Worksection’s internal analysis has shown that 16% of new customers have chosen our service over the past year when they were looking for an alternative to Trello. In this article, we would like to analyse the main advantages and disadvantages of Trello. We will also look at how Worksection can improve team management compared to Trello.
About Trello
Trello is a popular business management system for small teams based on Kanban principles. It’s a handy option for small projects that don’t have too many tasks.
Work is tracked using a board, where each list is a separate task status displayed as a card. The result is a convenient and compact visualisation of the project with a clear division into the main stages.
Why do businesses choose Trello?
Here are some of the benefits of using Trello:
- Trello’s key features are intuitive, so the simple interface makes it easy to adapt.
- Visualisation with the Kanban board makes it easy for teams to track progress.
- Customisation. Companies can customise boards, lists and cards to fit their workflow.
- Flexibility. Trello can be used for a variety of purposes: from managing business projects to keeping track of personal to-do lists.
- Communication. Comments, attachments and notifications are tools that greatly facilitate communication and structure all the information within a single task.
Why are companies looking for an alternative to Trello?
Trello remains a temporary or transitional solution for companies before implementing a full-scale collaboration system, despite all the benefits mentioned above.
The main problem with Trello is that it is not a tool that can fully organise the work of large organisations. If you have a team of 10 or more people, you’ll feel cramped in Trello with its limited tools.
Top reasons for organisations migrating from Trello
Lack of support for complex workflows
Trello’s simplicity is both an advantage in customisation and a disadvantage, as it does not support complex workflows with dependencies or multi-component tasks.
Limited tools
Trello lacks advanced features and capabilities that companies need for in-depth project management. For example, Gantt charts, time tracking, resource allocation, or internal reports.** Even the integrations don’t cover this issue, as most additional tools require an additional subscription fee.
Poor scalability
Trello can’t effectively support an increase in the number of tasks, users or projects without performance impact. The faster you grow, the faster your Trello workspace will become cluttered.
Trello is also releasing an update that will limit the workspace on the free Trello plan to 10 users from 8 April 2024. This update further limits workspace capabilities and potentially inhibits business scaling. Read more about the system updates at the link.
Lack of integrated reporting and analytics
Trello doesn’t meet the needs of companies for an internal reporting and analytics system that is necessary to measure project performance.Price
Trello has operated on a freemium basis since it launched, with most features available for free. However, as your team grows, the functionality becomes insufficient and the cost of upgrading becomes prohibitive compared to alternative tools with a similar feature set.
Support and training
A common reason for considering a platform with better support is that Trello has limited resources for customer support and training.
To sum up
Trello doesn’t have CRM (customer relationship management), time tracking, Gantt charts, billing or reporting. Trello has become popular with small teams, freelancers and as a personal diary for tasks that don’t require time tracking and work with a flow of customers
The service works well for simple projects without the need to scale.
About Worksection
Worksection is a Ukrainian online project management service for companies. It was launched in 2008 and has continued to grow. Worksection is suitable for mixed teams that include both technical specialists as well as ordinary users who have basic PC skills. Tasks can be presented in different views, including Kanban.
Worksection combines an intuitive interface and powerful functionality
- Project and task management;
- Kanban boards, Gantt chart;
- Built-in time tracker;
- Reporting;
- Access control.
Worksection VS Trello
We offer you a comparison between Worksection and Trello in order to analyse the advantages and disadvantages of one service in terms of the other.
Worksection VS Trello: key differences
Interface
This is how the task list looks in the Kanban board in Worksection:
In the case of Trello, the board is an overview page of your entire project:
More than 1,500 organisations are already using Worksection.
Collaborating with customers
Project management with Trello focuses on solving personal tasks. Everything that happens in Trello is divided into boards that are tailored to the task and the person doing it. You need to create a board and cards for each client and task.
With Worksection, organising tasks takes a minimum of time and effort. Automating interaction and collaboration increases productivity and attracts new potential clients. Add a client to a project or task in seconds and they can see the progress of the project, set tasks and respond to messages quickly.
Time tracking and reporting
Trello doesn’t have a built-in time tracking tool. In order to estimate hourly work and keep track of lead times, you have to integrate third-party and paid extensions.
The time tracking tool is built into Worksection and works on any plan. Time tracking with Worksection will help you analyse the time spent on tasks and projects in detail, which will increase the accuracy of your reporting.
Price
The cost per user in Trello starts at $5 per user, which gives you a minimal set of features and functionality. In Worksection, you pay between $3 and $6 per user, and each plan combines all the basic features at once, with a difference in plan limits (number of people, projects, and GB).
You can also add Premium features to any other plan for an additional $30 per month. This means you are not overpaying and you are getting the most out of your plan.
You have the opportunity to test our system free of charge for a period of 14 days.
Evaluation of project performance
Let’s imagine a common situation: you need to see all tasks with all clients and in all projects, or you need to see the entire workload of one of your employees. In Trello, you only have cards and boards, which is not convenient for workflow analysis. You have to go through it one board at a time, which is really impractical when you have dozens or even hundreds of projects on your board.
Worksection provides a workspace to organise, store and control all your data, projects and tasks in one place. All tasks in Worksection are divided into projects, tasks and subtasks. Each project and task is assigned a responsible person and an executor. You can quickly have an overview of each employee’s responsibilities and the progress of each task or project.
Worksection vs Trello: Worksection overcomes the limitations of Trello
Unified project management
Worksection provides a centralised platform for project management, eliminating the need for scattered notes and unmonitored messenger chats.
Role-based permissions
Worksection provides flexible role-based permissions for team members, ensuring that each user has the appropriate level of access for their position.
Decompose and delegate tasks
Worksection makes it easy to break down complex projects into tasks and subtasks for better organisation. The ability to select a responsible person simplifies the delegation process.
Розподілу ресурсів
Worksection helps companies to manage resource allocation efficiently, allowing them to see the workload of team members.
What customers are saying about Worksection
