Mono Architects: Team and Project Management in an Architectural Bureau

About the company:

“Use­ful­ness, strength and beau­ty” form the unique secret of project suc­cess in Mono Architects.

How did you come to adopt Worksection?

Plan­ning the work and orga­niz­ing the team with a sin­gle tool 

Work­sec­tion helps you build log­ic and sequence when you’re work­ing on 10 or more projects at once.

How WS is use­ful for architects?

• Pri­or­i­ties

To set pri­or­i­ties, we hold week­ly team plan­ning meet­ings. The results of those dis­cus­sions are then eas­i­ly trans­ferred to Work­sec­tion. Each task can be assigned a pri­or­i­ty from 1 to 10.

• Tem­plates

For instance, tasks for devel­op­ing a func­tion­al mod­el of a facil­i­ty are includ­ed in our every archi­tec­tur­al design project. There are many tasks repeat­ed by stages.

If only task con­tents change, we use tem­plates. It is con­ve­nient if stages are repeat­ed in each new project. We sim­ply cre­ate a new project for a new cus­tomer, but sim­i­lar tasks are set through the templates.

• Pri­va­cy

If we need the client not to see the details of the devel­op­ment stages, we cre­ate a sep­a­rate fold­er in Work­sec­tion that the cus­tomer can access, and there we share all the files with them and hold discussions.

The time track­er in design work

Delays are nor­mal for large projects. The com­pa­ny always knows where the delays are com­ing from if it tracks its time. At the end of the work­day, employ­ees note in Work­sec­tion how much time they spent work­ing on a giv­en task.

Time track­ing is essen­tial for a busi­ness. It’s how you can iden­ti­fy which tasks are giv­ing the team trou­ble and, con­se­quent­ly, caus­ing delays. To do this, we keep an hourly rate per task, to under­stand — give or take — how much time was spent.

Time track­ing is use­ful to main­tain dis­ci­pline and to ana­lyze the team efficiency.

Run­ning projects with customers:

How does com­mu­ni­ca­tion with clients work?

On aver­age, we run 12 – 15 projects at once. Pri­vate cus­tomers may use only chat mes­sen­gers, and on top of that they don’t even want to read emails. Most often, clients them­selves sug­gest using man­age­ment apps. This applies to large projects involv­ing many teams.

We han­dle all our active projects, whether with or with­out cus­tomers, in Worksection.

If the cus­tomer is ready to use a project man­age­ment sys­tem, we add such cus­tomer in a new project as a cus­tomer company.

FAQ: How to add a customer’s company

By adding a cus­tomer, we restrict access to the company’s con­fi­den­tial infor­ma­tion. The customer’s team views only tasks in the project assigned to it. At the same time, they have no access to the ​“Reports” sec­tion of our com­pa­ny. 

The cus­tomer can mon­i­tor the sta­tus of the work, receive noti­fi­ca­tions, set tasks, take part in dis­cus­sions, and share information. 

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Work­sec­tion — is an excel­lent task man­ag­er for [project man­age­ment in con­struc­tion. Although, it seems to me, it’s use­ful for any com­pa­ny that does team­work. If tasks aren’t record­ed in a sin­gle inter­face, the chance of over­look­ing some­thing is very high.

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