ver­sa­til­i­ty. Notion allows you to cre­ate not only kan­ban boards, but also tables, lists, cal­en­dars, as well as doc­u­men­ta­tion and knowl­edge bases in a sin­gle space. 

CostFree plan is availablePrice from $10 per user/​month

Key fea­tures

  1. Data­bas­es.
    They allow col­lect­ing and sys­tem­atiz­ing infor­ma­tion relat­ed to the project in one place with access for all project participants.
  2. Tem­plate diver­si­ty.
    Notion offers a wide range of ready-made tem­plates for dif­fer­ent tasks, which speeds up work­flow customization.
  3. Real-time col­lab­o­ra­tion.
    Users can simul­ta­ne­ous­ly edit doc­u­ments, leave com­ments and men­tion colleagues. 

Pros and cons

Ben­e­fits:
  • Cus­tomiza­tion flex­i­bil­i­ty: Notion allows users to cre­ate and cus­tomize pages and data­bas­es as they see fit, tai­lor­ing them to spe­cif­ic tasks and processes.
  • One place for infor­ma­tion: Com­bin­ing notes, tasks, and doc­u­ments in one place makes it eas­i­er to access infor­ma­tion and reduces the need to use mul­ti­ple applications.
Dis­ad­van­tages:
  • Long adap­ta­tion time: Due to the exten­sive func­tion­al­i­ty, new users may need time to ful­ly famil­iar­ize them­selves with all the features.
  • Lim­it­ed offline access options: Notion requires a con­stant inter­net con­nec­tion for full operation.

Wrike 

Wrike is designed for medi­um to large teams that need advanced plan­ning and coor­di­na­tion func­tions. The sys­tem offers deep capa­bil­i­ties for man­ag­ing com­plex projects and resources.


Wrike’s main advan­tage over Trel­lo is its abil­i­ty to scale and adapt to the needs of large orga­ni­za­tions. Wrike pro­vides built-in time track­ing tools, advanced Gantt charts and the abil­i­ty to cus­tomize com­plex work­flows, which sets it apart from oth­er alternatives.
CostFree plan is availablePrice from $10 per user/​month

Key fea­tures

  1. Inter­ac­tive Gantt charts.
    Allows you to visu­al­ly plan projects, estab­lish depen­den­cies between tasks and track progress in real time.
  2. Resource Man­age­ment.
    Tools for dis­trib­ut­ing work­load among employ­ees to opti­mize resource uti­liza­tion and pre­vent overload.
  3. Cus­tomiz­able work­flows.
    Abil­i­ty to cre­ate and auto­mate unique process­es that match the specifics of a team or project.

Pros and cons

Ben­e­fits:
  • Scal­a­bil­i­ty: Suit­able for large teams and projects with com­plex struc­tures, ensur­ing effec­tive man­age­ment at all levels.
  • Built-in ana­lyt­ics tools: Pro­vides detailed reports and met­rics to eval­u­ate per­for­mance and make informed decisions.
  • Inte­gra­tion with oth­er ser­vices, which is impor­tant for cen­tral­iz­ing process­es in a sin­gle tool.
Dis­ad­van­tages:
  • Dif­fi­cult to learn: Due to the rich func­tion­al­i­ty, new users may need time to adapt and learn how to use the platform.
  • Cost for small teams: Pric­ing may not be favor­able for small teams.

Meis­ter­Task

Meis­ter­Task has an intu­itive inter­face and flex­i­ble cus­tomiza­tion, mak­ing it attrac­tive to small and medi­um-sized teams. The main advan­tage of Meis­ter­Task is its ease of use and flex­i­bil­i­ty of customization. 


The ser­vice offers advanced automa­tion and inte­gra­tion capa­bil­i­ties, allow­ing teams to cre­ate cus­tomized work­flows with­out unnec­es­sary com­plex­i­ty. In addi­tion, the plat­form sup­ports inte­gra­tion with var­i­ous ser­vices such as Slack, GitHub and others.

CostFree plan is availablePrice from $7 per user/​month

Key fea­tures

  1. Task Automa­tion.
    Set up auto­mat­ic actions to speed up workflows.
  2. Cus­tomiz­able projects and boards.
    Cre­ate cus­tomized work­spaces to meet the needs of the team.

Pros and cons

Ben­e­fits:
  • Intu­itive inter­face: Easy to learn for new users.
  • Flex­i­ble cus­tomiza­tion: Can be adapt­ed to dif­fer­ent workflows.
  • Exten­sive inte­gra­tion capa­bil­i­ties: Sup­port for mul­ti­ple third-par­ty ser­vices to improve collaboration.
Dis­ad­van­tages:
  • Lim­it­ed func­tion­al­i­ty for large projects: May not ful­ly meet the needs of large teams with com­plex projects. For such tasks, you need a Work­sec­tion-like sys­tem, which allows you to split the task into sev­er­al sub­tasks with their own terms and executors. 
  • Cost: A paid sub­scrip­tion is required to access advanced features.

Jira

Jira is devel­oped by Atlass­ian. The sys­tem is wide­ly used by tech­ni­cal teams to orga­nize soft­ware devel­op­ment processes.


Jira pro­vides advanced capa­bil­i­ties to sup­port Agile method­olo­gies and deep cus­tomiza­tion of work­flows. The main advan­tage of Jira is its abil­i­ty to sup­port the full soft­ware devel­op­ment cycle, includ­ing sprint plan­ning, back­log man­age­ment and bug tracking. 

CostFree plan is available Pric­ing start­ing at $8.15 per user/​month

Key fea­tures

  1. Sup­port for Agile method­olo­gies.
    Tools for man­ag­ing sprints, back­log and sto­ry­points, which facil­i­tates effi­cient plan­ning and exe­cu­tion of tasks.
  2. DevOps inte­gra­tion.
    Abil­i­ty to con­nect with CI/CD tools such as Jenk­ins and Bam­boo to auto­mate test­ing and deployment.
  3. Flex­i­ble work­flow cus­tomiza­tion.
    Cus­tom sta­tus­es, fields and automa­tion allow the sys­tem to be tai­lored to the spe­cif­ic needs of the team.

Pros and cons

Ben­e­fits:
  • Exten­sive cus­tomiza­tion options: Allows you to cus­tomize the sys­tem to fit your team’s unique processes.
  • In-depth ana­lyt­ics and report­ing: Built-in tools to mon­i­tor progress and performance.
  • Scal­a­bil­i­ty: Suit­able for teams of any size, from small groups to large organizations.
Dis­ad­van­tages:
  • Dif­fi­cult to learn: Due to the tech­ni­cal pro­file func­tion­al­i­ty, users with­out expe­ri­ence may need time to adapt. If you
  • Cost: For small teams or star­tups, the paid rates can be high.
If you are look­ing for basic project man­age­ment func­tion­al­i­ty and don’t want to over­pay for func­tion­al­i­ty for tech­ni­cal teams, you should try Work­sec­tion. The sys­tem pro­vides all the tools you need at an afford­able price. 

Base­camp 

Base­camp is a sim­ple and effec­tive col­lab­o­ra­tion tool. The sys­tem brings togeth­er tasks, files, dis­cus­sions and sched­ules in one place. Base­camp is ide­al for teams look­ing for a sim­ple and effec­tive project man­age­ment solution.


The ser­vice empha­sizes com­mu­ni­ca­tion and trans­paren­cy of process­es. A set of basic func­tions allows teams to ful­ly man­age projects with­out addi­tion­al integrations.

CostFree plan is available Pric­ing start­ing at $15 per user/​month

Key fea­tures

  1. Cen­tral­ized project man­age­ment.
    Com­bine all project ele­ments — tasks, files, dis­cus­sions and sched­ules — in one place.
  2. Team com­mu­ni­ca­tion tools.
    Built-in chat rooms and dis­cus­sion boards facil­i­tate effec­tive inter­ac­tion between team members.
  3. Noti­fi­ca­tions and reminders.
    The noti­fi­ca­tion sys­tem helps keep every­one up to date on cur­rent events and deadlines.

Pros and cons

Ben­e­fits:
  • Intu­itive inter­face: Easy to learn and use for all team members.
  • All nec­es­sary func­tion­al­i­ty: No need for addi­tion­al inte­gra­tions due to the pres­ence of basic project man­age­ment tools in one platform.
Dis­ad­van­tages:
  • Lim­it­ed cus­tomiza­tion: Few­er oppor­tu­ni­ties to cus­tomize to the spe­cif­ic needs of the team com­pared to oth­er platforms.
  • Lack of fea­tures for the work of tech­ni­cal teams. For exam­ple, to work on sprints.

ProofHub 

ProofHub is a plat­form for teams and col­lab­o­ra­tion. The sys­tem helps opti­mize work­flows and increas­es team productivity. 


The ser­vice offers built-in time track­ing tools and a Gantt chart. ProofHub pro­vides cen­tral­ized file stor­age, mak­ing it easy to access and share doc­u­ments with­in the team.

CostFree plan isn’t availablePrice from $45 per month

Key fea­tures

  1. Project man­age­ment
    Cre­at­ing and cus­tomiz­ing projects with the def­i­n­i­tion of goals, mile­stones and tasks, as well as assign­ing respon­si­ble persons.
  2. Time track­ing
    The built-in time track­er allows you to mon­i­tor the time spent on tasks to help improve efficiency.
  3. Gantt charts
    Visu­al­ize projects with time­lines and depen­den­cies between tasks for more accu­rate planning.

Pros and cons

Ben­e­fits:
  • Ver­sa­til­i­ty: Suit­able for teams of any size and from dif­fer­ent indus­tries, pro­vid­ing a wide range of project man­age­ment tools.
  • Ease of use: An intu­itive inter­face ensures easy learn­ing and quick user adoption.
  • Sin­gle plat­form: Brings all the tools you need in one place, elim­i­nat­ing the need for mul­ti­ple sep­a­rate applications.
Dis­ad­van­tages:
  • Lim­it­ed inte­gra­tions: Com­pared to some com­peti­tors, ProofHub offers few­er inte­gra­tions with third-par­ty services.
  • Mobile app: Requires improve­ments to pro­vide more sta­ble oper­a­tion and full func­tion­al­i­ty on mobile devices.

A com­par­i­son table of the best Trel­lo alter­na­tives 

When choos­ing an alter­na­tive to Trel­lo, it is impor­tant to con­sid­er the func­tion­al­i­ty, how well the tool fits the size of the team, the specifics of work­flows and bud­get. This table will help you choose the most suit­able tool to replace Trel­lo depend­ing on the specifics of your business. 

Title
Opti­mal com­mand size
What tasks are suit­able for
Min­i­mum price per user
Work­sec­tion
Small and medium
Project man­age­ment, robot on an hourly basis, reporting
From $3.4 
Asana

Medi­um and large

Task automa­tion, Agile, reporting

From $10.99
Mon​day​.com
Medi­um and large
Flex­i­ble process cus­tomiza­tion, analytics
From $9
Click­Up
Any size
Gantt charts, SCRUM, automation
From $7
Notion
Small and medium
Knowl­edge bases, kan­ban boards, task management
From $10
Wrike
Medi­um and large
Cor­po­rate project management
From $10
Meis­ter­Task
Small
Sim­ple task man­age­ment, kanban
From $7
Jira
Medi­um, large, IT teams
Agile, DevOps, devel­op­ment management
From $8.15
Base­camp
Small and medium
Col­lab­o­ra­tion, team management
From $15
ProofHub
Medi­um and large
Inte­grat­ed project management
From $45/​month (fixed price)

Which plat­form to choose in 2025? 

If you need a uni­ver­sal tool that can be eas­i­ly adapt­ed to dif­fer­ent process­es, Work­sec­tion may be the best option. It is a bal­anced solu­tion with a clear inter­face, detailed ana­lyt­ics and sup­port for work­ing on an hourly basis. Asana has sim­i­lar func­tion­al­i­ty, where the focus is on flex­i­bil­i­ty and easy-to-use reports. Click­Up is more suit­able for those who want to work out detailed work­flows with Gantt charts and cus­tom fields of settings.

For those look­ing for a tool with a focus on col­lab­o­ra­tion, Mon​day​.com and Wrike are worth con­sid­er­ing. They help to estab­lish inter­ac­tion with­in the team, quick­ly dis­trib­ute tasks and track ful­fill­ment with­out unnec­es­sary bureau­cra­cy. In IT, Jira is most often used, as it sup­ports Agile method­olo­gies and inte­gra­tions with DevOps tools.

Small busi­ness­es are more com­fort­able work­ing with Notion, Base­camp or Meis­ter­Task. These plat­forms are eas­i­er to learn, but allow you to effec­tive­ly man­age tasks with­out an over­loaded inter­face and com­pli­cat­ed set­tings. And if you are on a tight bud­get, you should pay atten­tion to Work­sec­tion, ProofHub and Meis­ter­Task. They offer favor­able rates for their users. 

Each of these plat­forms is capa­ble of replac­ing Trel­lo. Before choos­ing one, you should deter­mine which fea­tures are real­ly impor­tant for your team. Some­times con­ve­nience and sim­plic­i­ty are more impor­tant than dozens of addi­tion­al fea­tures. There­fore, in the process of ana­lyz­ing Trel­lo analogs, it is impor­tant to deter­mine which para­me­ters are in pri­or­i­ty for you. 

Fre­quent­ly Asked Ques­tions (FAQ) 

Which Trel­lo alter­na­tive is best for small busi­ness­es? 

For small teams, Work­sec­tion is one of the best alter­na­tives to Trel­lo. The plat­form is easy to learn and offers qual­i­ty sup­port at all stages of work. You can turn to experts who will help you adapt the sys­tem to your team’s tasks and opti­mize workflows.

Unlike Trel­lo, Work­sec­tion pro­vides advanced func­tion­al­i­ty required for effec­tive project man­age­ment. The sys­tem has built-in reports, time track­ing, task con­trol, Gantt chart, cal­en­dar, and flex­i­ble cus­tomiza­tion of roles and access lev­els. All key project man­age­ment tools are gath­ered in one meat and are avail­able at a favor­able price. 

Are there any free analogs to Trel­lo? 

Yes, but with lim­i­ta­tions. Many ser­vices offer free plans, but they have lim­it­ed func­tion­al­i­ty, such as lim­it­ing the num­ber of users, tasks, or file stor­age. If you need access to all fea­tures, you will have to con­sid­er paid plans.

Among all alter­na­tives, Work­sec­tion offers some of the most favor­able con­di­tions on the free plan. You can add up to 5 users and man­age two projects at the same time. You will have kan­ban board and task man­ag­er tools at your dis­pos­al. This is a great solu­tion for small teams that are just start­ing out and want to test the sys­tem before a large-scale implementation.

How is Work­sec­tion dif­fer­ent from Trel­lo? 

Work­sec­tion offers an extend­ed set of built-in tools for project and resource man­age­ment, elim­i­nat­ing the need for addi­tion­al inte­gra­tions and costs. All core func­tions are already includ­ed in the plat­form, pro­vid­ing con­ve­nience and effi­cien­cy with­out com­plex customizations.

One of the main advan­tages of Work­sec­tion over Trel­lo is the built-in Gantt chart. It is espe­cial­ly use­ful for indus­tries where pre­cise plan­ning of dead­lines is impor­tant: con­struc­tion, man­u­fac­tur­ing, archi­tec­ture. Trel­lo lacks this fea­ture, which makes it dif­fi­cult to con­trol the stages of tasks on the timeline.

Anoth­er impor­tant advan­tage is the built-in time track­er. In Trel­lo, it is avail­able through third-par­ty inte­gra­tions, where­as in Work­sec­tion time track­ing is includ­ed in all paid tar­iffs. This helps to con­trol employ­ee work­load, ana­lyze work effi­cien­cy and gen­er­ate reports on used resources with­out addi­tion­al services.

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