About the company:
- Engineering and consulting company;
- More than 40 employees;
- Wide range of activities across markets: from industry to commercial real estate and infrastructure;
- 10 years of experience in designing, consulting and project management;
- Visualization of projects in virtual reality.
TEBIN — is an international engineering company of enthusiasts and professionals with 10 years of experience. It offers clients a full range of services in the design and development of engineering solutions.
Alexander Nikitin, CEO of the company:
We operate several offices. Our main engineering center is in Ukraine, in Kyiv, along with a project office in Poland. The Ukrainian team consists of 35 people and is based in Kyiv, while the teams in other cities bring together project managers.
Our customers are international companies in Europe. The most active ones are in Germany and Poland.
Digitalization of Engineering
About Building Information Modeling ( BIM )
BIM design is digital visualization that turns engineering data into a model that’s easy to work with. BIM is used to design buildings, and it helps with the later construction and operation stages.
3D representation of BIM designing
In other words, BIM provides the following:
- Comprehensive 3D modeling (3D display of projects with data);
- Project management and coordination at the construction/operation stages;
- Analyzing project solutions and detection of errors;
- Engineering analysis of building structures, lighting, energy supply, water supply and ventilation;
- Virtual reality for analysis of project solutions;
- Model-based bills of quantities (BoQ).
We get our clients used to virtual reality. Who benefits from it?
Engineering and construction still use outdated methods of project visualization — based on plans and schematics. The TEBIN team works to advance the world of industry and engineering. To that end, we get our clients used to virtual reality technology.
Exchanging information, conferences, meetings, and discussions take up half of a modern specialist’s working hours. At TEBIN, there’s none of that. Projects are demonstrated to customers in live representation in the format of VR-conferences. It enables the customer to review the facility while staying in his/her office, having just put on the virtual reality glasses.
After these conferences, investors, contractors, and designers come to a shared understanding of expectations and requirements much faster. The main advantage for a design company is that the VR technology makes it possible to spot design errors in advance.
The world’s leading construction companies use the BIM model for digital visualization of prototypes and layouts. It gives a realistic picture of the site.
Workplace communication inside the company and correspondence with customers are held in Worksection. Under every task there are comments, where we discuss the details of the work and share media and documents. We no longer use email much. In Worksection, communication is fast, and correspondence and files are always kept under the task.
Customers are ready to change, roll out online tools and technologies gradually and carefully. Working with customers at TEBIN is transparent, because we run the company’s projects together with the customers through Worksection More and more Western customers are looking toward digitalizing their operations and see the value of engineering technologies for managing engineering and construction.
Why Worksection
We were looking for a project management system we could roll out within a couple of months, with a pleasant interface the team could easily understand. Our whole team tried various task trackers, and after a while we came across Worksection online. We watched the videos, created an account, loaded in a few projects, and were amazed at how convenient it was for our company
Worksection was running like a well-oiled machine within a month. The TEBIN team quickly got used to filling out reports, creating tasks, and replying in comments — and not only because it’s simple.
Through Worksection, we can see where the project is heading, what to do next, and how well we’re doing.Project progress updates very quickly. To avoid confusion, everything is loaded into Worksection and offloaded from our heads. That keeps our nerves steadier and makes the team more productive.
We want to work in an Agile way — breaking work into sprints and sticking to their execution.
Adaptation to Worksection
The adaptation process was simple. The first thing we did was break tasks into subtasks.
For example, a 3D plan of a customer’s site is created in several stages. A separate task is created for visualization. In this task, we create subtasks for various the visualization operations. In the subtask, we created a checklist. It lists the detailing stages for our 3D structure. We cross out each completed stage.
Checklist example:
In the second stage, we grouped teams in Worksection by departments. Now we create the company’s projects for a particular team. It is easy to hide projects from teams and customers that aren’t involved in them. For instance, accounting documents will not be viewed by the IT department or by the customer’s staff.
It’s essential that the task list in a task tracker be as simple and as informative as possible at the same time. In the Worksection task list, you can immediately see which project a task belongs to, along with its priority, labels, and deadline.
We liked being able to use filters in Worksection. We can see employees’ workloads and tell who is overloaded and who is just cooling off under the office AC on a summer day.
Order took hold — the result of integrating Worksection at TEBIN.
The team quickly adapted to working through Worksection. Now, once a specialist gets to their desk in the morning, they immediately open WS and know what to do and the order in which to close tasks. All questions and answers have moved into the task comments.
Mobile app
The mobile app was a key factor when choosing a project management system. It is very convenient when the whole task list is always with you in your pocket. You don’t need to run around the office with a laptop or sheets of paper in your hands.
Many of our specialists answer from their smartphones. It has almost the same features as the desktop version. You can create new tasks, add comments, upload files, receive push notifications, and track time using the time tracker.
The most recently updated data is available offline. That includes lists of projects and tasks, people’s contacts, and your personal notebook.It’s great that the app is updated and improved so often.
Many thanks to the Worksection team for such an excellent product. TEBIN wishes you success in your development. Let’s digitalize the world together!