worksection
Blog
TOP-7 Project Management Tools in 2025
  •     •   10 min read

TOP-7 Project Management Tools in 2025

Today, the world mar­ket offers many ser­vices for project man­age­ment. Each of them has its own unique fea­tures and ben­e­fits, that help effec­tive­ly track work­flow and save resources.

What Should You Know About Project Man­age­ment Tools?

Project man­age­ment tools allow us to set tasks, plan bud­get, col­lab­o­rate with team­mates and stake­hold­ers, pro­vide qual­i­ty and risk man­age­ment, track time and resource allo­ca­tion. Today there is a huge num­ber of dif­fer­ent project man­age­ment track­ing soft­ware, and each has its own list of characteristics.

Their main goal is to sim­pli­fy, speed up and improve process-based man­age­ment, make it more acces­si­ble and under­stand­able for everyone.
That is why many project man­age­ment apps try to pro­vide great list of fea­tures, user-friend­ly inter­face, and intu­itive UI design. 

Why You Need Project Man­age­ment Tools?

Using spe­cial tools for project man­age­ment improves the track­ing process. Here is some sta­tis­ti­cal data. 

  • Due to poor project man­age­ment near­ly 11,4% of resources (time, mon­ey, etc.) are always wasted. 
  • Also 54% of users believe, that project man­age­ment apps allow them to save sev­er­al work­ing hours per day.
  • By the way, 54% of project man­agers don’t have appro­pri­ate access to work­flow data, which makes it dif­fi­cult for them to roll out the process. 
  • Only 22% of com­pa­nies use spe­cial soft­ware to man­age workflow.
  • 77% of the high per­form­ing com­pa­nies use project man­age­ment ser­vices regularly. 
  • There is a thought, that project man­ag­ing soft­ware mar­ket will be worth $9,81 bil­lion, and will grow by 10,6% by 2026.
As you can see, com­pa­nies that don’t use project man­age­ment tools have a high­er risk of failure.
Spe­cial soft­ware saves time, mon­ey, human recours­es and presents huge num­ber of project man­age­ment solutions.

What Is The Best Way To Choose Project Man­age­ment Software?

It may seem a bit strange, but accord­ing to sta­tis­tics only 35% of project man­agers are hap­py with their man­age­ment tools. At the same time about 52% of users are very dis­ap­point­ed with the soft­ware they use. Inter­est­ing­ly, about 95% of project man­agers use more than one tool to admin­is­trate work­ing processes. 

And here is a ques­tion, why in a world with more than 100 dif­fer­ent project man­age­ment ser­vices, users are still dis­sat­is­fied and use sev­er­al tools at the time instead of one? The main prob­lem is inap­pro­pri­ate soft­ware for inap­pro­pri­ate teams. It means that some­times project man­agers choose too com­plex ser­vices that are not suit­able for their work­flow. In this way, many fea­tures are not used, and a heavy inter­face pre­vents users from inter­ac­tion and effec­tive work­flow tracking. 

When choos­ing a ser­vice for project mon­i­tor­ing, you should con­sid­er team size, project dura­tion, tasks com­plex­i­ty, and method­ol­o­gy type (Agile or Tra­di­tion­al). In this way you can find a tool, which will fit your project the best.

7 Best Project Man­age­ment Tools

There are a lot of project man­age­ment soft­ware options. So, let’s take a look at the most pop­u­lar and interesting. 

Jira

The Atlassian’s Jira is one of the most well-known project man­age­ment ser­vices. All around the world near­ly 20% of teams use it. Jira is a cloud-based project man­age­ment soft­ware, which pro­vides a huge num­ber of pow­er­ful tools for project man­age­ment. It has three main sec­tions: project (tasks, bugs, and requests), issue (issue col­lec­tion), and work­flow (the sequence of steps). Jira fits Agile’s method­olo­gies of project man­age­ment well. It should be not­ed that Jira holds the largest part of project man­age­ment mar­ket (42%). 

Accord­ing to capterra.com, Jira’s 2025 rat­ing is 4.4.

Jira’s main fea­tures include:

  1. Project plan­ning;
  2. Set­ting project milestones;
  3. Work­flow customization;
  4. Roadmap visu­al­iza­tion;
  5. Track­ing with Kan­ban board;
  6. Per­mis­sion control;
  7. Depen­den­cy management;
  8. Project insights and reporting. 

Pric­ing

Depend­ing on the num­ber of users and tools, Jira has sev­er­al tar­iff plans, and stan­dard begins from $7,50 per user for month. There is also free tri­al, but it has a lot of limitations.

Jira’s pros and cons

Jira’s advan­tages:
  • Jira is great for Agile approach­es. It pro­vides flex­i­ble project man­age­ment by using Agile arti­facts such as Sprints, Kan­ban board, user sto­ries, and burn­down charts. 
  • Jira has numer­ous inte­gra­tion pos­si­bil­i­ties. It means, that Jira can be inte­grat­ed with mes­sen­gers, such as Slack, which makes it easy to com­mu­ni­cate and respond to notifications.
  • Jira is suit­able for dif­fer­ent user types. For exam­ple, not only project man­agers, but also, devel­op­ers, engi­neers and non-tech busi­ness pro­fes­sion­als can use it. 
Also, Jira has sev­er­al drawbacks:
  • Some users find Jira’s inter­face very con­fus­ing. It is very com­plex and includes many tools, which are some­times dif­fi­cult to find and use.
  • In com­par­i­son to a great brows­er ver­sion, Jira’s mobile app is very hard to nav­i­gate and com­plete tasks there. 
  • Jira does not allow users to down­load high qual­i­ty images and graphics.

Work­sec­tion

Work­sec­tion is a Ukrain­ian online project man­age­ment ser­vice. It can be eas­i­ly inte­grat­ed with Google­Docs, a CRM sys­tem, Slack, and Telegram. Nowa­days, more than 1000 com­pa­nies use Work­sec­tion to man­age their projects. Work­sec­tion soft­ware is best suit­able for dig­i­tal agen­cies, web-stu­dios, video-pro­duc­tion com­pa­nies, etc.

Accord­ing to capterra.com, Worksection’s 2025 rat­ing is 4.9.

Worksection’s main features:

  1. Dash­board – key project indi­ca­tors’ overview;
  2. Flex­i­ble interface;
  3. Time track­ing;
  4. Easy com­mu­ni­ca­tion;
  5. Gantt chart;
  6. Kan­ban board;
  7. Project reports;
  8. Tech­ni­cal support;
  9. Data pro­tec­tion. 

Pric­ing

Work­sec­tion has sev­er­al tar­iff plans. For exam­ple, a free ver­sion includes 5 users, 2 active projects, and 100Mb cloud stor­age. At the same time a basic sub­scrip­tion includes 20 users, 20 projects, 20 Gb cloud stor­age, inte­grat­ed time and bud­get track­ing, Gantt chart and many oth­er fea­tures, only for $49 per month. Work­sec­tion tar­iffs allow you to pay not for an indi­vid­ual user, but for the whole team, which is cheaper.

Work­sec­tion pros and cons

Worksection’s advan­tages:
  • Work­sec­tion has an inte­grat­ed Gantt chart, which helps visu­al­ize work­flows and task dependencies.
  • Work­sec­tion has a built-in timer to keep track of the time left to com­plete the task.
  • Work­sec­tion pro­vides quick and effec­tive tech­ni­cal sup­port for its users. What’s impor­tant, these are no bots, but only real peo­ple. An aver­age response time of a tech sup­port team takes 10 minutes.
  • Work­sec­tion has a dash­board, which is a visu­al tool for data analy­sis, which shows project progress in real time. With a dash­board you can also ana­lyze team’s engage­ment, quick­ly col­lect sta­tis­ti­cal data, and track a project budget. 
Work­sec­tion has some limitations:
  • Work­sec­tion does­n’t have a sep­a­rate chat, so com­mu­ni­ca­tion between team­mates is pos­si­ble only in com­ments under tasks. 
  • There are many users who admit that while the web ver­sion is very user-friend­ly and intu­itive, the mobile app could be better. 

Asana

Asana is a a work man­age­ment soft­ware, which has web and mobile ver­sions, and incor­po­rates a lot of fea­tures for an effec­tive work­flow track­ing. Asana can be used for Agile method­olo­gies, and you also can man­age work projects as your per­son­al tasks.

Accord­ing to capterra.com, there Asana rat­ing in 2025 is 4.3.

Asana’s key fea­tures include: 

  1. Work­flow builder.
  2. Gantt chart;
  3. Kan­ban boards;
  4. One shared calendar;
  5. App inte­gra­tions;
  6. Mile­stones visualization;
  7. Avail­able attachments.

Pric­ing

Asana has sev­er­al tar­iff plans. For exam­ple, a free ver­sion is avail­able for teams up to 15 users. If you have a big­ger team or want more avail­able fea­tures, you may choose a pre­mi­um ver­sion which costs $10,99 per user per month.

Asana’s pros and cons

Asana’s advan­tages:
  • Asana enables dynam­ic report­ing through dash­boards, graphs, and charts.
  • Asana is well-inte­grat­ed with Slack, Gmail, Google Dri­ve, Microsoft Teams, Drop­box, and Zoom.
  • Asana has a con­ve­nient mobile app. This allows you to man­age work­flows effec­tive­ly even from a smartphone. 
At the same time, Asana has some disadvantages:
  • Because of a high num­ber of fea­tures, it may be dif­fi­cult for new users to onboard Asana.
  • Asana has lim­it­ed assign­ment capa­bil­i­ty. It means, that only one user can be assigned to one task. This is a dis­ad­van­tage because sev­er­al peo­ple can work on one task at the same time.
  • Asana presents lim­it­ed export­ing func­tion­al­i­ty. It allows users to export data in JSON or CSV for­mats only.

Trel­lo

Trel­lo is a cloud-based easy-to-use col­lab­o­ra­tion ser­vice for project man­age­ment. It is very good for small projects and teams. Trel­lo allows to orga­nize your work on Kan­ban boards, which are its main arti­facts. Nowa­days, there are more than 50 mil­lion of Trel­lo users in the world.

Accord­ing to capterra.com, Trel­lo’ rat­ing in 2025 is 4.4.

Main fea­tures of Trel­lo include:

  1. Dead­line alerts and notifications;
  2. Easy orga­ni­za­tion of label­ing, tags, and com­ments organization;
  3. Progress check­list;
  4. Mobile opti­miza­tion;
  5. Kan­ban board;
  6. User-friend­ly interface. 

Pric­ing

Trel­lo allows you to choose among sev­er­al tar­iff plans. In par­tic­u­lar, there is a free ver­sion with lim­it­ed func­tion­al­i­ty (up to 10 Kan­ban boards only). Accord­ing to a stan­dard plan, you need to pay $5 per user per month.

Trello’s pros and cons

Trello’s list of advantages:
  • Trello’s inter­face is user-friend­ly and super easy to under­stand. This ser­vice can be eas­i­ly used even by a begin­ner because it’s very intu­itive. That’s why it can be rolled out imme­di­ate­ly after you sign up.
  • Trel­lo has a very sim­ple mobile app, which you can use for man­ag­ing projects and your own tasks.
  • The main Trello’s arti­fact is a Kan­ban board. It is well pre­sent­ed, so it can be eas­i­ly used and cus­tomized. In addi­tion, Trel­lo allows you to change the design of the work­ing inter­face accord­ing to your pref­er­ences (board back­ground, etc.).
Despite its sim­plic­i­ty, Trel­lo also has its drawbacks:
  • In the first place, this ser­vice isa good fit for man­ag­ing small teams and projects. How­ev­er, with more users and more chal­leng­ing tasks, Trel­lo starts to look very over­loaded and dif­fi­cult to keep track of a workflow.
  • If you want more fea­tures, you must upgrade. Actu­al­ly, a free tri­al ver­sion has a Kan­ban board only, and oth­er­wise very lim­it­ed func­tion­al­i­ty. For exam­ple, you can’t use a Gantt chart until you upgrade.
  • Trel­lo has a very lim­it­ed cloud stor­age. It means, that you can upload files not larg­er that 10 Mb per attach­ment. At the same time the paid ver­sion allows you to upload up to 250 Mb per attachment.

Monday.com

Monday.com is a cloud project man­age­ment soft­ware, which allows teams to man­age their projects and track work­flow. Some­times users call it a good alter­na­tive for Microsoft Project Man­ag­er. Mon­day is suit­able for Agile method­olo­gies and fits well dif­fer­ent teams and projects.


Accord­ing to capterra.com, the rat­ing of Monday.com in 2025 is 4.7.

Here are some of Monday.com features:

  1. Work­flow automation;
  2. Email inte­gra­tion;
  3. Bud­get and expens­es management;
  4. Gantt charts;
  5. Resource man­age­ment;
  6. Doc­u­ments administration;
  7. Timesheet track­ing.

Pric­ing

Al oth­er sys­tems, Monday.com has a free tri­al, which is lim­it­ed in func­tion­al­i­ty. That’s why if you want, for exam­ple, 5GB file stor­age or unlim­it­ed items, be ready to pay $8 per user per month. 

Monday.com pros and cons

Monday.com list of advantages:
  • It allows you to man­age project through time track­ing col­umn at your board. It means, that you can track time sep­a­rate­ly for each task by using a spe­cial timer. Monday.com shows how much time you spend on each task, and it helps opti­mize your work­flow in the future.
  • Monday.com makes com­mu­ni­ca­tion and col­lab­o­ra­tion much eas­i­er. All doc­u­ments, com­mu­ni­ca­tions, meet­ing results, etc., are stored in one place, so you will not miss any­thing, and will always have access from the mobile app and a browser.
  • Monday.com pro­vide a huge num­ber of pos­si­bil­i­ties to visu­al­ize work­ing process. You can use dash­boards, graphs, dia­grams, charts, wid­gets dif­fer­ent label, col­ors, etc. It a nut­shell, with Monday.com you have every­thing you need to make a work­flow more under­stand­able and trans­par­ent for each participant.
Monday.com list of disadvantages:
  • Many users admit that the web ver­sion is great, but the mobile app is heav­i­ly over­loaded and incon­ve­nient, which makes it dif­fi­cult to use.
  • Because of a many fea­tures, Monday.com can be dif­fi­cult to use, espe­cial­ly for new users who have no expe­ri­ence with such ser­vices. That’s why some­times it isn’t easy to find things.
  • Some users are con­fused with UI interface. 

Click­up

Click­up is a high-per­for­mance cloud-based project man­age­ment ser­vice that puts your team’s pro­duc­tiv­i­ty at the cen­ter of every­thing you do. This tool is ide­al for imple­ment­ing Agile method­olo­gies and ensur­ing the suc­cess­ful man­age­ment of var­i­ous projects.

Accord­ing to capterra.com, Monday.com has a 2025 rat­ing of 4.7.

Here are some of the fea­tures of Clickup:

  1. Work­flow automation;
  2. Inte­gra­tion with email;
  3. Finan­cial and time management;
  4. Gantt charts for project visualization;
  5. Resource man­age­ment and doc­u­ment management.

Pric­ing

Click­up offers a free tri­al with lim­it­ed func­tion­al­i­ty. Paid plans expand the fea­tures, start­ing at $5 per user per month.

Pros and cons of Clickup

Advan­tages of Clickup:
  • Effi­cient time track­er: Mon­i­tor time for each task and opti­mize your workflow.
  • Flex­i­ble com­mu­ni­ca­tion and col­lab­o­ra­tion: Store all infor­ma­tion in one place for max­i­mum accessibility.
  • Work­flow visu­al­iza­tion: Graphs, charts, and dash­boards for trans­paren­cy and understanding.
Dis­ad­van­tages of Clickup:
  • Mobile app: Some users note that the mobile ver­sion is over­loaded and inconvenient.
  • Dif­fi­cul­ty for begin­ners: A large num­ber of func­tions can be a chal­lenge for new users.
  • Inter­face design: Some users may not like the inter­face of the service.

Base­camp

Base­camp project man­ag­er soft­ware is a mod­ern cloud-based project man­age­ment plat­form that pro­vides teams with con­ve­nient tools for col­lab­o­rat­ing and orga­niz­ing tasks. It is ide­al for those who val­ue sim­plic­i­ty, effi­cien­cy, and clear orga­ni­za­tion of workflows.

Accord­ing to capterra.com, Base­cam­p’s rat­ing in 2025 is 4.3.

Here are some of the fea­tures of Basecamp

  1. Sim­ple and intu­itive interface;
  2. Tasks and deadlines;
  3. Meet­ings and project discussions;
  4. Tasks and to-do lists;
  5. Great col­lab­o­ra­tion.

Price.

Base­camp offers a trans­par­ent approach — a fixed price of $99 per month for an unlim­it­ed num­ber of users.

Pros and cons of Basecamp

Pros of Basecamp:
  • Sim­plic­i­ty and ease of use: Ide­al for those look­ing for a sim­ple and straight­for­ward tool.
  • Col­lab­o­ra­tion: Tasks, dis­cus­sions, and files are all in one place for easy access.
  • Fixed Price: A trans­par­ent and afford­able approach to pricing.
Cons of Basecamp:
  • Lim­it­ed Func­tion­al­i­ty: For some users, it may seem less advanced than oth­er platforms.
  • No Visu­al­iza­tion Tools: Lack of Gantt charts and oth­er tools to visu­al­ize workflow.
  • Pos­si­bil­i­ty of Over­whelm: May be too sim­ple for some users.
Which project man­age­ment ser­vice to choose is up to you. How­ev­er, remem­ber that it’s bet­ter to choose the one that is fits your project and team best, as well as pro­vides time­ly tech­ni­cal support.
⇆

esc
Share
или
PM school
Top 10 Clockify Alternatives in 2025
Time is ticking, budgets won’t wait, and your team might be spread across different time zones. This is a familiar situation for any company where precise time tracking is critical. Clockify remains a...
20 June 2025   •   8 min read
PM school
Top 10 Linear Alternatives in 2025
Linear has long earned a reputation as a fast, uncluttered issue-tracker loved by developers for its clean interface and handy shortcuts. Still, by 2025 many teams need more flexibility, richer visualization...
20 June 2025   •   7 min read
PM school
10 Best Alternatives to GanttPRO in 2025
For years GanttPRO was viewed as the “gold standard” of visual planning, yet in 2025 companies increasingly look for a GanttPRO alternative that offers more flexible pricing, richer collaboration, and...
20 June 2025   •   7 min read
Get started now
Please enter your real email 🙂
Cancel
Digital UI Gantt chart Comments Kanban Project Management Notifications More 80...
Digital UI Gantt chart Comments Kanban Project Management Notifications Agile Crm Planning Files PM Projects Report Reports Calendar Time tracking Timer Interview Consulting Waterfall Task Management Priorities Plan Timetracker Time-tracker Reactions IT Emoji Agency Gannt SEO Optimize Sale Marketing Time tracker Architect People Asana Integrations UI Statuses Tags Search Project Folder Teams Integration SMART Entitling Tasks IOS Android Text editor Code Scrum Lean Bureau Mono Architects Y R Vintage Tebin BIM Egineering Labels Video Subtasks Migration Tasks App Filter Сhecklist Connections Privacy Telegram Advice PM secrets Export API TO-DO Google Documents SSL Security Топ 5 UPD Promo actions Tips&tricks Partnership