•     •   5 min read

Worksection Kanban updates: project Kanban, due dates Kanban and new automation features for Kanban


Greet­ings from the Work­sec­tion team!

We are pleased to announce the release of our spring update for Kan­ban. We have enhanced the exist­ing fea­tures and added the abil­i­ty to cus­tomize the tool to fit your busi­ness processes. 

New fea­tures include:

  • Project Kan­ban;
  • Due dates Kanban;
  • New automa­tions for Kanban.
Let’s look at the new fea­tures of Work­sec­tion Kan­ban in more detail.

Project Kan­ban

Now you can see projects in Kan­ban view:


This view clear­ly shows a com­pa­ny’s project stage. This fea­ture is par­tic­u­lar­ly use­ful for com­pa­nies that cre­ate a project in the sys­tem for a spe­cif­ic client or a spe­cif­ic prod­uct: mar­ket­ing and dig­i­tal agen­cies, prod­uct IT com­pa­nies, con­struc­tion com­pa­nies, etc.

What’s new?

Until now, you could fil­ter projects by sta­tus. How­ev­er, this did not allow you to see projects which were not includ­ed in the select­ed sam­ple. This is why we decid­ed to find a new solu­tion and offer it to you.


We’ve expand­ed your capa­bil­i­ties with Kan­ban View. Now, infor­ma­tion about the stages of each project is col­lect­ed in one place and grouped accord­ing to the sta­tus of the project. Projects that do not have a sta­tus are dis­played in a back­log, from which you can eas­i­ly move them as work on the project begins.

Atten­tion! Only Pre­mi­um plans and high­er have project sta­tus and labels. 

Projects Kan­ban for effi­cien­cy improvement

This allows you to clear­ly allo­cate the work­load between projects. Final­ly, Kan­ban’s vis­i­bil­i­ty gives you a com­plete pic­ture of the com­pa­ny’s work and answers rel­e­vant orga­ni­za­tion­al ques­tions: how many projects are pend­ing, how many have been start­ed, and which ones are cur­rent­ly com­ing to an end. 

Work­sec­tion makes busi­ness process opti­miza­tion more convenient! 

Due dates Kanban

The orga­ni­za­tion of indi­vid­ual users’ work has also been improved. Each user now has a main work page where they can do their work and at the same time have an overview of their future tasks. This will be help­ful for work­load plan­ning and keep­ing track of cur­rent tasks.


Before the update, users could con­trol tasks by apply­ing the fil­ter para­me­ters by time: over­due”, today”, for tomor­row”, etc. Cur­rent­ly, users can view their work­load in a sin­gle workspace.

What’s new?

Groups are cre­at­ed accord­ing to users’ task due dates. In this way, employ­ees can clear­ly see how many tasks they have with­out a due date, how many are over­due, how many are sched­uled for today, and which ones are due in the near future.


You can also eas­i­ly move a task with­in the Kan­ban, and change its due date if you have the appro­pri­ate per­mis­sions. The sys­tem lets you select a spe­cif­ic day for resched­ul­ing. It also takes the week­end into account. Every­thing you need to make sched­ul­ing tasks for the next few weeks easier.

New automa­tions for Kanban

There are a few automa­tion enhance­ments that our users have asked for, in addi­tion to the updates men­tioned above:

1️⃣Set a dead­line for a par­tic­u­lar status

Now you can set due dates for the com­ple­tion of a task with a cer­tain status.


You also have the option to spec­i­fy con­di­tions when set­ting dead­lines for the status:

  1. Set a new dead­line. This can be use­ful if you use sta­tus­es to mark cer­tain work­flows that have a stan­dard num­ber of days to complete.
  2. Move for­ward means to replace the due date by N num­ber of days when it reach­es the cor­re­spond­ing sta­tus. For exam­ple, the due date is auto­mat­i­cal­ly advanced by the num­ber of days you spec­i­fy when you move a task past the For Approval” stage. 
  3. Clear means to leave the task with­out a dead­line. It is use­ful for mark­ing tasks that do not need to be checked for due dates in the fol­low­ing stages.
  4. Do Not Change — leave the pre­vi­ous due date as is.
These con­ve­nient options for set­ting due dates for a spe­cif­ic sta­tus will help you auto­mate your work­flow plan­ning and stream­line your management. 

2️⃣Estab­lish­ing the per­son respon­si­ble for the status

Choose which team mem­ber will be respon­si­ble for a spe­cif­ic task status:

First assignee

The first assignee is the per­son who was respon­si­ble when the task was cre­at­ed. This is use­ful when the task needs to come back to the first assignee after it has passed through a num­ber of stages with dif­fer­ent peo­ple in charge. 


For exam­ple, an exec­u­tive cre­ates a task in the sys­tem for a SMM man­ag­er. To com­plete the task suc­cess­ful­ly, the man­ag­er must cre­ate tasks for a copy­writer and a design­er. Each spe­cial­ist is respon­si­ble for his or her own phase. When every­one has com­plet­ed their part of the work, the task is giv­en the sta­tus Done” and assigned to the first per­former. The SMM man­ag­er can then pub­lish a social media post with the mate­ri­als already in hand. 

Pre­vi­ous assignee

Pre­vi­ous Assignee is the assignee at the time of the last auto­mat­ic shift. This is use­ful for inter­de­pen­dent workflows.


For exam­ple, a pro­gram­mer per­forms a task with time track­ing and sub­mits the result for test­ing. After the test, the task is auto­mat­i­cal­ly returned to the pro­gram­mer when the cor­re­spond­ing sta­tus is set. This way, reports keep track of the actu­al per­former, which is impor­tant for con­trol­ling the resources used.

Task Author

The task author is the user who cre­at­ed the task. Great for work­flow approvals. 

👔Client case

With a real exam­ple of improv­ing the vaca­tion approval work­flow, our cus­tomer shared the con­ve­nience of the upgrade.

Pre­vi­ous­ly, it required the direct involve­ment of an HR man­ag­er to over­see the process through all stages, which reduced over­all effi­cien­cy. With the new automa­tion capa­bil­i­ties, the man­age­ment of the vaca­tion approval process was del­e­gat­ed direct­ly to Worksection. 

The employ­ee sub­mits a vaca­tion request to the HR man­ag­er. The HR man­ag­er then ver­i­fies the num­ber of days avail­able and sub­mits the task to the man­ag­er for approval. Based on the results of the review of the vaca­tion request, the task is assigned the appro­pri­ate sta­tus: Approved by Man­ag­er” or Not Approved by Man­ag­er” and is returned to the task author for review.

In this way, Work­sec­tion has helped to stream­line the admin­is­tra­tive process and free up team resources for high­er pri­or­i­ty tasks. 

You can also test the new fea­tures of the sys­tem with a free 14-day tri­al or in your pro­file if you already have a Work­sec­tion account!



Thank you for choos­ing our ser­vice and the pos­si­bil­i­ty to become better!

Work­sec­tion team 
Glo­ry to Ukraine and its defenders! 🇺🇦
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Alex 26 April 2024
Looks nice. Though, it have not applied to our instance, yet.
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Dmytro 26 April 2024
We are glad you liked it. Write to our support team about your instance, we will hear your wishes and try to help you.

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