Best analogs to replace Trello in 2025

• Advanced task man­age­ment capa­bil­i­ties: Work­sec­tion pro­vides not only kan­ban boards but also Gantt charts, allow­ing you to plan and track com­plex projects with time­lines and dependencies.
• Time and resource man­age­ment: The inte­grat­ed time track­er and report­ing sys­tem helps to con­trol time and resource costs, which is espe­cial­ly impor­tant for ser­vice companies.

Key fea­tures

1. Built-in ana­lyt­ics and report­ing.
   The sys­tem auto­mat­i­cal­ly col­lects data on task com­ple­tion, dead­lines and team uti­liza­tion to help man­agers make informed decisions.
2. Gantt-dia­grams and time-track­ing.
   Pro­vide visu­al task plan­ning and time track­ing. This is espe­cial­ly use­ful for com­pa­nies with clear dead­lines for hourly wage projects.
3. Flex­i­ble con­fig­u­ra­tion of access rights.
   Allows to dif­fer­en­ti­ate access lev­els between employ­ees, clients and contractors.

Pros and cons

• User-friend­ly inter­face: Eas­i­ly adapt­able for both new users and expe­ri­enced managers.
• Process Automa­tion: Built-in reminders, trig­gers and inte­gra­tions reduce rou­tine oper­a­tions and increase efficiency.
• Suit­able for scal­ing: Con­ve­nient for small teams and for large orga­ni­za­tions with many par­al­lel projects.

• Requires time to mas­ter: The plat­form has a wide range of func­tion­al­i­ty, which can take time to train a team. For faster inte­gra­tion, the ser­vice pro­vides per­son­al­ized con­sult­ing and training. 
• Lim­it­ed inter­face cus­tomiza­tions: You can’t ful­ly cus­tomize the appear­ance to suit indi­vid­ual com­pa­ny preferences. 

Asana 

Key fea­tures 

1. Work­flow Automa­tion.
   The plat­form allows you to cre­ate auto­mat­ed actions, reduc­ing rou­tine tasks and increas­ing over­all team productivity.
2. Sup­port for mul­ti­ple tem­plates.
   Asana offers a vari­ety of pre-defined tem­plates for dif­fer­ent indus­tries and project types, which speeds up sys­tem cus­tomiza­tion and implementation.
3. Intu­itive inter­face.
   The design of the plat­form has been devel­oped in such a way that users can quick­ly learn the func­tion­al­i­ty and start work­ing with­out lengthy training.

Pros and cons of Asana

• Sev­er­al ways to dis­play tasks: List, cal­en­dar, kan­ban board, timeline.
• Easy to learn: User-friend­ly inter­face that is intu­itive even for new users.
• High lev­el of sys­tem cus­tomiza­tion for spe­cif­ic requests of com­pa­nies of dif­fer­ent profiles.

• For teams with lim­it­ed bud­gets, the cost of Asana can be high.
• If you want to work on an hourly basis, the time track­er tool is only avail­able on the Advanced plan and above.

Monday.com.  

Key features

1. Flex­i­bil­i­ty to cus­tomize work­flows.
   Users can cus­tomize the plat­form to their needs by cre­at­ing unique boards, task sta­tus­es and depen­den­cies between project stages.
   
   By the way, Work­sec­tion also has a func­tion of cus­tom sta­tus­es. They help to build unique busi­ness process­es and con­trol project stages in a struc­tured way.
2. Inte­gra­tion with pop­u­lar ser­vices.
   Monday.com con­nects eas­i­ly with dif­fer­ent tools, allow­ing you to work with your data with­out hav­ing to con­stant­ly switch.
3. Ready-made tem­plates for dif­fer­ent tasks.
   Monday.com pro­vides a wide range of tem­plates cus­tomized for dif­fer­ent busi­ness­es and project types.

Pros and cons 

• Great for large teams of 100 peo­ple or more who need a cen­tral­ized plat­form to auto­mate workflows.
• Sup­port for Agile method­olo­gies, which includes tools for sprint man­age­ment, back­log­ging, bug track­ing and roadmap building.
• The built-in CRM sys­tem helps to orga­nize work with clients, track com­mu­ni­ca­tions and man­age trans­ac­tions with­out the need for third-par­ty CRM solutions.

• The plat­form can be too expen­sive for small teams and startups.
• The wide func­tion­al­i­ty and abun­dance of fea­tures can make it dif­fi­cult for new users to adapt.

Click­Up 

1. Mul­ti-lev­el tasks and sub­tasks.
   This sys­tem allows for detailed struc­tur­ing of work and dis­tri­b­u­tion of responsibilities.
2. Gantt charts and cal­en­dar.
   Pro­vide visu­al plan­ning and con­trol of project deadlines.
3. Inte­gra­tions with oth­er ser­vices.
   Sup­ports inte­gra­tion with tools such as Slack, Google Dri­ve and oth­ers to improve workflow.

Pros and cons

• Flex­i­ble and scal­able: suit­able for both small teams and large organizations.
• One plat­form for all tasks: inte­grates project man­age­ment, com­mu­ni­ca­tion and doc­u­ment man­age­ment functions.
• Ready-made process tem­plates: the abil­i­ty to select tem­plates for the work of a spe­cif­ic area or direction.

• Adap­ta­tion time: due to the exten­sive func­tion­al­i­ty, new users may need time to ful­ly mas­ter the plat­form.
  
  In such cas­es, it is worth pay­ing atten­tion to the lev­el of tech­ni­cal sup­port, the speed of pro­cess­ing requests and the qual­i­ty of prob­lem solv­ing. Work­sec­tion has an aver­age response time of 3 min­utes from a tech sup­port manager.
• Cost: as the num­ber of users increas­es, the total cost can increase significantly.

Notion 

is a ver­sa­tile plat­form that com­bines note-tak­ing, project man­age­ment and data­base man­age­ment. The sys­tem is suit­able for teams and indi­vid­ual users. 

Key fea­tures

1. Data­bas­es.
   They allow col­lect­ing and sys­tem­atiz­ing infor­ma­tion relat­ed to the project in one place with access for all project participants.
2. Tem­plate diver­si­ty.
   Notion offers a wide range of ready-made tem­plates for dif­fer­ent tasks, which speeds up work­flow customization.
3. Real-time col­lab­o­ra­tion.
   Users can simul­ta­ne­ous­ly edit doc­u­ments, leave com­ments and men­tion colleagues. 

Pros and cons

• Cus­tomiza­tion flex­i­bil­i­ty: Notion allows users to cre­ate and cus­tomize pages and data­bas­es as they see fit, tai­lor­ing them to spe­cif­ic tasks and processes.
• One place for infor­ma­tion: Com­bin­ing notes, tasks, and doc­u­ments in one place makes it eas­i­er to access infor­ma­tion and reduces the need to use mul­ti­ple applications.

• Long adap­ta­tion time: Due to the exten­sive func­tion­al­i­ty, new users may need time to ful­ly famil­iar­ize them­selves with all the features.
• Lim­it­ed offline access options: Notion requires a con­stant inter­net con­nec­tion for full operation.

Wrike 

1. Inter­ac­tive Gantt charts.
   Allows you to visu­al­ly plan projects, estab­lish depen­den­cies between tasks and track progress in real time.
2. Resource Man­age­ment.
   Tools for dis­trib­ut­ing work­load among employ­ees to opti­mize resource uti­liza­tion and pre­vent overload.
3. Cus­tomiz­able work­flows.
   Abil­i­ty to cre­ate and auto­mate unique process­es that match the specifics of a team or project.

Pros and cons

• Scal­a­bil­i­ty: Suit­able for large teams and projects with com­plex struc­tures, ensur­ing effec­tive man­age­ment at all levels.
• Built-in ana­lyt­ics tools: Pro­vides detailed reports and met­rics to eval­u­ate per­for­mance and make informed decisions.
• Inte­gra­tion with oth­er ser­vices, which is impor­tant for cen­tral­iz­ing process­es in a sin­gle tool.

• Dif­fi­cult to learn: Due to the rich func­tion­al­i­ty, new users may need time to adapt and learn how to use the platform.
• Cost for small teams: Pric­ing may not be favor­able for small teams.

Meis­ter­Task

Key fea­tures

1. Task Automa­tion.
   Set up auto­mat­ic actions to speed up workflows.
2. Cus­tomiz­able projects and boards.
   Cre­ate cus­tomized work­spaces to meet the needs of the team.

Pros and cons

• Intu­itive inter­face: Easy to learn for new users.
• Flex­i­ble cus­tomiza­tion: Can be adapt­ed to dif­fer­ent workflows.
• Exten­sive inte­gra­tion capa­bil­i­ties: Sup­port for mul­ti­ple third-par­ty ser­vices to improve collaboration.

• Lim­it­ed func­tion­al­i­ty for large projects: May not ful­ly meet the needs of large teams with com­plex projects. For such tasks, you need a Work­sec­tion-like sys­tem, which allows you to split the task into sev­er­al sub­tasks with their own terms and executors. 
• Cost: A paid sub­scrip­tion is required to access advanced features.

Jira

Key fea­tures

1. Sup­port for Agile method­olo­gies.
   Tools for man­ag­ing sprints, back­log and sto­ry­points, which facil­i­tates effi­cient plan­ning and exe­cu­tion of tasks.
2. DevOps inte­gra­tion.
   Abil­i­ty to con­nect with CI/CD tools such as Jenk­ins and Bam­boo to auto­mate test­ing and deployment.
3. Flex­i­ble work­flow cus­tomiza­tion.
   Cus­tom sta­tus­es, fields and automa­tion allow the sys­tem to be tai­lored to the spe­cif­ic needs of the team.

Pros and cons

• Exten­sive cus­tomiza­tion options: Allows you to cus­tomize the sys­tem to fit your team’s unique processes.
• In-depth ana­lyt­ics and report­ing: Built-in tools to mon­i­tor progress and performance.
• Scal­a­bil­i­ty: Suit­able for teams of any size, from small groups to large organizations.

• Dif­fi­cult to learn: Due to the tech­ni­cal pro­file func­tion­al­i­ty, users with­out expe­ri­ence may need time to adapt. If you
• Cost: For small teams or star­tups, the paid rates can be high.

Key fea­tures

1. Cen­tral­ized project man­age­ment.
   Com­bine all project ele­ments — tasks, files, dis­cus­sions and sched­ules — in one place.
2. Team com­mu­ni­ca­tion tools.
   Built-in chat rooms and dis­cus­sion boards facil­i­tate effec­tive inter­ac­tion between team members.
3. Noti­fi­ca­tions and reminders.
   The noti­fi­ca­tion sys­tem helps keep every­one up to date on cur­rent events and deadlines.

Pros and cons

• Intu­itive inter­face: Easy to learn and use for all team members.
• All nec­es­sary func­tion­al­i­ty: No need for addi­tion­al inte­gra­tions due to the pres­ence of basic project man­age­ment tools in one platform.

• Lim­it­ed cus­tomiza­tion: Few­er oppor­tu­ni­ties to cus­tomize to the spe­cif­ic needs of the team com­pared to oth­er platforms.
• Lack of fea­tures for the work of tech­ni­cal teams. For exam­ple, to work on sprints.

ProofHub 

Key fea­tures

1. Project man­age­ment
   Cre­at­ing and cus­tomiz­ing projects with the def­i­n­i­tion of goals, mile­stones and tasks, as well as assign­ing respon­si­ble persons.
2. Time track­ing
   The built-in time track­er allows you to mon­i­tor the time spent on tasks to help improve efficiency.
3. Gantt charts
   Visu­al­ize projects with time­lines and depen­den­cies between tasks for more accu­rate planning.

Pros and cons

• Ver­sa­til­i­ty: Suit­able for teams of any size and from dif­fer­ent indus­tries, pro­vid­ing a wide range of project man­age­ment tools.
• Ease of use: An intu­itive inter­face ensures easy learn­ing and quick user adoption.
• Sin­gle plat­form: Brings all the tools you need in one place, elim­i­nat­ing the need for mul­ti­ple sep­a­rate applications.

• Lim­it­ed inte­gra­tions: Com­pared to some com­peti­tors, ProofHub offers few­er inte­gra­tions with third-par­ty services.
• Mobile app: Requires improve­ments to pro­vide more sta­ble oper­a­tion and full func­tion­al­i­ty on mobile devices.

A com­par­i­son table of the best Trel­lo alter­na­tives