•     •   6 min read

16% of customers switch from Trello to Worksection. Why?

Work­sec­tion’s inter­nal analy­sis has shown that 16% of new cus­tomers have cho­sen our ser­vice over the past year when they were look­ing for an alter­na­tive to Trel­lo. In this arti­cle, we would like to analyse the main advan­tages and dis­ad­van­tages of Trel­lo. We will also look at how Work­sec­tion can improve team man­age­ment com­pared to Trello.

About Trel­lo

Trel­lo is a pop­u­lar busi­ness man­age­ment sys­tem for small teams based on Kan­ban prin­ci­ples. It’s a handy option for small projects that don’t have too many tasks.

Work is tracked using a board, where each list is a sep­a­rate task sta­tus dis­played as a card. The result is a con­ve­nient and com­pact visu­al­i­sa­tion of the project with a clear divi­sion into the main stages.

Why do busi­ness­es choose Trello?

Here are some of the ben­e­fits of using Trello:

  1. Trel­lo’s key fea­tures are intu­itive, so the sim­ple inter­face makes it easy to adapt.
  2. Visu­al­i­sa­tion with the Kan­ban board makes it easy for teams to track progress.
  3. Cus­tomi­sa­tion. Com­pa­nies can cus­tomise boards, lists and cards to fit their workflow.
  4. Flex­i­bil­i­ty. Trel­lo can be used for a vari­ety of pur­pos­es: from man­ag­ing busi­ness projects to keep­ing track of per­son­al to-do lists.
  5. Com­mu­ni­ca­tion. Com­ments, attach­ments and noti­fi­ca­tions are tools that great­ly facil­i­tate com­mu­ni­ca­tion and struc­ture all the infor­ma­tion with­in a sin­gle task. 

Why are com­pa­nies look­ing for an alter­na­tive to Trello?

Trel­lo remains a tem­po­rary or tran­si­tion­al solu­tion for com­pa­nies before imple­ment­ing a full-scale col­lab­o­ra­tion sys­tem, despite all the ben­e­fits men­tioned above. 
The main prob­lem with Trel­lo is that it is not a tool that can ful­ly organ­ise the work of large organ­i­sa­tions. If you have a team of 10 or more peo­ple, you’ll feel cramped in Trel­lo with its lim­it­ed tools.


Top rea­sons for organ­i­sa­tions migrat­ing from Trello

Lack of sup­port for com­plex workflows

Trel­lo’s sim­plic­i­ty is both an advan­tage in cus­tomi­sa­tion and a dis­ad­van­tage, as it does not sup­port com­plex work­flows with depen­den­cies or mul­ti-com­po­nent tasks.

Lim­it­ed tools

Trel­lo lacks advanced fea­tures and capa­bil­i­ties that com­pa­nies need for in-depth project man­age­ment. For exam­ple, Gantt charts, time track­ing, resource allo­ca­tion, or inter­nal reports.
** Even the inte­gra­tions don’t cov­er this issue, as most addi­tion­al tools require an addi­tion­al sub­scrip­tion fee.

Poor scalability​

Trel­lo can’t effec­tive­ly sup­port an increase in the num­ber of tasks, users or projects with­out per­for­mance impact. The faster you grow, the faster your Trel­lo work­space will become cluttered.


Trel­lo is also releas­ing an update that will lim­it the work­space on the free Trel­lo plan to 10 users from 8 April 2024. This update fur­ther lim­its work­space capa­bil­i­ties and poten­tial­ly inhibits busi­ness scal­ing. Read more about the sys­tem updates at the link.

Lack of inte­grat­ed report­ing and analytics

​Trel­lo does­n’t meet the needs of com­pa­nies for an inter­nal report­ing and ana­lyt­ics sys­tem that is nec­es­sary to mea­sure project performance.

Price

Trel­lo has oper­at­ed on a freemi­um basis since it launched, with most fea­tures avail­able for free. How­ev­er, as your team grows, the func­tion­al­i­ty becomes insuf­fi­cient and the cost of upgrad­ing becomes pro­hib­i­tive com­pared to alter­na­tive tools with a sim­i­lar fea­ture set.

Sup­port and training

A com­mon rea­son for con­sid­er­ing a plat­form with bet­ter sup­port is that Trel­lo has lim­it­ed resources for cus­tomer sup­port and training.

To sum up

Trel­lo does­n’t have CRM (cus­tomer rela­tion­ship man­age­ment), time track­ing, Gantt charts, billing or report­ing. Trel­lo has become pop­u­lar with small teams, free­lancers and as a per­son­al diary for tasks that don’t require time track­ing and work with a flow of customers
The ser­vice works well for sim­ple projects with­out the need to scale.

About Work­sec­tion

Work­sec­tion is a Ukrain­ian online project man­age­ment ser­vice for com­pa­nies. It was launched in 2008 and has con­tin­ued to grow. Work­sec­tion is suit­able for mixed teams that include both tech­ni­cal spe­cial­ists as well as ordi­nary users who have basic PC skills. Tasks can be pre­sent­ed in dif­fer­ent views, includ­ing Kanban.

Work­sec­tion com­bines an intu­itive inter­face and pow­er­ful functionality

Work­sec­tion VS Trello

We offer you a com­par­i­son between Work­sec­tion and Trel­lo in order to analyse the advan­tages and dis­ad­van­tages of one ser­vice in terms of the other.

Work­sec­tion VS Trel­lo: key dif­fer­ences

Inter­face

This is how the task list looks in the Kan­ban board in Worksection:


In the case of Trel­lo, the board is an overview page of your entire project:


More than 1,500 organ­i­sa­tions are already using Worksection.

Col­lab­o­rat­ing with customers

Project man­age­ment with Trel­lo focus­es on solv­ing per­son­al tasks. Every­thing that hap­pens in Trel­lo is divid­ed into boards that are tai­lored to the task and the per­son doing it. You need to cre­ate a board and cards for each client and task.

With Work­sec­tion, organ­is­ing tasks takes a min­i­mum of time and effort. Automat­ing inter­ac­tion and col­lab­o­ra­tion increas­es pro­duc­tiv­i­ty and attracts new poten­tial clients. Add a client to a project or task in sec­onds and they can see the progress of the project, set tasks and respond to mes­sages quickly.

Time track­ing and reporting

Trel­lo does­n’t have a built-in time track­ing tool. In order to esti­mate hourly work and keep track of lead times, you have to inte­grate third-par­ty and paid extensions.

The time track­ing tool is built into Work­sec­tion and works on any plan. Time track­ing with Work­sec­tion will help you analyse the time spent on tasks and projects in detail, which will increase the accu­ra­cy of your reporting.

Price

The cost per user in Trel­lo starts at $5 per user, which gives you a min­i­mal set of fea­tures and func­tion­al­i­ty. In Work­sec­tion, you pay between $3 and $6 per user, and each plan com­bines all the basic fea­tures at once, with a dif­fer­ence in plan lim­its (num­ber of peo­ple, projects, and GB).


You can also add Pre­mi­um fea­tures to any oth­er plan for an addi­tion­al $30 per month. This means you are not over­pay­ing and you are get­ting the most out of your plan. 

You have the oppor­tu­ni­ty to test our sys­tem free of charge for a peri­od of 14 days.

Eval­u­a­tion of project performance

Let’s imag­ine a com­mon sit­u­a­tion: you need to see all tasks with all clients and in all projects, or you need to see the entire work­load of one of your employ­ees. In Trel­lo, you only have cards and boards, which is not con­ve­nient for work­flow analy­sis. You have to go through it one board at a time, which is real­ly imprac­ti­cal when you have dozens or even hun­dreds of projects on your board.

Work­sec­tion pro­vides a work­space to organ­ise, store and con­trol all your data, projects and tasks in one place. All tasks in Work­sec­tion are divid­ed into projects, tasks and sub­tasks. Each project and task is assigned a respon­si­ble per­son and an execu­tor. You can quick­ly have an overview of each employ­ee’s respon­si­bil­i­ties and the progress of each task or project.

Work­sec­tion vs Trel­lo: Work­sec­tion over­comes the lim­i­ta­tions of Trello

Uni­fied project management

Work­sec­tion pro­vides a cen­tralised plat­form for project man­age­ment, elim­i­nat­ing the need for scat­tered notes and unmon­i­tored mes­sen­ger chats. 

Role-based per­mis­sions

Work­sec­tion pro­vides flex­i­ble role-based per­mis­sions for team mem­bers, ensur­ing that each user has the appro­pri­ate lev­el of access for their position. 

Decom­pose and del­e­gate tasks

Work­sec­tion makes it easy to break down com­plex projects into tasks and sub­tasks for bet­ter organ­i­sa­tion. The abil­i­ty to select a respon­si­ble per­son sim­pli­fies the del­e­ga­tion process.

Розподілу ресурсів

Work­sec­tion helps com­pa­nies to man­age resource allo­ca­tion effi­cient­ly, allow­ing them to see the work­load of team members.

What cus­tomers are say­ing about Worksection

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